SOW - Solid Waste Collection.docx

SCOPE OF WORK

SPECIFICATIONS AND GUIDELINES FOR

SOLID WASTE MANAGEMENT SERVICES CONTRACT

Quentin N. Burdick Memorial Health Care Facility

1. Introduction

This specification defines requirements for developing contracts for solid waste management services to serve Indian Health Service medical facilities and housing quarters.

2. Compliance

A. Disposal at Municipal Solid Waste Landfills: Documentation must be provided to prove that all solid waste collected from IHS facilities was properly disposed of at a municipal solid waste landfill (MSWLFs). All MSWLFs must comply with the federal regulations in 40 CFR Part 258 (Subtitle D of RCRA), or equivalent state or Tribal regulations. Federal MSWLF standards include but are not limited to:

1. Location restrictions ensure that landfills are built in suitable geological areas away from faults, wetlands, flood plains, or other restricted areas.

2. Liner requirements include a flexible membrane (geomembrane) overlaying two feet of compacted clay soil lining the bottom and sides of the landfill to protect groundwater and the underlying soil from leachate releases. Landfills utilizing EPA approved liner variances shall be considered.

3. Leachate collection and removal systems are constructed on top of the composite liner and removes leachate from the landfill for treatment and disposal.

4. Operating practices include compacting and covering waste daily with several inches of soil to help reduce odor; control litter, insects, and rodents; and protect public health.

5. Groundwater monitoring requires testing groundwater wells to determine whether waste materials have escaped from the landfill.

6. Closure and post closure care requirements include covering landfills and providing long-term care of closed landfills.

7. Corrective action provisions control and clean up landfill releases to achieve groundwater protection standards.

8. Financial assurance provides funding for environmental protection during and after landfill closure (i.e., closure and post-closure care).

B. Storage and Collection of Residential, Commercial, and Institutional Solid Waste: All storage and collection activities must comply with the federal regulations and guidelines in 40 CFR Part 243 (Subtitle D of RCRA), or equivalent state or Tribal regulations. Standards must include but are not limited to:

1. Storage:

(a) All solid waste shall be stored in such a manner that it does not constitute a fire, health, or safety hazard or provide food or harborage for vectors and shall be contained or bundled so as not to result in spillage.

(b) All solid waste containing food waste shall be securely stored in covered or closed containers which are nonabsorbent, leakproof, durable, easily cleanable (if reusable), and designed for safe handling.

(c) Containers shall be of adequate size and in sufficient numbers to contain all waste food, rubbish, and ashes that a residence or other establishment generates in the period of time between collections. Containers shall be maintained in a clean condition so that they do not constitute a nuisance, and to retard the harborage, feeding, and breeding of vectors.

(d) When serviced, storage containers should be emptied completely of all solid waste.

2. Operations:

(a) All solid waste collection personnel should receive instructions and training in safe container and waste handling techniques, and in the proper operation of collection equipment.

(b) Personal protective equipment such as gloves, safety glasses, respirators, and footwear should be used by collection employees, as appropriate. This equipment should meet the applicable provisions of the Occupational Safety and Health Administration Standards for Subpart I-- Personal Protective Equipment (29 CFR 1910.132 through 1910.137).

(c) Scavenging should be prohibited at all times to avoid injury and to prevent interference with collection operations.

(d) When conducting carryout collection, a leak proof and puncture-proof carrying container should be used to minimize the potential for physical contact between the collector and the solid waste or the liquids which may derive from it.

3. Collection:

(a) Solid waste should not be allowed to remain in collection vehicles over 24 hours and should only be left in a vehicle overnight when this practice does not constitute a fire, health, or safety hazard.

(b) Solid waste shall be collected with frequency sufficient to inhibit the propagation or attraction of vectors and the creation of nuisances. Solid waste which contains food waste shall be collected at a minimum of once during each week.

(c) The collection of solid waste shall be conducted in a safe, efficient manner, strictly obeying all applicable traffic and other laws. The collection vehicle operator shall be responsible for immediately cleaning up all spillage caused by his operations, for protecting private and public property from damage resulting from his operations, and for creating no undue disturbance of the peace and quiet in residential areas in and through which he operates.

(d) Records should be maintained detailing all costs (capital, operating, and maintenance) associated with the collection system. These records should be used for scheduling maintenance and replacement, for budgeting, and for system evaluation and comparison.

(e) The collection system should be reviewed on a regular schedule to ensure that environmentally adequate, economical, and efficient service is maintained.

(f) Solid waste collection systems should be operated in a manner designed to minimize fuel consumption.

3. General Contract Specifications

A. Scope: The contractor shall provide all labor, equipment, supplies, materials, and incidentals, except as otherwise noted herein, necessary for the collection, transfer and disposal of solid wastes from those areas listed for the period of TBD to October 31, 2030.

B. Description of Work: The work covered by these specifications consists of furnishing all necessary equipment, labor, supervision, and materials for performing all operations necessary for the collection, transportation, and disposal of all refuse specified in this contract, complete and in accordance with these specifications and subject to the terms and conditions of the contract.

C. Location: This contract is to be performed in accordance with approved routes between the IHS facilities including the Hospital, Housing, and the approved landfill to be used.

D. Performance of Work: Refuse collection and disposal will be conducted in conformity with applicable regulations to provide satisfactory protection of property and the environment. These regulations include but are not limited to the Resource Conservation and Recovery Act (RCRA), The Federal Facilities Compliance Act, 40 CFR Part 257 Classification of Solid Waste Disposal Facilities and Practices, and 40 CFR Part 258 Criteria for Municipal Solid Waste Landfills.

E. Supervision: The contractor will provide competent supervision at all times when work is in progress. The contractor is responsible for scheduling and coordinating various trade activities. The contractor is responsible for assuring that all work accomplished and materials used are in accordance with the specifications.

F. Contractor-Furnished Equipment:

1. The contractor will provide all necessary equipment required for performing the contract.

2. All of the contractor’s equipment will be equipped with proper safety and noise-limiting devices and will be in safe operating condition.

3. Only qualified operators will be permitted to operate equipment.

G. Applicable Publications, Laws, and Regulations: Unless specifically exempted by these specifications, all work accomplished under this contract will conform to the requirements of all applicable Federal, Tribal, State and local regulations pertaining to environmental protection and occupational safety and health.

H. Inspection: All work performed, the methods and manner of performance, all areas assigned for use by the contractor, and all equipment, materials, and supplies used for the work, will be subject to inspection at any and all times by the contracting officer’s authorized representatives. All notices of unsatisfactory conditions or services will be issued in writing to the contractor by the contracting officer.

I. Collection of Waste:

1. Collection in Housing: Collection shall be made at 50 IHS owned quarters which have two containers per quarter. Pick up for quarters shall be two times per week on Tuesdays and Thursdays. Containers for all quarters are located at the front of each quarter near the curb in stands. All containers are IHS owned.

2. Collection in Hospital: Collection and disposal of refuse collected from six dumpsters located at the hospital three times per week on Mondays, Wednesdays and Fridays. Dumpsters are located at the east side of Hospital. All dumpsters are IHS owned.

3. Schedule of Operation: After the contract has been awarded and before work begins, the contractor will establish a schedule of proposed operations. This schedule will govern the days, and time of day collections will be made. The schedule will be subject to change, provided the proposed modification contributes toward a more satisfactory service. The schedule and modifications thereof must meet the contracting officer’s approval.

4. Hours of Operation: The contractor shall confine his operations to daylight hours commencing not earlier than 7:00 am and continuing not later than 4:30 pm.

J. Transportation: All waste shall be transported from the collection point to the disposal area in closed packer-type bodies mounted on suitable trucks approved for hauling waste. Transportation equipment shall be in acceptable sanitary condition. Transportation equipment shall not exceed maximum weight limit restrictions.

K. Containers: All containers and dumpsters are provided and owned by IHS.

L. Vehicles: Only trucks specially designed for collecting waste and of type approved by the contracting officer will be used. The cost of maintenance and repair of the contractor –owned vehicles will be the sole responsibility of the contractor.

M. Reports: Documentation must be provided to prove that all solid waste collected from IHS facilities was properly disposed of at municipal solid waste landfills (MSWLFs). Documentation shall be in the form of an approved bill of lading procedure with tipping fee receipts, and/or equivalent process as proposed by the contractor and approved by the contracting officer.

N. Submittals: The contractor shall provide complete description of the process to be utilized for the collection, transfer, and disposal of solid waste. For the equipment, containers and methods of waste management shown below, the contractor shall submit 4 copies of certifications, manufacturer's name, model numbers, landfill certification and/or any other pertinent information as may be necessary to completely describe the particular piece of equipment, container, method of operation, or final disposal of solid waste. Items furnished by the contractor must be approved in writing by the Contracting Officer prior to implementation.

1. Process for documenting all waste collected

2. Process for documenting all waste transferred

3. Process for documenting all waste compliantly disposed of

4. Certifications for all MSWLF’s to be utilized

5. Collection equipment

6. Waste transfer equipment

7. Operator/Driver qualifications

8. Route structure

SCOPE OF WORK – SOLID WASTE MANAGEMENT – 4