SOW_SOW_28598932 Replace Galley AC (1).docx

STATEMENT OF WORK (SOW)

FOR

P/N: 28598932 - Replace Galley AC USCG Sector Lake Michigan

GENERAL

The United States Coast Guard (USCG) is seeking a qualified contractor to replace a failed split system AC unit for the galley at USCG Sector Lake Michigan, 2420 South Lincoln Memorial Drive, Milwaukee, Wisconsin. Sector Lake Michigan is a working Coast Guard unit and will remain in operation during the project.

Bidders are responsible for visiting the site to field verify existing conditions and determine actual dimensions and the nature of the work required. Failure to visit the site does not relinquish the bidder from determining the extent and scope of the work required and estimating the difficulty and cost to complete the project.

The USCG Sector Lake Michigan Engineering Chief, MKC Michael Jokinen, will be the USCG’s Onsite Representative for this project.

Arrange pre-bid site visits to verify existing conditions by sending an email to: Michael.C.Jokinen@USCG.mil

BACKGROUND

The Sector Lake Michigan galley AC consists of a split “Global Cassette” ductless indoor unit, and an outdoor condensing unit that is located just outside the north wall of the galley. This AC has reached the end of its service life and must be replaced.

CONTRACTOR SITE VISIT:

UNIT VISIT: 19MAR2025 10:00AM CENTRAL

2420 S LINCOLN MEMORIAL DRIVE MILWAUKEE, WI 53207

PLEASE RSVP WITH MICHAEL.C.JOKINEN@USCG.MIL

OBJECTIVES

Replace the galley AC unit and associated equipment with a new energy efficient system that has more cooling capacity than the original unit.

DOCUMENTATION

NA

SCOPE

This project includes all labor, materials, and equipment to replace the galley AC system. This includes, but is not limited to:

· Provide and install one (1) new cassette ductless system (energy efficient) indoor unit.

· Provide and install one (1) new mini split single zone system (energy efficient) outdoor condensing unit.

· Equipment installed must meet measurements of existing equipment or provide adequate fabrication to achieve install.

· Equipment shall be light commercial grade and from a nationally recognized manufacturer.

· Equipment installed shall achieve highest possible level of energy star efficiency for premium energy savings.

· Equipment shall provide at least 36,000 BTU’s of cooling capacity.

· Equipment shall be charged with the most up to date industry standard refrigerant required for system.

· Disconnect, remove, and dispose of old equipment.

· R11 flush line set.

· Hang new indoor unit.

· Set new condenser.

· Braze all lines.

· Evacuate and charge system.

· Remove current condensation drain line.

· Install new condensation drain line with insulation tubing.

· Line voltage power reconnection.

· Drain line connections.

· Control connections.

· Start up and run test.

· Owner training.

Incidental work items not specifically listed in this scope, but necessary to complete the project in a professional and workmanlike manner shall be included.

PROJECT PHASING AND COORDINATION

USCG Station Milwaukee and Sector Lake Michigan will remain open and operational during the project. This will require close coordination with the Onsite Representative to secure the work area and identify laydown areas for materials and equipment.

HAZARDOUS MATERIAL/WASTE

The Contractor shall ensure that all hazardous waste generated by this project is disposed of in accordance with all local, state, and federal laws and regulations. The Contractor is responsible for preparing all disposal and shipping documentation/manifests, and container labeling, and shall provide copies of this documentation to the Onsite Representative.

SAFETY PROGRAM

The Contractor is wholly responsible for work site safety. The Contractor shall implement a safety program that protects the lives and health of personnel in the construction area and adjacent areas, prevents damage to property, and avoids work interruptions. The Contractor shall provide appropriate safety barricades, signs, signal lights, etc. as well as complying with the requirements of all applicable Federal, State and Local safety laws, rules, and regulations.

WASTE DISPOSAL

Upon completion of work Contractor shall guarantee site is cleaned and ready for final inspection before turning site back over to USCG personnel. All debris caused from the project shall be removed from government property and disposed of at the Contractor’s expense in accordance with all local, State, and Federal regulations. The Contractor shall not use Coast Guard dumpsters or any waste receptacles for disposal of debris.

The Contractor shall comply with all local, State, and Federal environmental regulations dealing with the generation, management, storage, and disposal of solid, toxic, and hazardous wastes. The Contractor shall ensure that all wastes are properly containerized, labeled & placarded, managed, tested, stored, documented/manifested, transported, and disposed of in accordance with all applicable regulations.

The Contractor shall provide the Onsite Representative with signed and fully executed originals of any/all hazardous waste profiles, test results, hazardous waste manifests and/or other shipping papers, and all other required documentation.

WARRANTY

Contractor shall provide a written warranty for all materials and labor for a period of 12 months from the date of project completion/USCG acceptance of work. The Contractor shall, at no additional cost to the government, make necessary replacements and/or repairs due to defective installation or unsatisfactory workmanship that becomes apparent within 12 months of the installation completion date.

SUBMITTALS

The Contractor shall provide the Onsite Representative with (as applicable):

a) Signed and fully executed originals of all hazardous waste profiles, test results, hazardous waste manifests and/or other shipping papers, and all other required documentation. The Contractor shall submit a copy of the waste shipment records within one day of the shipment leaving the project site.

b) Copies of the manufacturer’s warranties as well as the Contractor’s own written warranty.

c) Copies of specifications and installation and owner’s manuals for installed equipment.

CONTRACTOR PERSONNEL

The Contractor shall provide personnel with the following minimum capability:

The on-site supervisor must have the ability to read, write, clearly speak, and understand English.

All Contractor personnel shall be citizens of the United States (U.S.) or legal residents who have been lawfully admitted for permanent residence into the U.S. The Contractor shall obtain signed statements from all employees and potential employees to be assigned work under this contract attesting they have been informed of these restrictions.

All Contractor personnel shall be in good health and free of any communicable disease while performing work at this facility. Any necessary medical certificates, exams, and treatments are at the expense of the Contractor.

The Contractor shall provide a list of names of all on-site workers to the USCG for access to the facility.

All Contractor personnel shall present valid ID to the watch stander at the entrance to the base.

QUALIFIED PERSONNEL

The Contractor shall provide qualified personnel to perform all requirements specified in this SOW.

CONTINUITY OF SUPPORT

The Contractor shall ensure that the contractually required level of support for this requirement is maintained at all times. The Contractor shall ensure that all contract support personnel are present for all hours of the workday. If for any reason the Contractor staffing levels are not maintained due to vacation, leave, appointments, etc., and replacement personnel will not be provided, the Contractor shall provide e-mail notification to the Onsite Representative prior to employee absence. Otherwise, the Contractor shall provide a fully qualified replacement.

EMPLOYEE CONDUCT

There shall be NO SMOKING in any Coast Guard building.

Contractor’s employees shall comply with all applicable Government regulations, policies, and procedures (e.g., fire, safety, sanitation, environmental protection, security, “off limits” areas, wearing of parts of DHS uniforms, and possession of weapons) when visiting or working at Government facilities. The Contractor shall ensure Contractor employees always present a professional appearance and that their conduct shall not reflect discredit on the United States or the Department of Homeland Security. The Project Manager shall ensure Contractor employees understand and abide by Department of Homeland Security established rules, regulations and policies concerning safety and security.

REMOVING EMPLOYEES FOR MISCONDUCT OR SECURITY REASONS

The Government may, at its sole discretion (via the Contracting Officer*), direct the Contractor to remove any Contractor employee from DHS facilities for misconduct or security reasons. Removal does not relieve the Contractor of the responsibility to continue providing the services required under the contract. The Contracting Officer will provide the Contractor with a written explanation to support any request to remove an employee.

PERIOD OF PERFORMANCE

The contract shall be executed within 30 days of contract award.

PLACE OF PERFORMANCE

The primary place of performance will be:

USCG Sector Milwaukee 2420 South Lincoln Memorial Dr.

Milwaukee, WI 53207

HOURS OF OPERATION

Contractor employees shall generally perform all work between the hours of 7:00 am and 4:30 pm, Monday through Friday (except Federal holidays) unless otherwise approved by the Coast Guard.

SATURDAY, SUNDAY, AND HOLIDAYS: The Contractor shall provide the Onsite Representative at least forty-eight hours advance notice prior to working on weekends or Federal holidays. The Government may reject any such request without impacting the completion time of the contract.

GOVERNMENT FURNISHED RESOURCES

The Government will provide all utility services required in the performance of this contract, including normal amounts of electricity and water. Electrical power is provided at existing outlets for the Contractor to operate equipment necessary in the performance of work. Hot and cold water is provided at existing sinks and outlets limited to the normal water capacity of the building. No special heating or cooling of water will be provided.

The Government will not furnish any other resources to the Contractor in support of this contract.

CONTRACTOR FURNISHED PROPERTY

The Contractor shall furnish all materials, equipment, and services necessary to fulfill the requirements of this contract.

GOVERNMENT ACCEPTANCE PERIOD

The Onsite Representative will review deliverables prior to acceptance and provide the Contractor with an e-mail that provides documented reasons for non-acceptance. If the deliverable is acceptable, the Onsite Representative will send an e-mail to the Contractor notifying it that the deliverable has been accepted.

The Onsite Representative will have the right to reject or require correction of any deficiencies found in the deliverables that are contrary to the information contained in the Contractor’s accepted proposal. In the event of a rejected deliverable, the Contractor will be notified in writing by the Onsite Representative of the specific reasons for rejection. The Contractor may have an opportunity to correct the rejected deliverable and return it per delivery instructions.

The Contractor shall have 10 business days to make corrections and redeliver.

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