SOW Scope Lease.docx

PERFORMANCE WORK STATEMENT

Endoscopic Scope Lease Agreement for the Tulsa Health Care Center

1. GENERAL: This is a non-personal equipment lease and service agreement contract to provide Endoscopic scopes and accompanying equipment to the Tulsa Health Care Center, Tulsa, OK.

1.1 Description of Services/Introduction: The Contractor shall provide all equipment, supplies, and other items as defined in this Performance Work Statement (“PWS”). The Contractor shall perform to the standards in this PWS.

1.2 Background: The Tulsa Health Care Center provides a variety of endoscopic services that that are in house provided services. The Tulsa Health Care Center Endoscopy Department requires these scopes to perform quality surgical and endoscopic care on a routine basis. Therefore, an equipment lease agreement is required to provide surgical and endoscopic scope equipment and other appliances.

1.3 Objectives: These are the primary objectives:

a. Obtain the best quality surgical and endoscopic scope equipment available to provide the veterans being served by the VA with the best quality of care in all procedures.

b. Obtain the best quality surgical and endoscopic scope equipment from the Contractor to fulfill the requirements of the VA; and

c. Obtain these services from a high-quality vendor with most up to date surgical and endoscopic scope equipment.

These objectives fulfill the objectives of the Eastern Oklahoma VA Health Care System Medicine Department by providing the highest-quality care in the most efficient manner, with convenient and timely responses to the needs of our veteran patients.

1.4 Scope: The Contractor shall provide equipment, supplies, and other items as defined below:

a. Equipment:

Description Qty

CV-190 : CV-190 EVIS 3

EXERA III VIDEO

PROCESSOR

CV-SDI-10 : CV-SDI- 3

10 HD Video cable for

CV-190 10'

CV-SDI-25 : CV-SDI- 3

25 HD Video cable for

CV-190 25'

CV-SDI-3 : CV-SDI-3 3

HD CBL 190 3ft

MATROX VIO HD

MAJ-1916 : MAJ-1916 3

CV-190 INTERFACE

CONVERT DEVICE

MAJ-1918 : MAJ-1918 3

REMOTE CABLE

PERIPH DEVICE 1.8M

CLV-190 : CLV-190 3

EVIS EXERA III

LIGHT SOURCE

OFP-2 : OFP-2 3

FLUSHING PUMP

CF-HQ190L : CF- 8

HQ190L EVIS EXERA

III HD

COLONOSCOPE

GIF-HQ190 : GIF- 4

HQ190 EVIS EXERA

III HDTV DF NBI

OEP-5 : OEP-5 HD 3

OLYMPUS PRINTER

UCR : UCR 3

ENDOSCOPIC CO2

REGULATION UNIT

IS20320 : IS20320 32 6

Inch NDS ULTRA TruColor

PCF-HQ190L : SLIM 1

COLONOSCOPE W/

DUAL FOCUS NBI

b. Service Agreement:

Model Product Category

The above is a complete itemized list of equipment and equipment service needed.

1.5 Period of Performance: The period of performance shall be for one (1) Base Year and four (4) option years once equipment is installed.

1.7 General Information

1.7.1 Quality Assurance: The government shall evaluate the Contractor’s performance under this contract in accordance with the Government’s Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government will do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.7.2 Federal Holidays:

And any other day declared by executive order of the President of the United States.

1.7.3 Hours of Operation: The Contractor is responsible for conducting business, between the hours of 8:00 a.m. to 4:30 p.m., Central Time, Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government-directed facility closings. The Contractor shall at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS, when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.7.4 Place of Performance: The equipment to be used under this contract shall be used at the Tulsa Health Care Center Tulsa Health Care Center, 8921 S. Mingo, Tulsa, OK 74133

1.7.5 Type of Contract: The government will award a firm fixed-price contract. This contract will be for a Base Year plus 4 one-year option periods, at the sole discretion of the Government.

1.7.6 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Part 42.5. The Contracting Officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the Contracting Officer will apprise the Contractor of how the government views the Contractor's performance and the Contractor shall apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.7.7 Contracting Officer Representative (COR): The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, specifications; and monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies. A letter of designation issued to the COR, a copy of which will be sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms or conditions of the awarded contract.

1.7.8 Contracting Officer: The Contractor is advised that only the VA Contracting Officer, or his/her designee, or NCO 19, acting within the scope of his/her duties and responsibilities and, after advice and consultation from the COR, has the authority to make changes to the contract which affect: 1) contract prices; 2) quality of products; 3) quantity of products; or 4) delivery terms and conditions.

1.7.9 Delivery: As soon as possible to the warehouse at Tulsa Health Care Center, 8921 S. Mingo, Tulsa, OK 74133. Activation date was June 1, 2021

1.7.9 Security Responsibilities and Business Associates Agreement.

a. If the Contractor has access to printed and/or electronic files containing sensitive information in the performance of official duties, or inadvertently comes in contact with any such information, all information or data must be protected under the provision of the Privacy Act of 1974 and other applicable laws and regulations. The Contractor shall be responsible for: 1) protecting the information from unauthorized release, from loss, alteration or unauthorized deletion; and 2) following applicable regulations and instructions regarding access to computerized files, release of access codes, etc., as set out in VA Policy Memorandums.

Performance Requirements Summary

The Contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success. Failure to comply with the requirements of this Performance Work Statement and the Performance Objectives shown below may result in termination of the contract at the sole discretion of the Government per the Federal Acquisition Regulations and Federal Law.

Performance Objective

Method of Surveillance

PRS # 1.

The Contractor shall provide the highest quality surgical and endoscopic scope equipment equal to or better than other similar vendors.

The Contractor provides surgical and endoscopic scope equipment and conforms to the order specifications of the VA Surgical and Medicine Services.

PRS # 2

The Contractor shall comply with the pickup and delivery criteria contained within paragraph 1.5 of the Performance Work Statement.