SOW - Sources Sought.docx

BLDG 77L AHU AND DUCT CLEANING AND SEALING 22 Sep 2022

BLDG 77L AIR HANDLING UNIT AND AIR DUCT CLEANING AND SEALING

STATEMENT OF WORK

Division 01 – General Requirements

Section 01 11 00 – Summary of Work

1.1 SYNOPSIS: The contractor shall provide all labor, material, tools, equipment, supplies, testing, and supervision to complete all work described in this Statement of work (SOW) for Air Handling Units AC-1 (Return Fan), AC1-S-1, AC1-S-2, AC-1-S-3, AC-2, AC-3, AC-4 Partial, AC-5, AC-7, AC-9, RTU-1, Rooftop Unit (Secure Room), and AC-7 located as shown on Attachment 1 and presented in Table 1 of this SOW. The contractor shall clean the air handling units (AHU), supply and return ductwork, outside air intakes, air distribution devices, blowers and fans, terminal units, coils, return and supply diffusers, and other components identified in SOW Paragraph 1.36 and shown in Attachment 1 to a visibly clean condition; this includes cleaning of all system component exteriors. After successful cleaning of the Heating, Ventilation, and Air Conditioning (HVAC) system, the ductwork shall be sealed with a white-colored, flexible, durable, and moisture resistant penetrating coating to improve air flow and discourage both mold and the build-up of particulate matter in the HVAC system as detailed in SOW Paragraph 1.37. Work requirements are further detailed in Attachment 2. Work shall take place on weekdays from 0600 to 1500; however, dependent on critical mission impact, work outside of regular business hours may be necessary or during the weekend. Work outside of the listed is dependent on Government approval and limited by Government Oversight.

AC-1

AC1-S1

AC1-S2

AC-1-S3

AC-2

AC-3

AC-4

AC-5

AC-7

AC-9

Rooftop Unit

RTU-1

Table 1: Air Handling Units

1.2 SITE LOCATION: The work is located on Government-owned property at the Philadelphia Naval Business Center (PNBC), also known as the Philadelphia Navy Yard. The work is located in Naval Surface Warfare Center Philadelphia Division (NSWCPD) Building 77L having street address of 1000 Kitty Hawk Avenue, Philadelphia, PA 19112. See Attachment 3 for overall site location within PNBC. Building 77L was constructed circa 1918 and is a single-story building. Building 77L has a footprint of approximately 345-feet wide by 401-feet long and contains 138,345-gross-square feet of mixed use including warehouse, laboratory, and personnel space.

1.3 GOVERNMENT TECHNICAL POINT OF CONTACT (TPOC): The TPOC is a representative of the NSWCPD Procuring Contracting Officer for this contract and provides technical and administrative assistance related to the subject contract and work. All scheduling and coordination shall be through the NSWCPD TPOC.

1.4 MEETINGS: The Contractor shall conduct meetings at an interval as directed by the Government. The Contractor shall host the meetings via either audio or video conference format as agreed upon with the Government; draft and submit meeting agenda to stakeholders; author meeting minutes; and, submit meeting minutes for Government approval in electronic industry standard format. Additional meetings to be conducted by the Contractor may be requested by the Government.

Section 01 14 00 – Work Restrictions

1.5 GOVERNMENT FURNISHED UTILITIES: The Government shall furnish the following utility services for use as may be required for the work to be performed under the contract: electricity and potable water. Government-furnished electricity may be used by the Contractor unless contractor’s use adversely impacts a building’s electrical distribution system and equipment or the Contractor’s equipment exceeds the available capacity of the outlet. Information concerning the location of existing outlets may be obtained from the NSWCPD TPOC. The CONTRACTOR shall provide and maintain the necessary service lines from existing Government outlets to the site of the work. For the utilities specified above, they shall be furnished at no cost to the Contractor. In the event that the Government is unable to provide the required types of utilities, the Contractor shall arrange for the required utilities.

1.6 GOVERNMENT FURNISHED EQUIPMENT: The Government shall not furnish equipment, excluding a digital camera. The digital camera shall only be furnished while the Contractor is on-site performing work and shall be returned to the Government at the end of every day. For camera usage, the Contractor shall take care in its use and shall return the camera in the same condition received.

1.7 PERMITS: The Contractor shall obtain all appointments, licenses, and permits required for the prosecution of the work. The Contractor shall comply with all applicable federal, state, and local laws. Evidence of such permits and licenses shall be provided to the PCO or his/her representative before work commences.

1.8 INSTALLATION ACCESS, SECURITY, CONTRACTOR BADGES & IDENTIFICATION, AND OPSEC REQUIREMENTS

1.8.1 Operational Security (OPSEC): The Contractor shall protect critical information associated with this contract to prevent unauthorized disclosure. The NSWC Philadelphia Division's (NSWCPD) Critical Information List (CIL)/ CIIL (Critical Indicators and information list) will be provided on site, if warranted. Performance under this contract requires the contractor to adhere to OPSEC requirements. The Contractor may not impose OPSEC requirements on its subcontractors unless NSWCPD approves the OPSEC requirements. During the period of this contract, the Contractor may be exposed to, use, or produce, NSWCPD Critical Information (CI) and/or observables and indicators which may lead to discovery of CI. NSWCPD’s CI will not be distributed to unauthorized third parties, including foreign governments, or companies under Foreign Ownership, Control, or Influence (FOCI) unless such FOCI has been appropriately mitigated through measures approved by the Defense Counterintelligence and Security Agency. Questions concerning these requirements shall be directed to the PCO.

1.8.2 CUI correspondence transmitted internally on the contractor's unclassified networks or information systems, and externally, shall be protected per NIST SP-800-171, Protecting Controlled Unclassified Information (CUI) in Non-federal Systems and Organizations. Assembled large components/systems being transported to and from testing areas, other production or government facilities (whether or not on public roadways) shall be in an enclosed van trailer or covered flatbed trailer. Component/System outside storage, staging, and test areas shall be shielded/obscured from public view wherever physically possible.

1.8.3 NSWCPD’s CI shall not be publicized in corporate wide newsletters, trade magazines, displays, intranet pages or public facing websites. Media requests related to this project shall be directed to the PCO, and the COR who will forward the required to the NSWCPD Public Release Authority for review.

1.8.4 Any attempt by unauthorized third parties to solicit, obtain, photograph, or record, or; incidents of loss/compromise of government Classified or CI, Business Sensitive, Company Proprietary information related to this or other program must be immediately reported to the contractor's Facility Security Officer and Cognizant Security Office and/or the Naval Criminal Investigative Service, and the NSWC PD Security Division (Code 105).

1.8.5 No employee or representative of the CONTRACTOR shall be admitted to the work site unless the employee has satisfactorily completed an installation-pass application (business/Contractor-employee) and has furnished satisfactory proof that the employee is a citizen of the United States. The Government Security Office shall approve each installation-pass application before the employee or representative shall be authorized admittance to the work site by NSWCPD.

1.8.6 CONTRACTOR and subcontractor personnel shall carry photographic identification (ID) on their person at all times on-site for review by Government Security or Access Control Personnel upon request. For each day on NSWCPD property, the CONTRACTOR shall complete the current version of the NSWCPD COVID-19 Screening and Self-Assessment Questionnaire (Attachment 4) for each employee. If there are any “Yes” answers, the CONTRACTOR shall contact the TPOC, the Procuring Contractor Officer, or Contract Specialist.

1.8.7 Citizenship Requirements: Work under this contract is restricted to U.S. citizens. No employee or representative of the CONTRACTOR shall be admitted to the work site unless he/she furnishes satisfactory proof that he/she is a citizen of the United States. In accordance with current NSWCPD security protocol, CONTRACTOR employees who hold dual citizenship shall not be granted security clearance to our facilities. Documents acceptable for Proof of Citizenship include:

1.8.7.1 Birth registration card.

1.8.7.2 Certificate of live birth, birth certificate.

1.8.7.3 Certificate of Naturalization.

1.8.7.4 Certificate of registration.

1.8.7.5 DD-214 (Shall Cite Birthplace).

1.8.7.6 DD Form 4 (Contract for Enlistment and Shall Cite Birthplace).

1.8.7.7 DD 1966 (Application for Enlistment).

1.8.7.8 Military discharge papers (shall cite birthplace).

1.8.7.9 Delayed birth certificate.

1.8.7.10 Hawaii certificate of foreign birth.

1.8.7.11 Hospital birth certificate.

1.8.7.12 Marriage license certificate.

1.8.7.13 Merchant marine certificate.

1.8.7.14 Military officer ID card.

1.8.7.15 Notification of birth registration.

1.8.7.16 State of Hawaii ID card.

1.8.7.17 USA passport.

1.8.7.18 Verbal inquiry with State of Hawaii Vital Statistics Office.

1.8.8 Application for Contractor Identification Badges: The Contractor's employees or representatives who will be working inside NSWCPD facilities or secure perimeters shall obtain a Contractor's ID badge that can be valid for up to 12 months or the duration of the contract, whichever is less.

For all Contractor employees or representatives that do not have a CONFIDENTIAL or higher security clearance, the Contractor shall provide a completed SECNAV 5512/1 (DoN Local Population ID Card/Base Access Registration Form) for each employee or representative to the NSWCPD TPOC for CNRMA (Command Navy Region Mid-Atlantic) vetting, review and approval. The 5512 forms shall be submitted following the directions on Page 3 of the form and shall be submitted within 14 calendar days following the award of the contract for all employees requiring building or site access. The current SECNAV 5512/1 form is Attachment 10. Provide photocopies of each form of personal identification listed on Page 1 of the form with submission of the SECNAV 5512/1 form. In addition to the submission requirements for individuals requiring access, provide a background check spreadsheet (provided by TPOC post-award) with select information from each SECNAV 5512/1 form transposed onto the spreadsheet. Contractor shall verify all conditions, dimensions and methods at the site prior to start of work. The Contractor shall notify the TPOC in writing of differences in site conditions described in this SOW versus the Contractor’s field verifications within five days of the contactor’s site visit. Contractor must submit forms containing Personally Identifiable Information (PII) using the DoD Secure Access File Exchange (SAFE). Contact the TPOC for more details following contract award.

Once approved, the Contractor's employees shall report to Security (Bldg 29) with the SECNAV 5512/1 form and the two forms of identification listed on the form for issuance of the ID badge. Hours of operation may vary due to ongoing efforts to mitigate the spread of COVID-19. The Contractor shall verify all conditions, dimensions and methods at the site prior to start of work. The Contractor shall notify the TPOC in writing of differences in site conditions described in this SOW versus the Contractor’s field verifications within five days of the contactor’s site visit. shall obtain the required employee ID badges from the Government. The ID badge shall be returned within 5 calendar days to Security (Bldg 29) when an employee leaves the Contractor's service, when the job is complete, or the ID badge has expired. The Government is not responsible for any cost or lost time associated with obtaining or the use of daily or Contractor shall verify all conditions, dimensions and methods at the site prior to start of work. The Contractor shall notify the TPOC in writing of differences in site conditions described in this SOW versus the Contractor’s field verifications within five days of the contactor’s site visit. ID badges.

One-Day Visitor Badges: The Contractor's employees or representatives can obtain a daily Visitor's badge from the Security desk inside NSWCPD facilities. However, a Government escort shall be required at all times, and the badge shall only be valid for the facility where the badge was issued. The use of daily visitor's ID badge is not recommended, as a Government escort shall be scheduled in advance and escort's availability is limited and granted on a case-by-case basis (i.e., availability is not guaranteed). The Contractor's personnel would have to obtain daily passes, be subject to daily mandatory vehicle inspection, and would have limited access to the installation if using a Visitor badge. The Government is not responsible for any cost or lost time associated with escort availability in conjunction with the use of Visitor’s badges for the Contractor’s employees or representatives.

1.8.9 General Access Requirements and Restrictions: The following access requirements and restrictions apply to work at any NSWCPD facility or secured perimeter.

1.8.9.1 No employee or representative of the Contractor shall be admitted to the site of the work unless they have satisfactorily completed the Application for Contractor Identification Badge process and have furnished satisfactory proof that they are a citizen of the United States. The Government Security Office shall approve each base application form before the employee or representative shall be authorized admittance to the site of work by the Government.

1.8.9.2 Contractor shall verify all conditions, dimensions and methods at the site prior to start of work. The Contractor shall notify the TPOC in writing of differences in site conditions described in this SOW versus the Contractor’s field verifications within five days of the contactor’s site visit. is responsible to collect and account for all identification badges issued to its personnel at the expiration of the contract, expiration of the badge or when no longer required. Collected badges shall be returned by the Contractor shall verify all conditions, dimensions and methods at the site prior to start of work. The Contractor shall notify the TPOC in writing of differences in site conditions described in this SOW versus the Contractor’s field verifications within five days of the contactor’s site visit. to the NSWCPD Security Office (Bldg 29).

1.8.9.3 Comply with all security regulations and policy currently in force by the Government Security Office having jurisdiction and as communicated directly by Government Security personnel or as conveyed by the NSWCPD TPOC.

1.8.9.4 Employees or representatives of the Contractor shall verify all conditions, dimensions and methods at the site prior to start of work. The Contractor shall notify the TPOC in writing of differences in site conditions described in this SOW versus the Contractor’s field verifications within five days of the contactor’s site visit. , while working at NSWCPD, shall display the Government issued badge over the front of their outer clothing at all times.

1.8.9.5 Roll up/garage doors shall only be opened by Government personnel or Access Control Personnel (ACP). The ACP or Government personnel shall guard the door during the entire time the door is un-secured. The doors shall be secured immediately following its use, unless otherwise permitted by the Command Security Director.

1.8.9.6 Fence gates shall only be opened by Government personnel or Access Control Personnel (ACP). The ACP or Government personnel shall guard the gate during the entire time the gate is un-secured. The gate shall be secured immediately following its use, unless otherwise permitted by the Command Security Director.

1.8.9.7 Commercial vehicles (with company logo) that are required to enter the fence line perimeter or enter the building at any NSWCPD facility shall be inspected by the Government Mobile Vehicle Inspection Team (MVIT) currently situated adjacent to Bldg 753 along Langley Avenue prior to entering the Philadelphia Navy Yard property. Location is shown on Attachment 3. No personally-owned vehicles (POVs) are permitted within the fence line perimeter of any NSWCPD facility. Coordinate vehicle inspections with the NSWCPD TPOC.

1.8.9.8 No Contractor or personally-owned cameras are allowed inside NSWCPD facilities. If photographs are required for design or work records, submit a written request to the NSWCPD TPOC or PCO to have photographs taken by a Government Official using a Government camera. Photographs taken by the Government shall be reviewed by Security before release to the CONTRACTOR and may not be released to the Contractor.

1.8.9.9 If a security alarm is required to be temporarily disabled for a work activity, the CONTRACTOR shall submit a completed Request to Mask Security Alarm form to the NSWCPD TPOC at least three business days in advance of the required date. The NSWCPD TPOC shall coordinate with the NSWCPD Security Office to obtain approval for the request.

1.9 RECEIPT, STORAGE, AND GENERATION OF CONTROLLED UNCLASSIFIED INFORMATION (CUI) All Controlled Unclassified Information (CUI) associated with this contract must follow the minimum marking requirements of DoDI 5200.48, Section 3, paragraph 3.4.a, and include the acronym "CUI" in the banner and footer of the document. In accordance with DoDI 5200.48, CUI must be safeguarded to prevent Unauthorized Disclosure (UD). CUI export controlled technical information or other scientific, technical, and engineering information must be marked with an export control warning as directed in DoDI 5230.24, DoDD 5230.25, and Part 250 of Title 32, CFR. Nonfederal information systems storing and processing CUI shall be protected per NIST SP-800-171, or subsequent revisions. All transmissions to personal email accounts (AOL, Yahoo, Hotmail, Comcast, etc.) and posting on social media websites (Facebook, Instagram, Twitter, LinkedIn, etc.) are prohibited. Destroy CUI associated with this contract by any of the following approved methods: a cross-cut shredder; a certified commercial destruction vendor; a central destruction facility; incineration; chemical decomposition; pulverizing, disintegration; or, methods approved for classified destruction.

1.10 IDENTIFICATION OF CONTRACTOR EMPLOYEES

1.10.1 The Contractor shall provide to the PCO the name or names of the responsible supervisory person or persons authorized to act for the Contractor as outlined in NSWCPD Site Access Requirements.

1.10.2 The Contractor shall furnish sufficient personnel to perform all work specified within the contract and complete the work by the Contract Completion Date (CCD).

1.10.3 Contractor employees shall conduct themselves in a proper, efficient, courteous, and businesslike manner.

1.10.4 The Contractor shall remove from the site any individual whose continued employment is deemed by the PCO to be contrary to the public interest or inconsistent with the best interests of National Security.

1.10.5 No employee or representative of the Contractor shall be admitted to the site of work until and unless they have satisfactorily met, the requirements outlined in NSWCPD Site Access Requirements.

1.10.6 All Contractor /subcontractor employees working under this contract shall be identified by a distinctive nameplate, emblem, or patch attached in a prominent place on an outer garment. Employee identification shall not be substituted for station required passes or badges.

1.10.7 All Contractor personnel shall carry photographic ID at all times while on site to present to security access personnel and Government law enforcement officers.

1.11 IDENTIFICATION OF CONTRACTOR VEHICLES: The Contractor shall obtain parking passes for company vehicles, if required, from the PCO. The company name shall be displayed on each of the Contractor 's vehicles in a manner and size that is clearly visible. All vehicles shall display a valid state license plate and safety inspection sticker, if applicable, and shall be maintained in good repair.

Section 01 30 00 – Administrative Requirements

1.12 MEETNGS: The Contractor shall conduct meetings as directed by either the Contracting Officer or the TPOC. For these meetings the Contractor shall:

· host periodic progress meetings in a communications means and interval as approved by the TPOC;

· author and send out a meeting agenda to stakeholders electronically prior to the meeting;

· author and send out meeting minutes which includes an action item list to stakeholders electronically and revising based on stakeholder feedback.

1.13 SUPERVISION AND CONTRACTOR PERSONNEL: The Contractor shall have at least one qualified supervisor, i.e., Project Superintendent, capable of reading, writing, and conversing fluently in the English language on the work site full-time during all working hours. The Project Superintendent is primarily responsible for managing and coordinating day-to-day production and schedule adherence on the project and shall be on-site anytime work is being performed. The Project Superintendent shall have at least five (5) years of experience in jobs with similar scope, complexity, size, and cost. The Project Superintendent shall attend (either remotely or in-person) all meetings associated with this project. The Contractor shall provide qualified personnel and subcontractors to perform all work. Two (2) contractor personnel may perform the functions of the Project Superintendent, Site Safety and Health Officer (SSHO), and Contractor Quality Control System Manager (CQCSM) provided all qualifications are met; however, note that the Project Superintendent may not act as the SSHO nor may he or she act as the CQCSM. The SSHO and CQCSM personnel responsibilities and qualification requirements are described in the Subsections below:

1.13.1 Site Safety and Health Officer (SSHO): The Contractor shall provide a Safety oversight team that includes a minimum of one (1) Competent Person at each project site to function as the Site Safety and Health Officer (SSHO). The SSHO shall visit the work site daily, unless specified differently in the contract, to perform safety and occupational health management, surveillance, inspections, and safety enforcement for the Contractor. The SSHO shall review and approve of the Accident Prevention Plan and Activity Hazard Analysis submittals in conjunction with the CQCSM. The SSHO’s training, experience, and qualifications shall meet EM 385-1-1 paragraph 01.A.17 and all associated sub-paragraphs. The SSHO shall attend (either remotely or in-person) all meetings associated with this project.

1.13.2 Contractor Quality Control System Manager (CQCSM): Provide a CQCSM for the work site to manage and implement the Contractor Quality Control (CQC) program. The CQCSM shall be responsible for overall management of the CQC program and has the authority to act and give direction in all CQC matters for the CONTRACTOR. Duties shall involve oversight of the work ensuring compliance with the contract, submittal development and review prior to submission to the Government, leading quality control and partnering meetings, and oversight of inspection and tests associated with the contract work. The CQCSM shall have been regularly engaged in projects of similar type, size, and complexity that has included the major trades executing the work of this contract. The CQCSM shall be familiar with the requirements of EM 385-1-1 and have experience in the areas of hazard identification, safety compliance, and sustainability.

Section 01 32 16.00 20 – Small Project Construction Project Schedules

1.14 PROJECT SCHEDULE: Prior to the start of work, the Contractor shall prepare and submit, a work schedule to the NSWCPD TPOC. The schedule shall, at a minimum, show the contract award date, Notice to Proceed (NTP), mobilization, work activities, development and review periods for submittals, security access processing periods, material/equipment delivery, utility and system outages, on-site work, testing and inspections, closeout activities, demobilization, and the Contract Completion Date. The schedule shall be a time scaled bar chart, generated using scheduling software such as Microsoft Project, and shall have a clear critical path. Show the durations, successors and predecessors for each schedule activity. Provide schedule within fourteen (14) calendar days after contract award. The schedule shall be kept current during this contract, reflecting actual activity progress and plan for completing the remaining work. Submit schedule updates at least monthly and provide a brief narrative with each update detailing the progress made, activities completed since the last update, upcoming activities in the following month, and any issues encountered.

1.15 EXECUTION OF WORK: The Contractor’s and subcontractor(’s) work shall be performed Monday through Friday from 0600 to 1500. However, dependent on critical mission impacts, work may occur during the hours of 1800 until 0230 as weekends. No work shall be performed outside of these hours or on Government holidays unless authorized by the NSWCPD TPOC or Contracting Officer in advance. The only exception to this requirement is badging of personnel detailed in SOW Section 1.8 that must be performed during the specified hours that the Pass and ID office is open for badging. All access shall be closely coordinated with the NSWCPD TPOC. Contractor must provide five (5) days written notice of each weekend personnel are scheduled to work to ensure a Government escort is made available for oversight of the work and to provide access to the building. Failure to report within one (1) hour of the scheduled start time will result in a denial of building access and will not be considered a Government-caused delay. Contractor’s work site(s) will include obstructions such as cubicles, desks, tables, and other office furnishings that will need to be protected from dust and debris generated by the work. Relocation of movable obstructions such as chairs shall occur at the Contractor’s expense to accommodate work activities and protect existing features-to-remain. The Contractor may not move larger fixed obstructions such as cubicles or desks and shall submit electronically a request to the TPOC for translocation of non-movable obstructions five business days prior to the need movement date. All administrative and office environments within the limits of work must be returned to their original condition by 0500 of the next day unless otherwise approved by the TPOC or Contracting Officer. Contractor may store equipment on site in designated mechanical areas or Contractor provided storage units as approved by the TPOC.

Section 01 33 10 – Submittal Procedures

1.16 SUBMITTALS: The Contractor shall submit the pre-work submittals listed in SOW Paragraph 1.17 below within fourteen (14) calendar days after award unless otherwise specified electronically. Additional submittals requirements are detailed in SOW Paragraph 1.18 and other sections of the contract documents. The Contracting Officer or NSWCPD TPOC may request submittals in addition to those specified when deemed necessary to adequately describe the work covered in the respective sections. Each submittal shall be legible, well-organized, complete, and in sufficient detail to allow ready determination of compliance with contract requirements. Government approval is required for submittals with a "G" designation; submittals not having a "G" designation are for information only “FIO.” The Government will have five (5) business days for submittal review.

1.16.1 Submittal Procedures: Both “G” and “FIO” submittals shall be transmitted electronically to NSWCPD using a Transmittal format. Provide submittals in electronic format, with the exception of material samples. Compile the submittal file as a single, complete document, to include the ENG FORM 4025-R Transmittal Form available for download at: https://www.publications.usace.army.mil/USACE-Publications/Engineer-Forms/. Note that all instances of the “US Army Corp of Engineers” on the transmittal form shall be interpreted as “Naval Surface Warfare Center Philadelphia Division.” Name the electronic submittal file according to its contents. Use PDF as the electronic format, unless otherwise specified or directed by the Contracting Officer. Provide hard copies of submittals when requested by the Contracting Officer or NSWCPD TPOC. Submittals requiring Government approval shall be scheduled and made prior to the acquisition of the material or equipment covered thereby.

1.17 PRE-WORK SUBMITTALS: All Submittals shall be approved by the NSWCPD TPOC prior to the start of work and submitted electronically. The Contractor shall provide a submittal register stating document submittal and approval date to the TPOC electronically.

1.16 1.17

1.17.1 Pre-work submittals marked with a “G” require Government approval prior to the Contractor's mobilization to the work-site location.

1.17.2 Project Schedule - G: Prior to the start of work, the Contractor shall prepare and submit a work schedule to the NSWCPD TPOC in accordance with SOW Paragraph 1.14 above.

1.17.3 Requirements for Contractor Lift Operations: See Attachment 5. This shall be completed as required per Section 1.15. Submittal is not required if lifting equipment or operations are not used.

1.17.4 Activity Hazard Analysis - G: in accordance with EM 385-1-1. See Attachment 6 for blank form and sample. See SOW Paragraph 1.23.3 for additional information. The AHA shall cover all aspects of the work including Personal Protective Equipment and controls necessary to safely perform work.

1.17.5 Accident Prevention Plan (APP) - G: The Contractor shall submit a site-specific abbreviated APP to the NSWCPD TPOC. The site-specific APP shall outline the job-specific hazards associated with the project scope and reflect the Contractor’s overall safety and health program. At a minimum, the plan shall meet the requirements of the abbreviated Accident Prevention Plan identified in the U. S. Army Corps of Engineers Safety and Health Requirements Manual, EM-385-1-1, Appendix A.

1.17.6 All Required Security Forms for Badging and Building Access – See SOW Paragraph 1.8.

1.17.7 List of Proposed Subcontractors – FIO: Provide the NSWCPD TPOC a list of all proposed subcontractors including address, telephone number, point of personal contact, qualifications, and certifications for the completion of project tasks in this SOW. Provide alternate POCs for each company.

1.17.8 List of Proposed Products - G: Provide the NSWCPD TPOC a list of proposed Product Data Sheets (PDS), manufacturer specification sheets, manufacturers installation guidelines, etc., and Safety Data Sheets (SDS) for all materials to be used in the performance of this project. All equipment shall be approved by the government TPOC prior to the start of work. Note that this overall, comprehensive list of proposed products is G; however, some individual items on this list of proposed products may be considered FIO by the NSWCPD TPOC. At a minimum, submittal must include PDS, SDS, and installation instructions for cleaning products and the HVAC system coating & sealing product(s).

1.17.9 Coordination Plan – G: Provide NSWCPD TPOC a work Coordination Plan that identifies what portion of the HVAC system will be worked on each shift, affected office spaces identified on the contract drawings, and controls used to protect the spaces. Link the work plan to the Project Schedule detailed in SOW Paragraph 1.14. Work plan shall be submitted as a baseline submittal with updates provided a minimum of three (3) calendar days prior to each week or weekend of work. Contractor shall utilize the floor plans provided by Government after contract award to develop the Coordination Plan. Attachment 1 indicates the extent of where all contract work is located within Building 77L, the zoning for the distribution system in the occupied spaces, and provides more precise details on the routing of the Air Handling Units and air duct systems, respectively.

1.17.10 Schedule of Values and Progress Reports – G: Prior to the start of work, the Contractor shall prepare and submit a Schedule of Values (i.e., Master Progress Report), detailing major work elements and indicating their respective percentages and associated cost of the contract. If a variance exists between the Contractor's and the Government's estimate, the Contractor will be given the opportunity to support their position. If the additional information is not adequate or not provided, the Master Progress Report will be rejected. Following approval of the Master Progress Report, the Contractor shall submit Progress Reports on a weekly basis, indicating the percentages of each work element completed during the period. Weekly Progress Reports are subject to Government approval. Progress Payments will be based on the last verified, approved progress report submitted with the invoice. The form used to document Progress Reports is provided as Attachment 7.

1.18 ADDITIONAL SUBMITTALS: The Contractor shall make other submittals as required in this Statement of Work, in addition to the pre-work submittals of Statement of Work Paragraph 1.17 above. Additional submittals include, but are not limited to:

1.18.1 Contractor’s Daily Production Report: See Attachment 8. The Requirements are listed in SOW Paragraph 1.31 below.

1.18.2 Machinery and Mobile Equipment Checklist: See Attachment 9. This shall be completed as required per SOW Paragraphs 1.19 and 1.23.2.14. Submit each day equipment is used with Contractor’s Daily Production Report.

1.19 CONTRACTOR REQUIREMENTS FOR LIFT OPERATIONS: Contractor shall comply with the requirements of Naval Facilities Command (NAVFAC) P-307, Weight Handling Program Management, and Attachment 5, “Requirements for Contractor Lift Operations” for all work performed with cranes or other machines used to lift equipment or materials. Related to lift and weight-handling operations, Contractor shall submit Machinery and Mobile Equipment Check List (Attachment 9) if required. NAVFAC P-307 is available for download at: https://www.navfac.navy.mil/navfac_worldwide/specialty_centers/ncc/about_us/resources/p307.html

Section 01 35 26 – Governmental Safety Requirements

1.20 DIRECTIVES: The Contractor and its employees shall comply with all referenced regulations, directives, and instructions. Applicable Department of Defense (DOD), Secretary of the Navy (SECNAV), Chief of Naval Operations (OPNAV), and other directives, instructions, and regulations are available from the Contracting Officer.

1.21 FIRE PROTECTION: The Contractor and its employees shall know where fire alarms are located and how to turn them on. The Contractor shall handle and store all combustible supplies, materials, waste, and trash in a manner that prevents fire or hazards to persons, facilities, and materials. Contractor employees operating critical equipment shall be trained to properly respond during a fire alarm or fire in accordance with activity instructions.

1.22 ENVIRONMENTAL PROTECTION: The Contractor shall comply with all federal, state, and local environmental protection laws, regulations, and standards. The Contractor shall coordinate all environmental protection matters with the Contracting Officer. The Activity Environmental Protection Coordinator or other authorized officials may inspect any of the facilities operated or maintained by the Contractor at any time and without prior notice. If a regulatory agency assesses a monetary fine against the Government for violations resulting from Contractor actions, the Contractor shall reimburse the Government for the amount of the fine and related costs. The Contractor shall clean up any oil or chemical spills resulting from its operations at its own expense. The Contractor shall not create a nuisance or hazard to the health of military or civilian personnel.

The Contractor shall provide the NSWCPD Environmental Management System (EMS) Awareness training to each employee coming on-site. Completion of the training requires each employee to read and understand each slide of the training material. This document is available by email only and will be provided by the TPOC upon request. Training is typically completed within 15 minutes. Upon completion of the training, the Contractor shall certify by e-mail to Ms. Jennifer Stager (jennifer.l.stager.civ@us.navy.mil) that on-site employees have read the NSWCPD EMS Awareness training. The e-mail shall include the employee name(s), work site, and contract number. Copy the TPOC and COR on the email to Jennifer Stager.

1.23 SAFETY REQUIREMENTS AND REPORTS

1.23.1 All work and equipment shall be performed and installed in accordance with local, state, federal, and industry codes, standards, and regulations.

1.23.2 All work shall be conducted in a safe manner and shall comply with all requirements of the U.S. Army Corps of Engineers Safety and Health Requirements Manual, EM-385-1-1 available for download at: https://www.publications.usace.army.mil/USACE-Publications/Engineer-Manuals/. The Contractor shall be responsible for instructing its employees in appropriate safety measures and shall not permit them to place machines and other equipment in traffic lanes or other locations in such a manner as to create safety hazards. The Contractor shall employ a competent person as defined in EM-385-1-1 to function as the Site Safety and Health Officer (SSHO). The following paragraphs denote minimum safety requirements. Contractor shall consult EM-385-1-1 for additional information or any safety issues not discussed in this specification.

1.23.2.1 Personal Protective Equipment Minimum Requirements

1.23.2.1.1 Head Protection: All persons working in or visiting hard-hat areas shall be provided with and required to wear Type I or Type II, Class G meeting the requirements of ANSI Z89.1 Hardhat areas are those areas with potential hazard of head injury.

1.23.2.1.2 Clothing: Employees shall wear clothing suitable for the weather and work conditions: the minimum for work sites shall be short sleeve shirt, long pants (excessively long or baggy pants are prohibited).

1.23.2.1.3 Protective Footwear: Employees shall wear safety–toed boots meeting ANSI Z41 while working on work sites.

1.23.2.1.4 Eye and Face Protection: All eye and face protection shall meet the requirements of ANSI/ASSE Z87.1, employees shall also use eye side protection.

1.23.2.1.5 High visibility vests shall be worn when working around work equipment or when working on highways.

1.23.2.2 Display of Safety Information: Within one calendar day after commencement of work, erect a safety bulletin board at the job site. The following information shall be displayed on the safety bulletin board in clear view of the on-site work personnel, maintained current, and protected against the elements and unauthorized removal.

1.23.2.2.1 Map denoting the route to the nearest emergency care facility.

1.23.2.2.2 Emergency phone numbers.

1.23.2.2.3 Copy of Activity Hazard Analysis (AHA).

1.23.2.2.4 Occupational Safety and Health Administration (OSHA) 300A form. A copy of this form shall also be given to NSWCPD Safety department.

1.23.2.3 Emergency Medical Treatment: CONTRACTOR shall arrange for its own emergency medical treatment. The Government has no responsibility to provide emergency medical treatment.

1.23.2.4 Use of Hand and Power Tools: Hand and power tools shall be of a manufacturer listed by a nationally recognized testing laboratory for the specific application for which they shall be used.

1.23.2.4.1 Use, inspection, and maintenance:

1.23.2.4.1.1 Hand and power tools shall be used, inspected, and maintained in accordance with the manufacturers’ instructions and recommendations and shall be used only for the purpose for which designed.

1.23.2.4.1.2 Hand and power tools shall be inspected, tested, and determined to be in safe operating condition before use. Continued periodic inspections shall be made to assure safe operating condition and proper maintenance.

1.23.2.4.1.3 Hand and power tools shall be in good repair and with all required safety devices installed and properly adjusted. Tools having defects that shall impair its strength or render them unsafe shall be removed from service.

1.23.2.4.1.4 Loose and frayed clothing, loose long hair and dangling jewelry (including dangling earrings, chains and wristwatches) shall not be worn while working with any power tools.

1.23.2.4.2 Guarding—Power tools designed to accommodate guards shall be equipped with such guards:

1.23.2.4.2.1 All guards shall be functional.

1.23.2.4.2.2 Reciprocating, rotating, and moving parts of equipment shall be guarded if exposed to contact by employees or otherwise create a hazard.

1.23.2.5 Portable Extension Cords: Portable extension cords shall be sized in accordance with manufacturer ratings for the tool to be used and shall be protected from damage. All damaged extension cords shall be immediately removed from service. Portable extension cords shall meet the requirements of National Fire Protection Association (NFPA) 70 and shall contain GCFI in all runs (pigtails allowed).

1.23.2.6 Ladders: All portable ladders shall be of sufficient length and shall be placed so that workers shall not stretch or assume a hazardous position. The top or top step of a stepladder shall not be used as a step unless it has been designed to be so used by the manufacturer. Ladders may be used as work platforms only when use of small hand tools or handling of light material is involved.

1.23.2.7 Fall Protection: Fall protection shall be provided for safe access for all work activities as required. For confined space, fall protection shall be provided for safe access to enter, exit, and potentially emergently be removed from confined space per 29 CFR 1910.146. For above entries, a min of a tripod with winch extraction capabilities shall be used.

1.23.2.8 Lockout/Tag Out: Coordinate all control activities with the designated NSWCPD TPOC. Apply, monitor, and remove proper lockout and tag out devices per contractors established Lockout/Tag Out procedures and 29 CFR 1910.147.

1.23.2.9 Asbestos Abatement: No asbestos based products shall be used on this project. If there is potential for activities to disturb asbestos-containing materials (ACM), an asbestos abatement plan shall be developed. The plan shall be in accordance with 29 CFR 1910.1001; 29 CFR 1926.1101; and 40 CFR 61, Subpart M. The written plan(s) shall be submitted for acceptance by TPOC and local Safety office before beginning work.

1.23.2.10 Lead Abatement: No lead Paint shall be used on this project. If there is potential for activities to generate unacceptable occupational exposure to LBP, a written lead compliance plan shall be written. The lead compliance plan shall be in accordance with 29 CFR 1910.1025 and 29 CFR 1926.62. The written plan(s) shall be submitted for acceptance by TPOC and local Safety office before beginning work.

1.23.2.11 Sanitation Requirements: Provide drinking water and toilets as needed for work personnel.

1.23.2.12 Fire Protection: Provide two ABC fire extinguishers at the work site to guard against potential fires.

1.23.2.13 Fuel-Powered Tools: When fuel-powered tools are used, they shall not be fueled while running, while hot, or near an open flame.

1.23.2.14 Machinery and Mobile Equipment: The CONTRACTOR shall complete an equipment checklist (Attachment 9) for any work equipment (backhoes, lift trucks, bobcats) that shall be used on site.

1.23.3 Activity Hazard Analysis: The principle purpose of an AHA (Attachment 6) is to reduce the overall risk of the hazards associated with the work. An AHA shall be developed by the Contractor for every operation involving a type of work presenting hazards not experienced in previous project operations or where a new work crew or subcontractor is to perform work. The analysis shall identify and evaluate hazards and outline the proposed methods and techniques for the safe completion of each phase of work. At a minimum, define the activity being performed (can use the definable features of work). A definable feature of work (DFOW) is a task which is separate and distinct from other tasks, has the same control requirements and work crews, sequence of work, specific safety and health hazards anticipated (slip or trips, cuts, dust or chips in eyes), control measures (to include personal protective equipment) to eliminate or reduce each hazard to acceptable levels, equipment to be used (hand tools, backhoe), inspection requirements (list the inspection requirements for the activity to ensure the controls are working, and equipment is inspected to ensure proper operation), training requirements for all involved (any unique training required to make the established controls work), and the competent person in charge of that phase of work. The AHA shall be continuously reviewed and, when appropriate, modified to address changing site conditions or operations. The analysis shall be used during daily inspections to ensure the implementation and effectiveness of the activity’s safety and health controls. Activity Hazard Analysis shall be updated as necessary to provide an effective response to changing work conditions and activities.

1.23.4 Accident Reports and Notifications

1.23.4.1 Accident Reports: For recordable injuries, illnesses, and property damage accidents resulting in a least $2,000 in damages, the prime Contractor shall conduct an accident investigation to establish the root cause of the accident, complete the Navy Contractor Significant Incident Report (CSIR), and provide the report to the PCO within five calendar days of the accident. The PCO shall provide copies of any required or special forms.

1.23.4.2 Accident Notification: Notify the PCO as soon as practical, but no later than four hours after any accident meeting the definition of recordable injuries or illnesses, high visibility accidents, or property damage equal to or greater than $2,000. Information shall include CONTRACTOR name, contract title, type of contract, name of activity, installation or location where accident occurred, date and time of accident, names of personnel injured, extent of property damage (if any), extent of injury (if known), and brief description of accident (to include type of work equipment used, Personal Protective Equipment (PPE) used, etc.). Preserve the conditions and evidence on the accident site until the Government investigation team arrives on site and Government investigation is conducted.

1.23.4.3 Definition of a Recordable Injury or Illness: Any work related injury or illness that results in:

(a) Death, regardless of the time between the injury and death, or the length of the illness;

(b) Days away from work;

(c) Restricted work;

(d) Transfer to another job;

(e) Medical treatment beyond first aid;

(f) Loss of consciousness; and

(g) A significant injury or illness diagnosed by a physician or other licensed health care professional, even if it did not result as listed above.

1.23.5 The Contractor's workspace and work area may be inspected periodically for OSHA and Navy violations. Abatement of violations shall be the responsibility of the Contractor and/or the Government as determined by the PCO. The Contractor shall provide assistance to the Safety Office escort and the federal or state OSHA inspector if a complaint is filed. Any fines levied on the Contractor by federal or state OSHA offices due to safety/health violations shall be paid promptly.

1.23.6 If the Contractor fails or refuses to promptly comply with safety requirements, the PCO may issue an order stopping all or part of the work until satisfactory corrective action has been taken. No part of the time lost due to any such stop order shall be made the subject of claim for extension of time or for excess costs or damages to the Contractor.

1.23.7 The PCO shall investigate all complaints of unsafe or unhealthful working conditions received from Contractor's employees, federal civilian employees, or military personnel. The PCO shall notify the Safety group of the results of such investigations.

1.24 HOT WORK: For all hot work, a hot-work permit is required and a permit shall be obtained through the Government Fire Inspector. Requests for hot work permits shall be submitted to the NSWCPD TPOC with a 48-hour notice for review. Hot work in electrical- or mechanical-room space shall require a gas-free test prior to the Government fire inspector granting approval. In accordance with the Government fire inspector’s requirements, the Contractor shall perform this test daily. The Government fire inspector shall approve the instrument used. Fire extinguishers shall be provided by the Contractor at ALL locations where cutting is performed.

1.25 CONFINED SPACE: The Contractor shall comply with 29 CFR 1910.146 regarding permit-required confined space entry. The Contractor shall provide a competent person to write all confined space permits.

1.26 HAZARDOUS MATERIAL: The Contractor is responsible for the handling, storage, removal, and disposal of hazardous material. Hazardous material waste shall be collected, stored, and disposed of in accordance with Navy, Federal, State, and Local requirements.

1.27 ELECTRICAL SAFETY: The Contractor shall comply with Electrical Safety procedures in accordance with 29 CFR 1926. For additional information, refer to Chapter 12, of NAVSSESINST 5100.14G.

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