SOW-Sector NC-Sewage Plant Inspection 2023 (1).doc

UNITED STATES COAST GUARD SECTOR NORTH CAROLINA

STATEMENT OF WORK:

SFO Fort Macon: Sewage Plant Operation, Inspection, and Monitoring.

SFO Fort Macon: Annual Grease Trap Pumping and Cleaning.

Station Hobucken: Grease Trap Product Removal.

Station Emerald Isle: Septic System Inspection, Monitoring, Pumping, and Cleaning.

Station Emerald Isle: Grease Trap Product Removal.

1.1.1 General Requirements: The contractor shall provide all labor materials, and equipment required to operate and inspect Type VI wastewater plant and to pump and service the grease trap annually at U.S.C.G. Sector Field Office, 2301 E. Fort Macon Rd, Atlantic Beach, NC 28512. All work shall be conducted in accordance with the contract and all applicable Federal, State, and Local laws, regulation, codes, and/or directives. The contracted operator shall prepare and provide required monitoring reports as specified. Additionally, provided under this requirement is the service to inspect and pump out the septic system at Station Emerald Isle also, to provide a 55-gallon plastic container at both Stations Emerald Isle and Station Hobucken for their used cooking oils/grease.

This service contract shall consist of one Base year and 4 Option Years.

Base year October 1 2023-September 30 2024.

Option year 2 October 1 2024-September 30 2025.

Option year 3 October 1 2025-September 2026.

Option year 4 October 1 2026-September 2027.

1.2 Description of Facility:

1.2.1 SFO Fort Macon Sewage Treatment Plant is a Grade III “Dual Path” extended aeration process with advance nutrient removal capabilities. This treatment plant perates on an extended aeration principal using microscopic organisms in the presence and absence of oxygen to break down and remove organic and nutrient compounds present in the raw influent sewage. This influent sewage is collected and delivered by way of three on site Duplex Sewage Lift Stations. This treatment plant consist of three 10,000 gallon Equalization Basins with NaOH (Caustic Soda) storage and injection. Two 10,000 gallon Extended Aeration Basins, two 5,000 gallon continuous mix Anoxic Basins with MeOH (Methanol) storage and injection. Two 3,500 gallon Hopper Clarification Units, two 5,000 gallon Aerobic Sludge Digestion Basins, two Fixed Media Tertiary Filtration Units, one 500 gallon dry tablet Chlorination Contact Chamber, one duplex Effluent Dosing Tank, and two LPP systems which consist of pressure manifold supplying 9 laterals incorporating 5/32” holes on five foot centers. Inspection/ flush ports are available at each end.

1.3 Contractor Qualifications:

1.3.1 The contractor shall provide a state certified Wastewater Treatment Plant Operator equal to or greater than the level of this system as well as a Back-up Certified Operator licensed to at least on grade less than level of this type VI system, (Minimum ORC Licenses are: Grade III wastewater certification, Subsurface Operators Certification as well as Grade III Collection).

1.3.2 Contractor shall submit a photocopy of ORC required certifications to the contracting officer.

1.4 Reports and Monitoring of Wastewater Treatment:

1.4.1 The following parameters will be monitored and reported to the Carteret County Department of Environmental Health.

Flow

CBOD-5

NH3

TSS

PH

TKN

(Total Nitrogen is the sum of TKN + NO3 + NO2N)

*A North Carolina State certified lab must analyze monitoring data

1.4.2 As an indicator of proper operation and maintenance, this facility shall produce an effluent quality in compliance with the following limitations.

Flow

CBOD-5 (5 day, 20C)

TKN

TSS

Total Nitrogen

Fecal Coliform

1.4.3 Monthly average shall be the arithmetic mean of tall samples collected during the reporting period. Daily maximum shall be the maximum value of all samples collected during the reporting period.

1.4.4 Two copies of all monitoring data signed by the USCG and ORC shall be submitted on or before the last day of the month following each quarter to the Carteret County Department of Environmental Health.

Carteret County Health Department

Environmental Health Division

3820 Bridges Street, Suite A

Morehead City, North Carolina 28557

1.4.5 All lab analysis costs for operation of the wastewater system shall be paid by the contractor.

1.4.6 All facility maintenance cost incurred for operation of the wastewater system and replacement parts not under warranty shall be paid by the U.S.C.G.

1.5 Sewage Plant Operation, Preventive Maintenance and inspection Schedule shall be on a Monday thru Friday schedule regardless of time between normal business hours, 0800-1600 daily, unless an emergency arises.

Note: Daily operational maintenance activities to insure proper operations of this facility. It is the ORC responsibility to conduct his or her activities to protect and insure optimum efficiency/performance of this facility. The following is only a guideline of what these activities could be.

Collection System

1.) Regular visual and physical inspection of the collection system and lift station integrity to prevent and avoid inflow or infiltration that could contribute to plant flow.

2.) Visual inspection of the three lift pumping stations wet wells to check level control fouling, floatable build-up, structural decay, and or piping leaks.

3.) Manually operate each pump and test the high-level audible/visual alarm.

4.) Ensures the Lift station and supporting control panels are properly secured and labeled with emergency contact information including name and phone number.

Sewage Treatment Facility

1.) Visual and odor assessment that will lend aid to evaluating plant performance. This will include confirming proper tank levels in accordance with each step of the treatment process. Inspect tanks seams for leaks, or potential leaks.

2.) Inspection, cleaning, and proper disposal of any debris collected on the influent bar screen.

3.) Thorough wash down of each of the processes to dislodge debris collected to walls, weirs, skimmer, and pipes. Collected debris shall be removed and properly disposed of.

4.) Sludge blanket levels in the system Clarifier inspection associated with sludge return rates to insure proper flow rates and levels.

5.) RAS return rate and anoxic tank mixing inspection to confirm process circulation.

6.) Tertiary filtration inspection and occasional manual backwash to confirm process functionality. Remove any algae or debris that collects in this area.

7.) Effluent Disinfection tank. Add C12 tablets as needed to insure compliance and visually inspect level controls.

8.) Waste Biomass to digesters as need to maintain proper mix liquor levels in the plants aeration basins. Have digester sludge hauled as need by approved hauler.

LPP System

1.) Visual inspection to determine if effluent dosing is stimulating surface vegetation growth.

Quarterly:

1.) High pressure was, flush, or jet of LPP lines of all collected suspended solids and set pressure head to 1 foot.

2.) Clean lift station level floats of all debris that could interfere with proper operation.

Annually:

1.) Flow meter calibration

2.) U.S.C.G Station Grease Traps pumped out, washed, and disposed of offsite IAW. any/all applicable Federal, State, and/or Local Regulations..

3.) Tertiary filter maintenance and media replacement as needed.

4.) The contractor shall schedule, notify, and fund the cost associated in this contract of the annual treatment plant inspections at SFO Fort Macon and CG Station Emerald Isle. Contact Carteret County Health Department at 3820 Bridges St., Morehead City, NC. 28557. Phone number: 252-728-8499 for scheduling.

2.1 The contractor shall provide all labor, materials, and equipment necessary to provide environmental services as per 2.1.1 and 2.1.2 located at USCG Station Emerald Isle, 11101 Tarrell Horne III Way. Emerald Isle, NC 28594.

2.1.1 Monthly: The contractor shall provide all labor, materials, and equipment necessary to inspect the unit’s septic system and drain field for proper operation. Provide written report of findings to the Station EPO, 252-354-2462.

2.1.2 Annually: The contractor shall provide all labor, materials, and equipment necessary to pump out and inspect the septic holding tank located at USCG Station Emerald Isle, 11101 Tarrell Horne III Way. Emerald Isle, NC 28594. Report any deficiencies found to Station EPO, 252-354-2462.

2.1.3 As needed: Remove and dispose of the cooking oil/grease contained in the 55- gallon container offsite three times annually at Station Emerald Isle IAW. any/all applicable Federal, State, and/or Local Regulations 3.1 The contractor shall provide all labor, materials, and equipment necessary to provide environmental services as per 3.1.1 located at USCG Station Hobucken, 196 Hwy 33 West. Hobucken, NC 28537. This will consist of removal and dispose of the cooking oil/grease contained in the 55-gallon container offsite IAW. any/all applicable Federal, State, and/or Local Regulations. Services of removal of cooking oil/grease three times annually.

3.1.1 As needed: Remove and dispose of the cooking oil/grease contained in the 55-gallon container offsite IAW. any/all applicable Federal, State, and/or Local Regulations.

4.

SITE VISIT: All bidders are strongly encouraged to visit the site to verify any/all quantities before submitting bids. Interested parties shall make arrangements for a site visit with:

4.1 SFO Fort Macon, DCCS FAC/ENG 252-240-8487.

4.2 Station Emerald Isle, EPO 252-354-2462.

4.3 Station Hobucken, EPO 252-745-3131.

5.

DESIGNATED CONTRACTING OFFICER’S QA EVALUATOR (QAE) REPRESENTATIVE: The designated contracting officer’s QAE representative and Point of Contact for this project is DCCS Facilities Supervisor. Inquiries concerning any phase of the specification before or after award shall be made to the QAE.

6.

CONDITIONS AFFECTING THE WORK: The Offeror should visit the site and take such other steps as may be reasonably necessary to ascertain the nature and location of the work, the general and local conditions which can affect the cost of the work thereof. Failure to do so will not relieve bidders from responsibility for estimating properly the difficulty or cost of successfully performing the work. The government will assume no responsibility for any understanding or misrepresentations concerning conditions made by any of its officers or agents prior to the execution of the contract, unless included in the request for quotes, the specification or related documents.

7.

AFTER AWARD OF THE CONTRACT: The contractor must immediately notify the contracting officer’s QAE representative of his intended start date. The work shall be done in accordance with the specification.

8.

ORAL MODIFICATION: No oral statement of any person, other than the contracting officer (KO) shall in any manner or degree, modify or otherwise affect the terms of this contract.

9.

WORKMANSHIP: All work shall be accomplished with the best standard practices, and by workmen thoroughly experienced in the required trades. The work shall be supervised by experienced personnel and shall be satisfactory to the Contracting Officer.

10.

PERMITS: The contractor shall without additional expense to the government, obtain all appointments, licenses, and permits required for the prosecution of the work. The contractor shall comply with all applicable federal, state and local laws.

11.

CLEAN UP: All trash and debris shall be removed from the site daily. The job site shall be left in a clean and neat manner.

12.

WORK OUTSIDE REGULAR HOURS: If the contractor desires to carry on work on Saturday, Sunday, holidays or outside the unit’s regular hours (0800-1600), he/she must submit their request in writing to the Contracting Officer’s QAE Representative for approval consideration. The contractor shall allow ample time to enable satisfactory arrangements to be made by the government for inspecting the work in progress.

13.

UPON COMPLETION OF WORK: Contact the Contracting Officer’s QAE Representative to arrange for inspection/acceptance of work.

14.

IDENTIFICATION OF CONTRACTOR PERSONNEL AND VEHICLES: The contractor shall provide a detailed list of all employees to the QAE Representative five (5) days prior to commencing work. The employee list shall contain the employee’s full name, date and place of birth, current address and driver’s license number. The SFO Fort Macon Officer of the Day (OOD) will be given a copy of the employee list and a pass will be issued for entry. Each contractor provided vehicle or towed trailer shall show the contractor’s name so that it is clearly visible on the vehicle. A valid state license plate and safety inspection sticker is required. All vehicles operated on government property shall be maintained in a good state of repair.

15.

SAFETY REQUIREMENTS:

1. Responsibilities:

a. All contractors working on SFO Fort Macon shall abide by all federal safety regulations as published by the Occupational Health and Safety Administration, 29 CFR 1910 (series) and 29 CFR 1926 (series). Contractor written safety programs shall be reviewed by the Base Safety Officer prior to starting work.

b. Written notification must be provided to SFO Fort Macon Safety Officer, DCCS Facilities Supervisor Billet, in their capacity as Fire Marshal of any activity that could potentially cause fire or explosion or that change or reduces the capability of fighting a fire or explosion. Some examples of qualifying activities are: a fire hydrant or fire suppression system that must be taken out of service for any reason, electrical work that affects fire alarm systems, introduction of hazardous or flammable material onto the unit, and blocking of any egress routes or emergency vehicle routes. Inclusion of this information in the contract constitutes written notification as long as the outsource review sheet is signed by Base Safety Officer.

c. Copies of the following must be provided to the Base Safety Officer prior to starting work in affected areas: Confined Space Entry Permits, Hot Work Chits, and Dig Chits. Confined space clearance must be conducted by a certified marine chemist and permit required spaces will have a copy of the permit posted on site during work. Hot work will only be conducted with permission and a fire watch must be posted during work. A facility dig chit is required in addition to a Miss Utility dig chit.

d. Lock Out/Tag Out requires notification and coordination with facilities and will not be conducted by a contractor on SFO Fort Macon property. A Facilities Division representative is required for all contractor Lock Out/Tag Out needs.

2. Rights:

a. Every employee working on SFO Fort Macon has the right to a safe and healthy work place. The contractor has the responsibility and right to stop unsafe work. QAE’s and the Safety Officer may also institute a work stoppage relating to unsafe practices or immediate danger to life and health situations.

16.

ENVIRONMENTAL PROTECTION REQUIREMENTS:

a. All contractors working on SFO Fort Macon shall abide by all federal environmental regulations as published by the Environmental Protection Agency, 40 CFR (series). Contractor written environmental management and pollution prevention programs shall be reviewed by the Environmental Protection Specialist, Mr. Todd Ogle, prior to starting work and must be in accordance with the Unit Environmental Guide.

b. Written notification must be provided to the Environmental Protection Specialist of any activity that could potentially cause a permit violation on SFO Fort Macon. Some examples of qualifying activities are: any activity that could result in a spill or discharge into a waterway or introducing a hazardous material into the environment.

c. Copies of the following must be provided to the Environmental Protection Specialist prior to starting work in affected areas: Material Safety Data Sheets, permits, and notices of intent.

d. Hazardous materials used by a contractor are required to be disposed of by that contractor. Disposal must be in accordance with federal, state, and local guidelines.