SOW_Silver Flag Giant Voice2.pdf

Statement of Work (SOW)

1. Introduction

This requirement is for a voice capable Giant Voice System (GVS). This system shall have the capability of providing real‐time information to people located within the covered indoor and/or outdoor area(s). The system shall have the capability to provide tones and voice messages to both alert and inform recipients as to the specific reason for the alert and the suggested response to it.

The system shall provide high voice intelligibility to help ensure an appropriate and orderly response.

The contractor is responsible for all administration, labor, and parts (including shipping and freight and equipment) supervision, tools, travel, permits and power.

2. Required Technical Qualifications

2.1. The contractor shall demonstrate full knowledge and understanding of the specifications and requirements for implementation of voice capable GVS by submitting a detailed and comprehensive proposal outlining their methodology, coverage area(s) and detailed product list needed to satisfy this SOW. The equipment provider must have at least 20 years’ experience designing GVS solutions. Any deviation or exception to the SOW must be noted and a full explanation for the alternative must be provided.

2.2. The contractor shall be able to prove previous experience and past performance with other customers and provide references for similar type of GVS. Past performance must include the installation of at least two other sites within the last three years.

2.3. Contractor shall provide factory‐trained personnel to perform system design, manufacturing, testing, and training through the receipt of system certification documentation.

2.4. System must be manufactured and tested in the United States of America.

3. Technical Services Required

3.1. The contractor shall design, obtain and install a customized GVS that shall meet all specific requirements listed in the SOW. The system must be planned out in detail to ensure that safe sound levels are not exceeded as well as providing for adequate coverage of the desired indoor and/or outdoor areas. Acoustic map(s) shall be submitted as part of the initial contractor proposal, with final acoustic map(s) provided upon completion of the site survey. The map(s) must be designed and approved by someone with a minimum of 30 years’ experience with acoustic design.

4. Outdoor Siren Requirements

4.1. Contractor shall provide at least two (2) Control Station (CS) and one (1) Communication

Control Unit (CCU) that will provide two‐way communication capability for system activation, monitoring and control. Each component of the CS shall have a battery or uninterruptible power supply (UPS). Each (CCU) shall use a battery, while other peripherals of the CS such as computer, monitor, etc… shall use a UPS if a backup AC power source is required. The system shall be able to communicate with other portions of the system to monitor the system, test the system, trigger system activations including tones and pre‐recorded messages and also allow for live voice broadcasts over the system. The system shall be self‐monitoring and the system status check shall include, but not be limited to, backup battery or AC power status, cabinet intrusion, outdoor speaker array status, radio communications and other maintenance information in the system. The system shall report success, failure, not verified, normal, abnormal and out‐of‐service displays indicating the status of the system at all times.

4.2. Each CS shall include the following equipment:

4.2.1. Two way encoder/decoder that will transmit and receive Frequency Shift Keying (FSK) signals using a radio, fiber glass omni antenna, antenna cable and antenna polyphasor.

DTMF and two tone sequential protocols are not acceptable as the primary communication patch between control and field units.

4.2.2. Desktop computer station that will include a current generation Windows PC with a 19” flat‐panel monitor, keyboard, mouse, RS232 cable and a minimum of one serial connector.

4.3. The CS software shall include a user friendly interface through both a menu driven and

Graphical User Interface (GUI) and icons to control and monitor the GVS. The CS GUI shall utilize client specific map(s) displaying the covered area(s) and the field units. In the event there is a computer failure, the CCU shall have the ability to operate the GVS independently.

4.4. The CS software shall provide easy adjustment to preset the siren output levels of the system.

This adjustment shall be remotely controlled from the CS. The CS software shall have the ability of providing output level adjustments, per activation, for all the sirens within the GVS or to have the ability to adjust the output level at each location without having to physically visit each location.

4.5. Provide ability to operate in all environments expected at the installation location.

4.6. Provide adaptability of the GVS, with minimal modifications for easy future expansion of the

GVS at installation locations.

4.7. The alternate CS location shall provide complete functional redundancy should the primary CS fail for any reason.

4.8. The CCU will only have voice capability via the base JF‐12 compliant Radio system.

4.9. Provide system zoning capability that allows selective activation of some or all field units, allowing broadcast of both live audio announcements and/or automated or computer centric operations as required without several manual actions required on the part of those operating the CS. Provide the ability for entire areas, zones, or individual buildings as defined by the SOW through the use of digital audio recording and playback technologies.

4.10. The CCU shall be software configurable to allow Three methods of message delivery, first automate the delivery of digital audio messages without any human interface (e.g., having to access the microphone or other devices other than the CS/CCU), second, provide the ability to broadcast live audio messages. Third the system will broadcast live voice audio messages via the base JF‐12 compliant Radio system. The CS shall also have the ability to override automatic activation in the event a malfunction occurs, or to cancel an activated message. This automation shall be easy to perform, with as few as one step needed to initiate a message/announcement/siren/music.

4.11. Provide for at least 130 configurable activation events with the ability to digitally store all prerecorded messages and tones. Must have the ability to establish automatic

"triggering/activation" for some messages based on a set day(s) and time(s) and set test announcements. These events allow the user to program automatic daily, weekly or monthly activations and/or tests; daily, weekly or monthly silent tests, and other regularly scheduled events.

4.12. All messages shall be stored locally in the field units, and be clear and understandable, regardless of the input media through both pre‐recorded digital audio and live audio messages.

The tone and digital messages shall play together without human interface. The system shall also have the flexibility to repeat a selected message a specified number of times.

4.13. The controller shall have the ability to test the field units individually, or totally. A mute test feature shall also be an option, where each system element can be graphically displayed to determine its current status. A low power mode shall be available to test each siren function using amplifiers and speakers at a level below 5 watts. A silent test function shall be provided for the amplifiers and drivers.

4.14. The controllers shall be placed in two separate locations identified during the site survey. The new system, in its entirety, shall be controllable from either location, with the ability to provide more control station locations if the client so desires in the future.

4.15. The vendor shall provide a system secured against spurious or mischievous activation.

Provide the ability to cancel (stop) the activation if inadvertently initiated

4.16. system shall be capable for radio voice transmissions from the base JF‐12 compliant

Radio system

5. Siren Requirements

5.1. The siren equipment shall be a stationary (non‐rotating) electronic siren. The siren equipment requirements shall be standard products from the siren equipment manufacturer. No customization of the siren equipment shall be allowed. Electromechanical or motor‐driven sirens are not acceptable.

5.2. The siren electronics shall contain one or two 1600 watt Class D‐Amplifier(s), controller, battery charger, radio, fiber glass omni antenna, and antenna cable RG8X, antenna polyphasor and intrusion switch. The battery compartment shall hold the batteries and battery cables. In addition, the battery compartment shall be vented and the vents shall be covered with a bug screen.

5.3. The siren electronic cabinet shall have one stainless steel cabinet that will contain both the siren electronics and batteries. Two separate cabinets are not permitted.

5.4. The siren shall provide seven (7) standard tones, and shall also provide all tones and messages requested by the client. The standard tones shall be Steady, Pulsed Steady, Alternate Steady, Wail, Alternate Wail, Pulsed Wail and Westminster Chime. In addition, the contractor shall have the capability to create custom tones.

5.5. The siren shall have the ability to deliver intelligible "live voice" public address announcements and prerecorded digital messaging services.

5.6. The system shall provide prerecorded messages stored at the field unit to support all of the tones and messages identified by client personnel and support additional client specific messages as determined in the future. All messages shall be stored in a digital audio format at each field unit location.

5.7. The outdoor speaker array(s) shall provide output ranging from unidirectional to omni‐ directional in 90 degree increments. The speaker array shall have configurability of 90, 180, 270, 360 degree sound coverage at any point during the lifetime of the speaker array. Speaker array’s that only provide omni‐directional sound patterns (cell or dish type) are unacceptable.

5.8. To accommodate for future changes in population or land use, the modular design for the speaker assembly shall allow for on‐site positioning/repositioning of speakers to eliminate sound in a designated direction and/or increase output in given direction from 400 watts to 800 watts.

5.9. The siren shall provide constant and complete alarm tone and intelligible voice notification performance. In addition, the siren shall minimize echoes or the perception of an echo while providing the capability to simultaneously hear announcements. Based on the above requirements the siren’s speaker array shall be lower than 2000 watts of power. Any speaker array that produces more than 2000 watts is unacceptable.

5.10. The speaker assembly shall be designed allowing the speakers to be pointed parallel with the ground surface and to allow a downward tilt to control sound coverage. The speaker’s downward tilt shall be configured for up to all four of the 90‐degree sound pattern directions.

The speaker tilt in one direction is limited to 400 Watts of audio power. Speaker arrays that cannot provide a downward tilt (cell or dish type) are unacceptable.

5.11. All radio FSK communications shall be accomplished using Frequency Shift Keying (FSK) encoded data with security code to prevent unauthorized messages or activation. The security code shall include a checksum and rotating security coding. The use of Two‐Tone or DTMF communications for the control unit is not acceptable for security concerns. All radio communications data messages shall contain a time stamp.

5.12. In order to prevent damage to the drivers and premature failure, the siren amplifiers shall be Class‐D pulse width modulated amplifiers. The amplifier drive signal shall use a sine wave, not a square wave, signal for all tones applied to the speakers. The amplifier’s frequency response shall be approximately 250 Hz to 5000 Hz.

5.13. The siren shall have the capability of reducing the local tones and to perform a silent test to evaluate the amplifiers and drivers. A local CANCEL signal shall be available to immediately halt an active alarm.

5.14. The siren shall provide status messages to the control station. The siren will provide status change indications such as door open (intrusion), charger, amplifier, and battery voltage low. These status messages shall be reported immediately when the siren condition occurs.

5.15. Each siren, during standby mode or when activating, shall operate on a 24VDC battery system. The siren electronics and radio in standby mode shall operate from the batteries that are being charged from the battery charger. Each siren shall include a built‐in temperature compensated switch mode battery charger and solar panel that will keep the battery system at full charge during standby operation. The siren shall use sealed maintenance free 12VDC, 100

AH batteries.

5.16. The internal circuitry of the siren shall include a high performance microprocessor with

RAM, Flash memory, real time clock, automatic gain control circuit, dip switches to easily set the siren address and logic power supplies. In addition, the siren integrated controller and Class

D Amplifier shall be incorporated in one printed circuit board design. All printed circuit boards shall be conformal‐coated, preventing damage from harsh environments. All cables installed inside the siren cabinet shall be labeled using white wire markers.

5.17. The system shall provide some means of warning people in the immediate area impending siren activation, before full siren dB output is achieved to allow people in the immediate area to depart the area or protect hearing.

5.18. These activations shall not produce unsafe or environmentally unfriendly output levels when the system is activated nor should it violate or produce excessive or obtrusive noise to the surrounding communities that are in close proximity.

5.19. The contractor shall install new concrete direct burial poles, solar panel power.

5.20. Each pole will be covered with 24 inch cone to prevent bird nesting (see attached drawing)

5.21. Each pole and antenna will provide lighting protection and meet current wind load requirements.

6. Maintenance

6.1 After the warranty period the contractor shall provide annual on‐site preventative maintenance program for 5 years. The program will include but not limited to inspection of all components for proper operation.

6.1. The contractor report any issues or problem to the DET 1 823 RHS representative.

6.2. After the warranty period the contractor shall provide technical telephone support and on‐site emergency support

7. Other Requirements

7.1. The system shall operate on Narrowband frequencies that are changeable.

7.2. All outside items installed shall be completely weatherproof following common installation practices and industry codes.