SOW STA SPI- RESEALING WINDOWS_DOORS.pdf

DEPARTMENT OF HOMELAND SECURITY

UNITED STATES COAST GUARD

STATION SOUTH PADRE ISLAND

SPECIFICATIONS

FOR

RESEALING ALL WINDOW FRAMES

General: United States Coast Guard Station South Padre Island, TX is accepting proposals for qualified individuals or firms to reseal all window frames for main and waterfront buildings.

Prior to submitting a quote, it is mandatory to examine the scope of work, and it is highly recommended to visit the facility to take field measurements, evaluations, trace windows, etc., and become familiar with existing conditions under which the work will be performed. After the award of contract, a pre-conference will be held prior to starting the work at Coast Guard Station South Padre Island.

Location:

United States Coast Guard Station South Padre Island.

1 Wallace Reed Rd South Padre Island, Tx 78597

I. Continuity of Facilities Operation: Schedule work to minimize interference with the facility’s normal operations. Normal operating hours are from 7:30am to 4:00pm Monday thru Friday except federal holidays. Any work during other hours unless otherwise instructed or permitted shall be scheduled and approved with the Contracting Officers Representative.

II. Notification of Start and Completion of Work: The Contractor shall notify Coast Guard one week prior to start of work.

III. Coast Guard Contracting Officers Representative: The Contractor shall contact the COR to coordinate all construction efforts onboard Coast Guard Facilities.

MKCS Timothy A. Jenkins Timothy.A.Jenkins@uscg.mil 956-592-5679

IV: Recycling and Disposal of Refuse: Minor refuse, excess or waste materials resulting from construction operations may be disposed of in base dumpsters. All disposals shall be done in accordance with federal, state, and local laws and regulations. All bulk waste shall be disposed of in contractor provided dumpsters.

V: Safety: During the execution of this contract, the Contractor shall conform to the rules and regulations as set forth by OSHA Safety and Health Standards, 29 CFR Part 1926 - Safety and Health Regulations for Construction. The contractor shall have a written safety plan as required in FAR 5.236-13. The plan shall unequivocally assign responsibility and authority for safety to the superintendent by name. Immediate notification to the Contracting Officer’s Representative of lost time due to accidents is required. Provide two copies of workman’s compensation accident reports by noon of the day following the accident. The Coast Guard reserves the right to bar any workers or supervisors from the premises should they be documented as violating set safety standards and regulations.

VI. Inspection: The Contracting Officer’s Representative has the right to reject defective workmanship or materials or work not performed as per the project specifications. Only the Contracting Officer or his/her representative may accept work performed by the contractor.

VII. Operations and Storage: The contractor is to take whatever steps necessary to ensure that his materials are protected. The Coast Guard has no responsibility for receipt, storage, or protection of contractor’s materials. All equipment, materials and supplies shall be addressed to the contractor. The Coast Guard will not accept shipments. The contractor is responsible for the protection of existing structures, utilities, work, and vegetation. Any damage shall be repaired at the contractor’s expense.

VIII. Contractor Identification: The contractor and subcontractor personnel shall, always, wear company identification.

IX. Existing Utilities: The Contractor shall field verify all utility locations before commencing work. This shall include, but not be limited to, the use of visual, sonic, electronic, or magnetic detection devices. Contractor shall be responsible for repairing any utilities damaged during construction at no additional cost to the Government.

X: Regulations while onboard Coast Guard Station South Padre Island:

1. Daily colors and the raising/lowering of the American flag will take place every morning at 0800 and every evening at sunset. All personnel on Base will face the main flagpole & maintain silence and all vehicles & equipment will halt during these brief events.

2. The construction site shall be always maintained in a clean condition. This included daily clean-ups of the construction and storage areas. The site shall be well lit and well barricaded/cordoned off as appropriate.

3. Absolutely no firearms or weapons of any kind are allowed onboard Station South Padre Island.

4. Only American citizens and permanent resident aliens are allowed onboard Station South Padre Island Facilities. Absolutely no foreign nationals are permitted on the premises.

5. Notice shall be given to the Coast Guard’s representative 1 week in advance of any planned power, water, and sewage or lighting outages.

6. The contractor shall provide a consolidated list of all contracted personnel including their driver’s license numbers (or other valid gov’t issued ID number) who will be working on Facilities either the day of or prior to the notice to proceed date.

7. Should warnings of gale force or stronger winds, or other inbound natural disasters be issued, the contractor shall take every practicable precaution to minimize the danger to persons, to the work, and the adjacent property. These precautions shall include closing all openings, removing all loose materials, tools, and equipment from exposed locations, and removing or securing scaffolding, securing field trailers, and other appropriate equipment and other temporary work.

8. No personnel other than the contracting officer has the authority to alter the terms of any contract or to issue any change orders.

9. All contractor vehicles, equipment and gear onboard Coast Guard properties are subject to search at all times. Additionally at all times due to security and operational needs, the contractors are subject to orders to evacuate the property at any time.

10. Due to the emergency response function of Station South Padre Island, contractor shall not block or impede movement of trailered small boats, or F-450 trucks used to tow small boats.

VIII: SCOPE OF WORK: Contractor shall provide all parts, labor, and equipment to complete the following work:

This project involves performing window caulking and cleaning services to ensure optimal sealing, weatherproofing, and cleanliness for all windows on the property. Property has a total of 9 Store front window/door and window combinations, 5 doors and 19 second story windows in Main Building and a total of 2 store front (2 sections each), 2 windows and 1 door in the Waterfront building.

1. Caulking Windows

• Inspection: Carefully examine each window frame to identify areas with existing gaps, cracks, or deteriorated caulk.

• Removal of Old Caulk: Use appropriate tools to remove any old, damaged, or loose caulking material to prepare for a fresh application. Frame edges shall be exposed, and baker rod installed where required.

• Surface Preparation: Clean and dry the surfaces around the window frames to ensure proper adhesion of the new caulk.

• Application of New Caulk:

• Apply a high-quality, weatherproof exterior caulk (Dow Corning 795 – Limestone or better option) to all seams and gaps around the window frame.

• Smooth and shape the caulk to create a clean, finished appearance while ensuring full coverage.

• Final Inspection: Verify that all gaps are properly sealed to prevent air or water leakage.

2. Cleaning Windows

• Exterior Cleaning:

• Clean all exterior window surfaces, removing dirt, grime, and streaks.

• Use appropriate cleaning solutions and tools for exterior glass to avoid scratches or other damage.

• Interior Cleaning:

• Clean all interior window surfaces, ensuring all dirt, smudges, and streaks are removed.

• Use safe, non-toxic cleaning solutions suitable for indoor use.

• Detailing and Drying:

• Perform a final detailing with microfiber towels to ensure a streak-free finish on both interior and exterior surfaces.

• Final Inspection: Check each window for cleanliness and clarity, ensuring all areas are spotless and presentable.

Safety and Equipment:

• Contractor to provide all appropriate tools and equipment to complete job, including Ladders, Man lifts caulking guns, appropriate caulking materials, cleaning solutions, squeegees, and microfiber towels.

• Safety protocols for ladder usage and any necessary protective gear will be observed throughout the project.

1. Required within 90 days of contract award.

Contractor shall protect all equipment, property, and merchandise in work locations and ensure safety within the work area.

All work must be approved by the Contracting Officer’s Representative.