SOW_SEC_SD_Aircrew_Duty_Berthing_Renovations.pdf

SOW FOR SECTOR SAN DIEGO:

AIRCREW DUTY BERTHING

RENOVATIONS

1.0 GENERAL

1.1 Scope of Work

The contractor shall provide all personnel, equipment, supplies, transportation, tools, materials, and supervision necessary to perform complete renovations of the

Aircrew Duty Berthing Room in Building D at Sector San Diego.

1.2 Place of Performance

USCG Sector San Diego: 2170 N. Harbor Drive, San Diego, California 92101

2.0 SPECIFIC REQUIREMENTS/TASKS

2.1 Itemized List of Work

The table below specifies both the removal/demolition scope and the new installations to be executed within the Aircrew Duty Berthing Room:

Phase / Category

Task Type Itemized Description Location / Quantity

Lighting Renovation

Demolition Remove and properly dispose of all existing light fixtures.

6 Sleeping Rooms, 1 Central Hallway, 1 Bathroom

Lighting Renovation

Installation Replace previous light fixtures with new LED fixtures (fully dimmable, selectable red-light mode).

6 Sleeping Rooms, 1 Hallway, 1 Bathroom

Lighting Renovation

Electrical Install required switches, controls, wiring modifications, and associated hardware.

All designated spaces

Lighting Renovation

Finishing Repair and finish any wall or ceiling surfaces disturbed during installation.

All designated spaces

Lighting Renovation

Verification Verify proper operation of white-light, dimming, and red-light functions.

All designated spaces

Bathroom Renovation

Demolition Remove toilet, sink/vanity, mirror, shower pan, tile flooring, and vinyl splash guards.

Bathroom

Bathroom Renovation

Installation Furnish and install new commercial-grade toilet, sink/vanity (with enclosed under-sink storage), mirror, shower pan, new low-maintenance sheet vinyl flooring

Bathroom

Bathroom Renovation

Finishing Repair and refinish wall surfaces where splash guards were removed; seal and waterproof all surfaces.

Bathroom

Bathroom Renovation

Verification Ensure all plumbing fixtures are operational and free of leaks.

Bathroom

Flooring Installation

Demolition Remove existing carpet throughout crew berthing spaces.

~590 sq ft

Flooring Installation

Installation Install Luxury Vinyl Plank (LVP) flooring material.

~590 sq ft

Flooring Installation

Finishing Install new baseboards and trim as required.

Throughout berthing spaces

Interior Painting

Finishing Prepare and paint interior walls and trim.

6 Sleeping Rooms, Common Passageway

Ensure that all new fixtures are properly connected to existing water, sewage, and electrical systems, adhering to local and federal building codes.

2.2 Demolition & Hazardous Material Handling

• CRITICAL ASBESTOS SAFETY NOTE:

No asbestos was detected in the Berthing Room in Building D (AESS Job No.

26-092).

• LEAD SAFETY NOTE: AL ASBESTOS SAFETY NOTE:

Lead was detected at a very low concentration of <0.00146% by weight for the NW floor, <0.0039% by weight for the NW wall, and <0.00349% by weight for the N wall of the Berthing Room in Building D (AESS Job No. 26-

092). While these concentrations are well below the EPA/HUD threshold for

Lead-Based Paint (LBP) of 0.5% (5,000 ppm), any detectable level of lead triggers Cal/OSHA Lead in Construction Standard (8 CCR § 1532.1) compliance.

Final Clean-up & Waste Characterization

Maintain clean containment zones daily. Upon completion, perform a final detailed cleanup of all work areas.

• Surface Protection: The contractor shall protect all adjacent surfaces, hallways, pathways, and building furniture during all prep, painting, and construction phases.

• Debris Removal: The contractor shall remove all construction debris, empty paint cans, masking materials, and surplus tools from the site immediately upon project completion.

• Paint & Splatter Prevention: The contractor shall leave the final work area professionally cleaned and completely free of grout haze, dust, adhesive spills, or paint drips, runs, splatters, and residue.

• LEAD DEBRIS NOTE: Debris and waste generated from the removal of the lead-containing material must be evaluated for appropriate disposal classification (such as Toxicity Characteristic Leaching Procedure (TCLP) or

Total Threshold Limit Concentration (TTLC) waste characterization) prior to disposal, consistent with California hazardous waste regulations. All waste must be legally disposed of off-site. Government dumpsters shall not be used.

2.3 Unexpected Hazardous Materials Protocol

If, during the performance of work under this contract, the contractor encounters any previously unidentified material that is suspected to be hazardous (including, but not limited to, lead, asbestos, heavy metals, or toxic chemical residue) outside of the areas already documented in the provided survey report (AESS Job No. 26-092), the contractor shall:

1. Immediately halt work in the affected area and secure the immediate vicinity to prevent personnel exposure or disturbance of the suspect material.

2. Implement appropriate local controls to isolate the area.

3. Notify the Unit Point of Contact (POC) and the Contracting Officer (KO) verbally within four (4) hours, followed by written notification within twenty-four (24) hours.

4. Do not resume work in the affected area until the material has been formally tested, characterized, and certified safe, or until proper abatement is completed and the Contracting Officer issues written authorization to proceed.

3.0 CONTRACTOR PERSONNEL

3.1 Qualifications

All plumbing, electrical, tile-setting, and mechanical work must be performed by licensed, qualified professionals in accordance with California state and local codes.

3.2 Base Access

Contractor personnel must comply with all USCG Sector San Diego security requirements and maintain a professional demeanor. All personnel must have a

REAL ID Act compliant form of identification to enter the facility. Vehicles must have valid registration and insurance, and vehicle operators must have a valid driver license.

3.3 Safety Requirements

The contractor shall strictly adhere to all applicable safety standards, including:

• Implementation of proper active mechanical ventilation to safeguard both workers and station personnel.

• Full compliance with federal and state OSHA regulations.

• Mandatory and correct use of task-specific Personal Protective Equipment

(PPE), including but not limited to respiratory protection, safety goggles, gloves, and protective suits.

3.4 Contractor Responsibilities

The contractor shall:

• Provide valid proof of business insurance (general liability, workers' compensation) and all applicable professional and trade licenses to the

Contracting Officer prior to contract award.

• Mobilize all necessary equipment, supplies, and personnel to the work site to safely execute the bathroom remodeling project.

• Ensure all on-site workers are fully certified, trained, and qualified for the specific tasks they are assigned.

• Communicate regularly with the designated Project Manager (PM) regarding project milestones, timeline progression, and any issues or field changes.

4.0 PERIOD OF PERFORMANCE

The period of performance shall be 60 days from the date of the Notice to Proceed

(NTP).

5.0 HOURS OF OPERATION / SCHEDULE

The contractor shall perform all work during normal Sector business hours (0800 to

1700, Monday through Friday, excluding Federal Holidays) unless authorized by the

Contracting Officer. Any disruption to water, power, or gas must be coordinated with the Facility Manager at least 72 hours in advance.

6.0 GOVERNMENT FURNISHED RESOURCES

Contractor will provide all materials to furnish and complete all necessary work required to perform this SOW. The government will provide electricity, parking, and laydown area as available from the unit.

7.0 GOVERNMENT ACCEPTANCE PERIOD

Upon completion, the Government and Contractor will conduct a joint walkthrough to inspect, and test installed fixtures, flooring, and tiles to verify compliance with project specifications and quality standards. The Government will have five (5) business days to inspect the space and issue a “Punch List.” Final acceptance occurs when the KO confirms all punch list items are resolved.

8.0 INVOICING

In conjunction with the subject award, proper invoices will be submitted through the Invoice Processing Platform (IPP) website (www.ipp.gov). IPP is a secure web-based electronic invoicing system provided by the U.S. Department of the Treasury’s

Bureau of the Fiscal Service in partnership with the Federal Reserve Bank of St.

Louis (FRSTL).

IPP is available at no cost to any commercial vendor or independent contractor doing business with a participating government agency.

http://www.ipp.gov/

Actions to Take:

• If you are already enrolled in IPP: If your company is already registered to use IPP, you will not be required to re-register and you do not need to contact IPP.

• If you are NOT already enrolled in IPP: The point of contact you provided in your SAM.gov registration will receive two emails from ipp.noreply@mail.eroc.twai.gov:

1. The first email will have the IPP Logon ID and a link to the IPP application.

2. A second email, sent within 24 hours of the first, contains a temporary password.

Once registered, your company may submit invoices electronically, receive email notifications when requests are paid, view payment history, and access remittance downloads.

• Support & Training: Vendor training materials, including a first-time login tutorial, are available on the IPP website (www.ipp.gov).

• Toll-free number: 866-973-3131

• Email address: IPPCustomerSupport@fiscal.treasury.gov

• Hours of operation: Monday through Friday (excluding bank holidays) from 8:00 am - 6:00 pm ET

9.0 ADDITIONAL NOTES

• Written Scope Changes: Any changes, alterations, additions, or deductions to this Scope of Work must be formally approved in writing by the Contracting

Officer (KO) and the Project Manager (PM) through official contract modification.

• Disruption Minimization: The contractor shall coordinate all utility disruptions, dust-heavy work, or loud operations with the Facility Manager in advance, and make every concerted effort to ensure minimal disruption to the building occupants, active-duty personnel, and daily emergency response operations of USCG Sector San Diego.

mailto:ipp.noreply@mail.eroc.twai.gov http://www.ipp.gov/ mailto:IPPCustomerSupport@fiscal.treasury.gov