SOW SLM Snow Removal (Multi-Year) Sector Lake Michicgan.pdf

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STATEMENT OF WORK (SOW)

FOR

USCG SECTOR LAKE MICHIGAN

Snow Removal/De-Icing

1.0 GENERAL

The United States Coast Guard (USCG) is seeking a qualified contractor to provide annual snow removal and de-icing services at USCG Sector Lake Michigan located at 2420 S. Lincoln Memorial Drive, Milwaukee, Wisconsin.

Any measurements included in this document are estimates for reference purposes only. Bidders are responsible for visiting the site to field-verify existing conditions and determine actual dimensions and the nature of the work required.

The USCG Sector Lake Michigan Facility Engineering Officer will be the USCG’s Onsite Representative for this project. Arrange pre-bid site visits to verify existing conditions by sending an email to: Arthur.R.Adams@uscg.mil

2.0 BACKGROUND

USCG Sector Lake Michigan has approximately 2.7 acres of paved surfaces and sidewalks that must be kept free of snow and ice during the winter. Figure 1 shows the areas that must be kept clear as well as acceptable snow pile areas.

3.0 OBJECTIVE

Maintain all paved surfaces and sidewalks free of snow and ice for the duration of the winter snow season.

This contract will consist of a base year and four option years. The contract will run from Oct 01 – May 31 each option year (October 15 – May 31 for the base year). This is to ensure that snow clearing services will continue for the duration of the entire snow season each year, despite unpredictable variation in the length of each season.

4.0 SCOPE

1. The Contractor shall provide all labor, materials and equipment needed for snow plowing, shoveling, and de-icing (salt application) services for USCG Sector Lake Michigan.

2. The Contractor may be permitted to store a limited amount of equipment on site for the express purpose of executing services under this contract e.g., skid steer, snow thrower, etc. Storage of equipment is subject to Onsite Representative approval, and the Coast Guard reserves the right to withdraw permission to store equipment on site at any time without relinquishing the Contractor from their obligation to fulfill snow removal services under this contract.

3. The work area includes all paved surfaces and sidewalks within the fence line at the site as well as the entrance and exit driveways and the horseshoe drive/parking area in the front of the building along S. Lincoln Memorial Drive.

4. The Contractor shall install markers as needed to prevent damage to curbs, hydrants, or landscaping.

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5. The Contractor shall monitor weather conditions in Milwaukee and shall commence snow clearing operations when accumulation is anticipated to or reaches/exceeds one inch (1”). Paved surfaces and sidewalks will be maintained free of snow and ice for the duration of each snow event. Depending on the duration of the snowfall, the Contractor may need to clear snow multiple times during a single snow event.

6. Icing Events: there may be times when snow fall will not reach 1”, but freezing rain or other weather events will cause unsafe slippery conditions. For these events the Contractor shall conduct slip-prevention operations (applying de-icing agent to parking lots and walkways).

7. Snow shall be cleared to a 95% standard at the conclusion of a snow event.

8. Sidewalks, doors/entrances, gates, and areas in front of fire hydrants will be shoveled clear of snow.

9. Cleared snow shall be moved to the snow pile areas indicated in figure 1. Snow pile areas are subject to change depending on CG operations. Coordinate snow pile areas with the Onsite Representative.

10. Snow shall not be pushed into Lake Michigan.

11. The Contractor shall apply de-icing agents (salt) as needed to prevent slippery conditions. Care shall be taken to apply only the minimal amount of de-icing agent needed. Over-use of de-icing agent is not permitted.

12. Special precautions shall be taken to ensure that de-icing agents or material or debris generated during the performance of this contract do not enter Lake Michigan.

13. No snow is to be piled or allowed to accumulate in any fire lane, near fire hydrants, or adjacent to any building within the plowing area.

14. Work shall not proceed when weather conditions are detrimental to execution of the work.

15. The Contractor shall ensure precautions are taken prior to and during snow removal to ensure the safety of Contractor personnel and USCG personnel and property.

16. The Contractor shall be responsible for restoring any damaged property or equipment caused by the contractor or the contractor’s employees. The restoration shall be to its original condition at no additional cost to the Government. It is recommended that Contractor inspect the grounds prior to the start of work and document any pre-existing damage.

17. Cleanup. Upon completion of this contract, the Contractor is responsible for the clean-up of the grounds where excess salt, dirt and debris has built up from winter plowing. Reseeding and leveling of any areas where plowing may have damaged shall be completed before final payment is made. The Contractor shall remove all markers and equipment at the conclusion of the snow season.

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Figure 1: USCG Sector Lake Michigan

5.0 CONTRACTOR PERSONNEL

1. Contractor shall provide a list of employee names to the Coast Guard On Site

Representative for access to the base.

2. All Contractor Employees shall present valid ID to the Officer of the Day at the entrance to the base.

6.0 QUALIFIED PERSONNEL

The Contractor shall provide qualified personnel to perform all requirements specified in this SOW.

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7.0 CONTINUITY OF SUPPORT

The Contractor shall ensure that the contractually required level of support for this requirement is maintained at all times.

8.0 EMPLOYEE CONDUCT

Contractor’s employees shall comply with all applicable Government regulations, policies, and procedures (e.g., fire, safety, sanitation, environmental protection, security, “off limits” areas, wearing of parts of DHS uniforms, and possession of weapons) when visiting or working at Government facilities. The Contractor shall ensure Contractor employees present a professional appearance at all times and that their conduct shall not reflect discredit on the United States or the Department of Homeland Security. The Contractor shall ensure Contractor employees understand and abide by Department of Homeland Security established rules, regulations and policies concerning safety and security.

9.0 REMOVING EMPLOYEES FOR MISCONDUCT OR SECURITY REASONS

The Government may, at its sole discretion (via the Contracting Officer*), direct the Contractor to remove any Contractor employee from DHS facilities for misconduct or security reasons. Removal does not relieve the Contractor of the responsibility to continue providing the services required under the contract. The Contracting Officer will provide the Contractor with a written explanation to support any request to remove an employee.

10.0 PERIOD OF PERFORMANCE

The contract period of performance includes one (1) partial-year base period and, if exercised, four (4) one-year option periods.

Period of performance for the base year will be October 15th (or as soon as the contract is awarded after October 15th) through May 31st of the following year. All option years will be from Oct 1st through May 31st of the following year.

Base/Option Year

Period of Performance

Base Year 01 October 2025 (or as soon as contract is awarded) – 31 May 2026

Option Year 1 01 October 2026 – 31 May 2027

Option Year 2 01 October 2027 – 31 May 2028

Option Year 3 01 October 2028 – 31 May 2029

Option Year 4 01 October 2029 – 31 May 2030

11.0 PLACE OF PERFORMANCE

USCG Sector Lake Michigan 2420 South Lincoln Memorial Dr.

Milwaukee, WI 53207

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12.0 HOURS OF OPERATION

24 hours per day: Snow removal may be required any time of day or night for the duration of the contract. The duration and level of services required for each snow event will vary.

13.0 GOVERNMENT FURNISHED RESOURCES

The Government will not furnish any resources to the Contractor in support of this contract.

14.0 CONTRACTOR FURNISHED PROPERTY

The Contractor shall furnish all facilities, materials, equipment, and services necessary to fulfill the requirements of this contract.

15.0 GOVERNMENT ACCEPTANCE PERIOD

The Onsite Representative will review any deliverables prior to acceptance and provide the contractor with an e-mail that provides documented reasons for non-acceptance. If the deliverable is acceptable, the Onsite Representative will send an e-mail to the Contractor notifying it that the deliverable has been accepted.

The Onsite Representative will have the right to reject or require correction of any deficiencies found in the deliverables that are contrary to the information contained in the Contractor’s accepted proposal. In the event of a rejected deliverable, the Contractor will be notified in writing by the Onsite Representative of the specific reasons for rejection. The Contractor may have an opportunity to correct the rejected deliverable and return it per delivery instructions.

The Contractor shall have 10 business days to make corrections and redeliver.