SOW_Shredding FY24_Document Service.pdf

STATEMENT OF WORK

On-site Shredding and Recyclable Cardboard Removal

DESCRIPTION OF SERVICES

Contractor will provide an on-site shredding service to the Headquarters Building of the Ohio National Guard (Beightler Armory) and Rickenbacker Air National Guard Base (RANGB). Materials could be sensitive but unclassified, and therefore must be shredded before removal from the facility. Contractor will not be exposed to any classified material. Contractor will also be responsible for the removal of recyclable cardboard materials.

BASIC SERVCES

Collection The Contractor will provide 14 receptacles, 25 consoles, 1 cart for distribution throughout the

National Guard Headquarters Building (Beightler Armory) located at 2825 W Dublin Granville Road for cardboard pickup and recycling. Contractor will provide 10 consoles, 5 96-gallon receptacles for bulk shredding per pound at Rickenbacker Air National Guard base (RANGB) located at 7750 South Access Road, Box/Bin locations:

Bldg 846 - 1 CONSOLE - FMS-18, in garage next to computers

Bldg 920 - 2 CONSOLES & 2 96-RECEPS - 1-137th AVN – outside room 114, in hallway & RM 130 1st hall on left

Bldg 943 - 1 CONSOLE - in hallway

Bldg 930 - 1 CONSOLE & 1 96-RECEP – 147th RTI – S1 (supply room)

Bldg 931 - 1 CONSOLE – 437th MP - room 216 upstairs, no elevator

Bldg 918 - 1 CONSOLE - AASF #2 – room 145, library

Bldg 933 - 1 CONSOLE – 2-19th SF – main hallway

Bldg 946 - 1 CONSOLE & 1 96-RECEPS – 52nd CST – main hallway

Bldg 945 - 1 CONSOLE - 122nd Band – room 111

. Whatever bins are provided by the Contractor must be lockable and capable of securely containing sensitive but unclassified information. Keys to these secure bins will ONLY be maintained by the Contractor and by a representative designated by the customer and will not be distributed to any other entity nor personal. The disposal bins will be used to receive paper products (copier paper, envelopes, glossy paper, carbonless paper, etc.) that may be stapled or bounded. The Contractor will collect materials from the pre- positioned bins on a set schedule, but not less than bi-weekly. Price list for receptables and consoles will need to be provided for cardboard pickup and recycling. Bulk shredding price per pound will need to be provided.

Shredding Once materials are collected, they will be shredded On-site. Contractor will have the capability to shred the contents of all receptacles filled to maximum capacity not less than bi-weekly. The Contractor can satisfy this requirement in a single visit or multiple visits as long as the bi-weekly requirement is met. The Contractor's operations will be self-sufficient and will not rely on any equipment or utility access to be provided by the Customer. All materials will be shredded on site: no intact documents or personally identifiable information will be removed from the location. The Contractor will not be responsible nor be permitted to shred Classified Information of any kind.

Contractor will also include a yearly visit to a Federal Records Holding site located at USPFO

Warehouse, Building 5 on Defense Supply Center-Columbus (DSCC). This visit will be in addition to the weekly/bi-weekly schedule and will not disrupt collection or shredding service at the Headquarters or Rickenbacker facility. The purpose of the annual visit is to properly destroy expiring Federal Records.

These records will be shredded on site at the USPFO Warehouse and cannot be removed from the facility. Again, the Contractor's operations will be self-sufficient and will not rely on any equipment or utility access to be provided by the Customer. Price list for receptables and consoles will need to be provided for cardboard pickup and recycling. Bulk shredding price per pound will need to be provided.

Cardboard Recycling

Contractor will be responsible for removal of recyclable cardboard from a designated area within Beightler and RANGB buildings. The customer does not possess crushing, compressing or banding capabilities, so the Contractor will be prepared to remove cardboard that is only in a broken-down state.

Billing

Contractor must be able to submit all invoices to the customer using Wide Area Workflow.

Contractor will submit invoices for each site visit. Contractor will submit a separate invoice for the annual visit to the Federal Records Holding facility.