SOW SOI Apache-Sitgreaves NF Black Mesa RD Janitorial.docx

New Contract Action – Janitorial Services Black Mesa District, Apache Sitgreaves NFs 11/01/2022 WorkPlan ID#639044 Statement of Work

SECTION B – SCHEDULE OF ITEMS

GENERAL REQUIREMENTS: USDA Forest Service has a requirement for janitorial services for the Ranger District Office Complex identified herein. Contractor shall furnish all expertise, supervision, training, labor, transportation, equipment, tools, and incidental supplies for complete janitorial services, in strict accordance with all terms and conditions contained herein.

All work performed under this awarded contract is covered under the Service Contract Act for which the base year wage determination has been attached. A new wage determination will be provided for each option year. It is the sole responsibility of the offeror (vendor) to price the option years appropriately to accommodate the reasonable increases in the hourly wage and hourly health and welfare benefits.

The Government anticipates awarding a Firm Fixed Price contract. The awarded contract shall constitute the entire agreement including all terms and conditions applicable to the contract.

LOCATION: 2748 HWY 260, OVERGAARD, AZ 85933

Point-Of-Contact (POC): Lori Ruebush, phone 928-535-7300 x7302, email: lori.ruebush@usda.gov Site Visit may be scheduled with POC.

BASE—YEAR (January 1, 2023 THROUGH December 31, 2023):

ITEM

NO.

OPTION—YEAR 1 (January 1, 2024 THROUGH December 31, 2024):

ITEM

NO.

OPTION—YEAR 2 (January 1, 2025 THROUGH December 31, 2025):

ITEM

NO.

OPTION—YEAR 3 (January 1, 2026 THROUGH December 31, 2026):

ITEM

NO.

OPTION—YEAR 4 (January 1, 2027 THROUGH December 31, 2027):

ITEM

NO.

* OFFER PRICING INCLUDES ALL EXPERTISE, SUPERVISION, EXPENSES, EQUIPMENT, TOOLS, TRANSPORTATION, LODGING, TAXES, MATERIALS, INCIDENTIALS, ETC. TO COMPLETE THE WORK IN STRICT ACCORDANCE WITH ALL TERMS AND CONDITIONS CONTAINED HEREIN.

QUESTIONS MAY BE DIRECTED IN WRITING TO CONTRACTING OFFICER.

SECTION D

CONTRACT DOCUMENTS, EXHIBITS OR ATTACHMENTS

DESCRIPTION/GENERAL STATEMENT OF WORK/SPECIFICATIONS

D1.0. GENERAL: Contractor shall furnish complete janitorial services, as described herein.

D2.0 PERFORMANCE WORK STATEMENT (PWS):

· The work involves janitorial services at the Black Mesa Ranger District Office, Overgaard, Arizona for approximately 11,8400 square feet of office space and related areas including entranceways, corridors, lobbies, all restrooms, and closets. This includes approximately 10,400 square feet in the Main Office Building, including lunchroom and approximately 1,440 square feet of office space in the Engineering Building.

· Bio Preferred – The awarded vendor shall use cleaning products that are Bio-based. Vendors may research product requirements at the website: http://www.biopreferred.gov/

· Pursuant to a legislative mandate in the 2008 Farm Bill, awarded vendors are required to report the category of product, type of product, and dollar value of all USDA designated Bio-based products that were purchased in the performance of Federal contracts. Federal vendors are required to report annual Bio-based product purchases made under their service and construction contracts. Based on the Federal Acquisition Clause 52.223-2, Affirmative Procurement of Biobased Products under Service and Construction Contracts, reporting of Bio-based product purchases is completed through a portal in the System for Award Management (SAM) http://www.sam.gov

· Government Furnished Property The Government will provide the following materials, supplies, property as forth below:

· Hand Soap

· Paper Hand Towels

· Toilet Paper

· Plastic Trash Bags

· Brooms

· Mop

· Mop Bucket

· Dumpster

· Contractor Furnished Property The Contractor shall furnish:

· All Detergents

· Disinfectants

· Cleansers

· Deodorants

· Germicides

· Furniture Polish/Wax

· Floor Wax

· Wax Removers

· Window Cleaner

· Vacuum Cleaner

· Carpet Shampooer

· All other supplies necessary to accomplish the work

· Work Performance All work shall be performed on Tuesday and Friday between the hours of 0800 – 1630, weekly. In the event of any need for changes or absences, the contractor shall notify the Contracting Officer or Contracting Officer’s designee and make plans for alternate service date and time at least 24 hours prior to the missed service.

The Contractor shall:

A. Not open desks or file drawers.

B. Not remove papers on desks, tables, or file cabinets.

C. Not use any office equipment, radios, telephones, or computers. Not handle the security camera or its components.

D. Turn in all lost and found articles to the Contracting Officer’s Representative or the District Ranger.

E. Empty mop pail after each use, keep the janitor’s sink and work areas clean.

F. Only prior authorized cleaning personnel are allowed on the premises or in the buildings. No visitors (and/or persons under the age of 18) are allowed on the premises.

Services to be performed during Each Cleaning Day (Bi-weekly):

A. Sweep restrooms, kitchen, and hallways, and damp-mop restrooms with disinfectant solution.

B. Damp mop Mercer tile according to attached specs and damp mop kitchen and engineering tiled areas.

C. Dust all furniture, office equipment, windowsills, and all surfaces within reach while standing on the floor.

D. Empty all wastebaskets, including those in the restrooms.

E. All waste and trash collected shall be removed from the building and deposited in the dumpster provided by the Government.

F. Clean, polish, and disinfect all wash basins, water closets, urinals, and utility sinks (including metal faucet connections) with suitable scale remover, germicides, and deodorants.

G. Replenish supply of soap, toilet paper, paper hand towels, and deodorant cakes in restrooms.

H. Vacuum all carpeted areas.

· Services to be performed Weekly:

A. Wash down restroom walls and partitions with disinfectant.

B. Clean bathroom mirrors.

C. Clean, disinfect, and polish drinking fountains.

D. Remove spots from carpet with carpet cleaner or water and mild detergent.

· Services to be performed Monthly:

A. Clean and remove black marks from floors and baseboards.

B. Clean windowsills and frames, including tracks, removing all cobwebs and other debris.

C. Wash glass, hardware, and panels on entranceway doors and glass on adjacent windows.

D. Dust all light fixtures, clean light switch covers and perform other high cleaning, such as dusting exposed pipes, tops of partitions, and tops of storage cabinets and raceway.

E. Use canister or other equivalent vacuum to clean up to baseboards under tables and desks.

· Services to be performed Quarterly (October, January, April, July):

A. Clean and condition the Mercer rubber flooring in the main hallways according to attached maintenance instructions.

· Services to be performed April and September (Major Items):

A. Remove and wash all window screens; wash all windows inside and out (outside except during freezing daytime temperatures).

B. Remove cobwebs from the inside walls and ceilings.

C. Dust all mini blinds.

· Services to be performed Once a Year in the Month of April:

A. Remove spots and Steam Clean carpeted areas with a commercial carpet steam cleaner-extractor. (This service may be sub-contracted out to a professional carpet cleaning service, if desired, and arrangements may be made with the Collection Officer Representative for service to be performed on a Saturday).

· Superintendence by the Contractor At all times during performance of this Contract, and until the work is complete and accepted, the Contractor shall directly superintend the work, or assign and have the work completed by a competent superintendent who is satisfactory to the Contracting Officer and has authority to act for the Contractor.

D3.0. PERIOD OF PERFORMANCE

The base-year for the contract is from the day following contract award, other specified date, through one year following with the four (4) twelve (12) month option years, for a total contract period of five (5) years. The Government will notify the awarded Contractor sixty (60) days in advance of the completion date of the current year if the Government intends to exercise the option year. The Government is not obligated nor required to exercise an option year.

D4.0. LIABILITY/RESPONSIBILITY

The Government assumes no liability or responsibility for the performance of these services. The Offeror shall maintain all licenses, permits, and insurance coverage necessary to perform these services.

D5.0. CONFIDENTIALITY AND SUPERINTENDENCE BY THE CONTRACTOR

Contactor shall provide all supervision necessary to perform the services of this contract. The Contractor and its direct employees shall be the only individuals allowed access to the building. The Contractor accepts responsibility for maintaining the privacy of Government buildings and all contents therein. All documents, file cabinets, drawers, containers, boxes, desks, computers, and related work areas shall be considered as confidential and are not to be disturbed. The Contractor shall provide training to each of its employees on the confidentiality of Government work areas.

Contractor’s employees shall be of legal employment age limit (18 years of age or older) and a legal resident of the United States of America and the State of Arizona.

D6.0. ATTACHMENT: Checklist for Black Mesa Ranger District (2 Pages)

BLACK MESA RANGER DISTRICT

PERFORMANCE REQUIREMENTS SUMMARY AND CHECKLIST (Page 1)

Services to be Performed 2 Times each Week (Tuesdays and Fridays). Any changes to schedule must be approved by the Contracting Officer:

Date/Initials Tue _____ Fri____ Sweep restrooms, kitchen, and hallways, and damp-mop restrooms with disinfectant solution.

Tue _____ Fri____ Damp mop Mercer tile according to attached specs and damp mop kitchen and engineering tiled areas.

Tue _____ Fri____ Dust all furniture, office equipment, window sills, and all surfaces within reach while standing on the floor.

Tue _____ Fri____ Empty all wastebaskets, including those in the restrooms.

Tue _____ Fri____ All waste and trash collected shall be removed from the building and deposited in the dumpster provided by the Government.

Tue _____ Fri____ Clean, polish, and disinfect all wash basins, water closets, urinals, and utility sinks (including metal faucet connections) with suitable scale remover, germicides, and deodorants.

Tue _____ Fri____ Replenish supply of soap, toilet tissue, paper hand towels, and deodorant cakes in restrooms.

Tue _____ Fri____ Vacuum all carpeted areas.

Services to be performed Once a week:

Dates __________ Wash down restroom walls and partitions with disinfectant.

Dates __________ Clean bathroom mirrors.

Dates___________ Clean, disinfect and polish drinking fountain.

Dates __________ Remove spots from carpet with carpet cleaner or water and mild detergent.

Services to be Performed Once a Month:

Date ____ Clean and remove black marks from floors and baseboards.

Date ____ Clean window sills and frames, including tracks, removing all cobwebs and other debris.

Date ____ Wash glass, hardware, and panels on entranceway doors and glass on adjacent windows.

Date ____ Dust all light fixtures, clean light switch covers and perform other high cleaning, such as dusting exposed pipes, tops of partitions, and tops of storage cabinets and raceway.

Date ____ Use canister or other equivalent vacuum to clean up to baseboards under tables and desks.

BLACK MESA RANGER DISTRICT

PERFORMANCE REQUIREMENTS SUMMARY AND CHECKLIST (Page2)

Services to be Performed Quarterly (October, January, April and July):

Date ____ Clean and condition the Mercer rubber flooring in the main hallway according to attached maintenance instructions.

Services to be Performed April, and September (Major Items) :

Date ____ Remove and wash all window screens; wash all windows inside and out (outside except during freezing daytime temperatures).

Date ____ Remove cobwebs from the inside walls and ceilings.

Date ____ Dust all mini blinds.

Services to be Performed Once a Year in the Month of April :

Date ______ Remove spots and Steam Clean carpeted areas with a commercial carpet steam cleaner-extractor. (This service may be sub-contracted out to a professional carpet cleaning service, if desired, and arrangements may be made with the COR for service to be performed on a Saturday).