SOW Sodium Hypo.pdf

STATMENT OF WORK

SODIUM HYPOCHLORITE (BULK LIQUID)

Summary Chemical name: Sodium Hypochlorite Strength: 12.5% Trade Strength Projected maximum ANNUAL quantity, in tons as Free Available Chlorine (FAC):

1,100 tons (Dalecarlia WTP) 900 tons (McMillan WTP)

Project maximum 5-YEAR CONTRACT quantity, in tons as FAC

5,500 tons (Dalecarlia WTP) 4,500 tons (McMillan WTP) 10,000 tons (Combined Total)

Project minimum Quantity 3 dry tons Unit of measure for invoicing: Tons (as Free Available Chlorine) Delivery load size: Approximately 45,000 pounds; not to exceed 4,900 gallons Requirements: AWWA Standard B300 and NSF/ANSI Certification 60

1 Requirement – Furnish all of the Washington Aqueduct’s Sodium Hypochlorite in accordance with these specifications. Sodium Hypochlorite is used at Washington Aqueduct’s Dalecarlia and McMillan water treatment plants (WTPs). Sodium Hypochlorite shall conform to the requirements of ANSI/AWWA Standard B300, latest revision, except as modified or supplemented herein, and shall be certified to meet NSF/ANSI Standard 60.

2 Period of Performance – Period of Performance shall be for a period of five (5) years from date of award for a total of 60 months.

3 Government Projected Requirements – Maximum and minimum quantities are as follows:

3.1. Estimated maximum annual quantity of 1,100 tons (Dalecarlia WTP) and 900 tons (McMillan WTP) as Free Available Chlorine during the entire period of performance. Maximum total contract capacity not to exceed 10,000 tons over five- year contract duration.

3.2. 3.2. Minimum quantity: 3 dry tons

4 Information Required Upon Contract Award – The following information is required to be completed and incorporated into the signed contract upon Contract Award:

a. Contact information for sales, ordering, dispatching, vehicle operators, and technical support:

Product Sales, Ordering, Delivery, Technical Support, and Safety Contact Information Sales / Administrative Office Information

Responsible Personnel

Email Address

Telephone number(s)

Normal working hours

Ordering Office Information

Email address for placing orders

Normal working hours

Telephone number(s) during working hours

Telephone number(s) after hours/emergency

Responsible personnel

Dispatcher Information

Email Address

Telephone number(s)

Normal working hours

Responsible personnel

Delivery Vehicle Operator Documentation

Names and photographs of the vehicle operators making deliveries

Product Technical Support (Manufacturer)

Responsible personnel

Email Address

Telephone number(s) b Upon contract award, the Contractor shall provide a completed, signed Accident Prevention Plan in accordance with Part 1910, Title 29 of the Code of Federal Regulations and EM 385-1-1, 15 Sep 08. An Accident Prevention Plan (APP) is a safety and health policy and program document. Contractor’s APP shall address the identified hazards involved and the control measures to be taken. The APP shall interface with the employer’s overall safety and health program, and a copy shall be available with each delivery. The Contractor’s APP shall include the following:

Accident Prevention Plan Requirements

1. Title, signature, and phone number of the plan preparer.

2. Background Information to include: Chemical identification, manufacturer information, product information sheet, SDS

3. Responsibilities and Lines of Authorities – to include (1) a statement of Contractor’s ultimate responsibility for implementation of its safety and occupational health program, including a hazard communication program, and (2) identification and accountability of personnel responsible for safety.

4. Training Documentation– All contract and sub-contract personnel shall have completed required safety training before coming on-site. Employees shall have received training in, at minimum, proper unloading of chemicals, spill prevention, applicable hazardous materials and PPE, and spill response.

5. Accident and spill response procedures. Investigate and report accidents as soon as possible but not more than 24 hours afterwards to the Contracting Officer/Representative (CO/COR). An accident that results in a fatal injury, permanent partial or permanent total disability shall be immediately reported to the Contracting Officer.

6. Personal Protective Equipment: Identify personnel protective equipment to be provided:

(a) Work Clothing. Identify minimum requirements.

(b) Eye and Face Protection. Eye and face protection shall be worn as determined by an analysis of the operations being performed.

(c) Hearing Protection. Hearing protection must be worn by all those exposed to high noise activities.

(d) High Visibility Apparel shall comply with ANSI/ISEA 107, Class 2 requirements at a minimum and shall be worn by all workers exposed to vehicular or equipment traffic.

(e) Gloves. Identify the proper type of gloves appropriate for the delivery of the chemical.

5. (This Section Not Used)

6 Physical / Chemical Requirements – a Sodium Hypochlorite shall meet or exceed the ANSI/AWWA Standard B300, latest revision, except as modified or supplemented herein. All sampling and testing shall be in accordance with ANSI/AWWA Standard B300, latest revision. Sodium Hypochlorite supplied shall conform to the following requirements:

Physical / Chemical Characteristics

Parameter Minimum Required Maximum Allowed Solution strength, Grams per Liter (GPL) available chlorine equivalent

120 130

Insoluble matter, percent by weight 0.15

Filtration time achieved for 1000 mL sample when applying the “Suspended Solids Quality Test for Bleach Using the Vacuum Filtration Method” distributed by Powell Fabrication and Manufacturing Inc. and available at http://www.powellfab.com

3 minutes pH 11.5 13 Iron, mg/L 0.3 Copper, mg/L 0.05 Nickel, mg/L 0.05 Chlorate, mg/L 1,500 b Sodium Hypochlorite supplied shall be in liquid form.

c Sodium Hypochlorite shall be clear and straw-colored with no visible cloudiness, impurities, or sediment.

d Sodium Hypochlorite supplied shall contain no substances in quantities capable of producing harmful health effects on those consuming water that has been properly treated with Sodium Hypochlorite.

e Sodium Hypochlorite supplied shall be mixed prior to loading into the delivery vehicle tank. Mixing in the delivery tanker is prohibited.

7 Quality Assurance Requirements – a Certification of Suitability for Drinking Water – Sodium Hypochlorite supplied under this contract is a direct additive used in the treatment of potable water and shall be certified as suitable for treatment of drinking water by an accredited certifying organization in accordance with the requirements of the National Sanitation Foundation / American National Standards Institute Standard 60 (NSF/ANSI Standard 60), Drinking Water Treatment Chemicals—Health Effects.

b Maximum Usage Level (MUL) for NSF/ANSI Standard 60 certification shall be greater than or equal to 80 mg/L.

c Certification shall be performed by a certification organization accredited by the American National Standards Institute, and evaluation shall be accomplished in accordance with requirements that are no less restrictive than those listed in NSF/ANSI Standard 60.

8 Delivery – a Delivery date and time shall be arranged upon placement of order.

b Quantity - The Contractor shall make Sodium Hypochlorite deliveries upon request, in single-unit tank trucks.

One load is defined as approximately 45,000 pounds, not to exceed 4,900 gallons. Tank trucks shall be weighed prior to each delivery and the net wet weight of delivered product, in pounds, shall be machine stamped on each delivery ticket.

c All delivery drivers shall possess a valid commercial driver’s license with the proper Hazardous Material (HAZMAT) endorsements accepted by District of Columbia. All delivery personnel must have company cell phones to facilitate deliveries.

d Security Tags – Each tank truck unloading hose coupling, manway, and hatch shall be sealed and include a security tag number (see NSF/ANSI Standard 60 Section 3.9.3.1). The security tag numbers shall be e-mailed to Washington Aqueduct personnel below after each cargo trailer has been loaded and is ready for shipping.

WASHINGTON AQUEDUCT EMAILS TO BE FILLED IN AT CONTRACT AWARD

e Documentation Required for Each Delivery- The Contractor shall e-mail the Washington Aqueduct personnel listed above in item 8d the following information prior to each delivery leaving the manufacturing facility:

Documentation to be emailed Prior to Each Delivery

1. Chemical Product Name/ Manufacturer Name

2. Bill Of Lading Number

3. Departure Date and Time

4. Expected Delivery Date and Time

5. Hauler’s Company Name

6. Driver/ Operator’s Name and Driver’s License State and Number

7. Truck License Number

8. Cargo Trailer License Number

9. Seal Numbers For All Hatches and Doors

Upon arrival at the facility, the driver/ operator shall present to Washington Aqueduct personnel the following items:

1. Bill of lading including lot number or identification of the specific load of chemical delivered

2. Machine stamped weight certificate

3. Certified manufacturer’s laboratory report for the specific load of chemical delivered, containing the following:

Date and Time of Manufacture Date of Shipment Sodium Hypochlorite (weight percent) Excess Sodium Hydroxide (weight percent) Excess Sodium Carbonate (weight percent) Suspended Solids Test time (min) Specific Gravity and Reference Temperature f The Contractor shall notify the WTP control room (Dalecarlia telephone 202-764-2700; McMillan control room telephone 202-762-0166) and the email recipients (as listed above in item 8d) of any changes in the driver, cargo trailer, and or delivery schedule.

i Routine Deliveries – Generally, chemical deliveries shall Monday through Friday except federal holidays, between the hours of 0500 and 1300 (Dalecarlia WTP) and 0600 and 1400 (McMillan WTP). Any exception to this requirement must be approved by the COR.

j Emergency Deliveries - Emergency deliveries may be required within 24 hours after notification and might include holiday and night hours.

k In the event that the load is rejected, the Contractor shall have 24 hours to supply another shipment. In the event that the Contractor is unable or unwilling to supply another shipment within this time period, Washington Aqueduct has the right to procure a shipment from another source.

l Holding time prior to delivery – The delivery time of the shipment shall not exceed 72 hours from the time of Sodium Hypochlorite manufacture. Temperature of the Sodium Hypochlorite stored prior to delivery to Washington Aqueduct shall be less than or equal to 20 degrees C. Temperature of the Sodium Hypochlorite upon deliver to Washington Aqueduct shall be less than or equal to ambient temperature.

m All deliveries of Sodium Hypochlorite shall be freight prepaid, F.O.B. to the following Government facilities:

DALECARLIA WTP

Washington Aqueduct Dalecarlia Water Treatment Plant 5900 MacArthur Blvd., N.W.

Washington, D.C. 20016-2514

MCMILLAN WTP

Washington Aqueduct McMillan Water Treatment Plant 2500 First St., NW Washington, D.C. 20001 n Directions:

Directions to the Dalecarlia WTP:

From 495 take the River Road exit towards D.C.

Take a right on to Goldsboro (614).

Take a left on to Massachusetts Avenue.

At the Westmoreland Circle take the 2nd right on to Dalecarlia Parkway.

Merge right on to Loughboro Road.

Take a right on to MacArthur Blvd.

Take a left at the Dalecarlia WTP gate.

Directions to the McMillan WTP:

From 495 take the Georgia Ave (South) exit towards D.C.

Turn left onto Harvard St.

Turn left onto 5th St NW, then keep to the right around the reservoir.

Turn right onto 1st St NW.

Turn right at the McMillan WTP gate.

9 Offloading Requirements – a Removal of security tags - Upon arrival, security tags are to be removed from hose coupling, manways, and hatches in presence of Washington Aqueduct personnel after seal numbers are verified by Washington Aqueduct personnel to assure the cargo has not been tampered with.

b Sampling and Testing Prior to Offloading. At the sole discretion of Washington Aqueduct, the Contractor’s delivery personnel (driver) may occasionally be asked to provide a sample of the chemical from the delivery vehicle before unloading the cargo. Washington Aqueduct will supply the sample container and the driver shall collect the sample from the transportation equipment and turn it over to a Washington Aqueduct representative. Alternatively, the Contractor shall allow Washington Aqueduct to collect a sample of the Contractor’s product from Washington Aqueduct’s transfer piping at the beginning of the offloading process, and the collected sample shall be considered representative of the Contractor’s product. Washington Aqueduct reserves the right to subject samples of the chemical to quick tests to ensure that product meets basic conditions of these Specifications. The Contractor shall allow 60 minutes for this testing to be completed.

c Filling appropriate tanks - Washington Aqueduct’s representative will identify the proper storage tank(s) to fill for each delivery. Contractor shall be responsible for transferring chemical from the delivery vehicle into the storage tanks at the delivery site and shall observe the entire filling operation at each delivery site. Contractor shall be responsible for the accidental discharge of the product into the wrong storage tank(s).

d Air padding system - Contractor shall provide an air padding system (an air compressor and pumping system) to be used (at Washington Aqueduct’s sole discretion) as an alternative to Washington Aqueduct’s transfer system. Contractor shall furnish a Washington Aqueduct- approved, leak-free connection device between the vehicle and Washington Aqueduct’s intake receptacle (a quick disconnect coupling compatible with the WTPs’ couplings). Contractor shall provide all necessary hoses, fittings, air-padding, etc. required to safely and efficiently offload the chemical into designated storage tanks.

e Contractor shall be reimbursed for industry-standard demurrage charges incurred as a result of delays caused by the Washington Aqueduct whenever unloading has not started within (2) two hours after arrival.

f Contractor shall ensure delivery personnel’s compliance with all OSHA requirements, including personal protective equipment for Contractor delivery personnel.

10 Rejection of Deliveries – a Failure to provide required documentation upon delivery constitutes grounds for rejection of deliveries.

b Any load tested by Washington Aqueduct that fails to comply with these Specifications shall constitute grounds for rejection of that load.

c Washington Aqueduct reserves the right to reject any delivery that has been contaminated.

11 Condition of Delivery Vehicle – a Chemical compatibility - The Sodium Hypochlorite shall be delivered in tank trucks dedicated only to transporting Sodium Hypochlorite.

b It is the Contractor’s responsibility to verify the cleanliness of the transporting equipment before loading. The transporting equipment shall be clean and free of residue that may contaminate the product or impede the unloading process. All appurtenant valves, pumps, and discharge hoses used for the delivery of bulk chemicals shall be supplied by the Contractor and shall be clean and free from contaminating material.

c All delivery vehicles used for the chemical delivery, under this agreement, shall be in good mechanical order and shall be in full compliance with the applicable requirements of the Hazardous Materials Regulations of the Department of Transportation, Code of Federal Regulations, as currently issued.

d Washington Aqueduct reserves the right to refuse any deliveries made with equipment that is poorly maintained and/or leaking chemical. Any delivery vehicle found leaking chemicals is considered an emergency situation requiring immediate attention by the Contractor and may not be allowed to depart until the Contractor or his designated representative makes appropriate repairs.

12 Spillage – a The Contractor shall immediately report any spills caused during the filling operations to the operations control center of the Dalecarlia WTP 202-764-2700 or the McMillan WTP at 202-762-0166.

b The Contractor shall take immediate and appropriate actions to clean up any spill. The Contractor shall be responsible for all clean-up of spillage and contaminated matter in accordance with all applicable laws and regulations. The Contractor shall be responsible for any spills or hazardous chemical releases resulting from the failure of its or its subcontractor’s delivery equipment or from failure of attendant delivery personnel in the proper performance of their duties.

c If a spill is not cleaned up, Washington Aqueduct may hire a certified hazardous material handling company to clean up the spill, and the cost of such service will be charged to the Contractor and deducted from the amount due to the Contractor.

13. Ordering Procedures – a. The Contracting Officer will notify the Contractor of an existing requirement by issuing a delivery order using a Department of Defense form 1449.

b. Each delivery order will include the following information at a minimum:

(1) Date of delivery order

(2) Contract and delivery order numbers

(3) Fixed price of the delivery order

(4) Delivery requirements (date, time, chemical name (Sodium Hypochlorite) and number of loads; see definition of load in item 8b above)

(5) Accounting and appropriation data Any other pertinent information.

14. Submission Of Invoices –

a. Unit of measure for payment shall be:

Tons of Free Available Chlorine (FAC) of Sodium Hypochlorite 12.5% delivered FOB destination. Solution strength of 12.5% will be used for billing purposes.

Tons of free available chlorine for payment shall be calculated as follows:

Tons FAC = Net Weight (lb) x (1 gal/(SG x 8.34 lb))x (3.78 L/gal x 125 g FAC/L x 1 ton/907,185 g)

Which simplifies to:

Tons FAC = Net Weight (lb)/ (16,000 x SG) Where SG is the specific gravity

The Contractor shall provide on each invoice the following for each tanker truck delivery on each invoice:

1. Delivery Number

2. Net Weight (lb)

3. Specific Gravity and reference temperature

4. Solution Strength (g/L as FAC)

b. The Contractor shall mail the original delivery invoices to:

USACE Finance Center 5722 Integrity Drive Millington, TN 38054-5005 Attn: EFT/Disbursing

And a copy to:

Washington Aqueduct 5900 MacArthur Blvd., N.W.

Washington, D.C. 2 0016-2514 Email: WADInvoices@usace.army.mil