STATEMENT OF WORK

FOR A TURN-KEY INSTALLATION OF A SANDING BOOTH

1.0 BACKGROUND:

A new Sanding Booth will provide Tobyhanna Army Depot (TYAD) capability to repair dents, holes, cracks, etc. in composite materials by applying epoxies and glazing compounds, and by performing wet lay-ups using carbon fiber, fiberglass and Kevlar. The Sanding Booth will handle composite material repairs for the depot workload, including radar antennas, radomes, High Mobility Multipurpose Wheeled Vehicle (HMMWV) hoods, transport cases and other similar components. Epoxies and glazing compounds will be applied while wearing proper personal protective equipment, including coveralls, safety goggles and respirators with organic vapor cartridges. The decibel (dBA) sound level of power sanding using a rotary grinder with vacuum attachment is 90-95 dB within the sanding booth enclosure. The desired location of the new booth is Building 30. A diagram of the proposed booth configuration is included under Attachment 1. A dust sample from an existing TYAD sanding booth used for fiberglass sanding and repair was tested at EMSL Analytical, Cinnaminson, NJ for explosivity. The dust sample was determined to be ‘explosible’ in dust form. The explosion severity result (Kst) is 159 +/- 12%, which is considered Dust Explosion Class St 1, Weak Explosion. The report from the dust explosivity test is included under Attachment 2. Fiberglass repair work performed in the booth involves flammable glues or resins in large volumes; volatile organic compounds (VOCs) are a concern.

2.0 General Scope

2.1 This Statement of Work (SOW) is for the turn-key design, engineering, supply, delivery, installation, assembly, set-up and training for a crossdraft-style sanding booth in an existing building at the Tobyhanna Army Depot (TYAD), Tobyhanna, PA 18466. The Contractor shall supply all materials, supplies, freight, delivery, tools, equipment, consumables, labor, and supervision for the turn-key design, supply, delivery, installation, assembly, set-up and training to install a new crossdraft sanding booth in Building 30 at TYAD in Tobyhanna, PA.

2.2 The new booth needs to incorporate the latest technology improvements. The size of the booth shall be a minimum of 39 feet long by 16 feet wide and 14 feet high inside and be able to accommodate up to four (4) workers. The entire system shall include the crossdraft booth, air filtration system (NOT a dust collection system), front bifold door, rear roll-up door, one regular and one double-wide personnel door, interior LED lighting, central vacuum system, both compressed and breathable air connection points, plus all necessary engineering and design; it must include the site preparation work and installation of the new equipment and any auxiliary equipment. Additional accessories/options, such as fire protection system, fall protection and pull-down hose reels, are described in section 3. (Note: The term “sanding booth” and “booth” used throughout this statement of work refers to all the components that make up a useable sanding booth, such as but not limited to the frame, walls and ceiling panels, doors, duct work, fans, filters and hardware to erect/assemble and provide a useable sanding booth. For brevity, the sanding booth with filters, and fire protection, etc. will be identified as SYSTEM within the remainder of this SOW. When referencing components of the system, the components will be identified individually.

2.3 SITE VISIT: Interested sources are required to perform a site visit. See the solicitation (SF1449) for site visit information. The site visit is for the purpose of the interested sources to consider the layout and floor space of the system within the necessary installation area and to enable the viewing of the delivery, utility, and installation sites. Technical questions must be submitted in writing prior to the due date and time in the SF1449. Should the Contractor fail to identify an obstruction and hindrance to the project that is identifiable from a site visit, the Contractor shall provide a solution to the problem that is to the satisfaction of the Government and at no additional cost to the Government. It shall be the responsibility of the Contractor for all dimensioning of the system including all auxiliary pieces and materials. It shall be the responsibility of the Contractor to bring personal protective equipment (PPE) for the site visit.

At a minimum, the PPE needed is protective eyewear, footwear and hearing protection. A Contractor in non-compliance with the PPE requirement may not be permitted on the site visit.

The Contractor shall be responsible to verify ALL dimensions. The Contractor shall be responsible to verify that all installed equipment fits within the available installation area. The contractor shall supply all field labor to include supervision and installation labor for, but not limited to, excavation, equipment assembly, concrete and rigging work.

2.4 Within 15 calendar days after award, the Contractor shall coordinate with the Contracting Officer’s Representative (COR) the scheduling of a post-award meeting to be held at TYAD at which the Contractor shall discuss the Contractor’s action plan and provide a timeline for the completion of the project. It is recommended the Contractor ensure attendance of any sub-contractors that will be used by the Contractor in the execution of this contract.

2.5 Following contract award the Government will supply electronic copies of the existing area in Building 30. The Contractor shall provide a to-scale full-assembly layout drawing package in hardcopy and electronic media (.dwg format) with full dimensioning representing the new system in the building. The drawing package shall be submitted to the COR within 45 calendar days following contract award. The Government will have 15 working days to review the drawing package and to make comments to the Contractor. The Contractor shall begin work and the purchase of all materials only upon receiving approval from the Government of the Contractor-supplied drawing package.

2.6 The Contractor shall not begin site preparation and installation of equipment until given the Notice to Proceed (NTP) by the COR. The Contractor shall have 360 days from NTP to complete all contractual work. Upon receipt of NTP from the COR, the Contractor shall arrive on-site to begin contractual work within 14 calendar days.

2.7 The Contractor shall provide training for sanding booth operator personnel. This training shall focus on basic system operation and features. Training shall also include instruction in maintenance and preventive maintenance (PM) to be performed by sanding booth operator personnel on a daily basis. The training shall be conducted on-site at the system. Training shall be for up to six (6) sanding booth operator personnel. All materials used during training shall become the property of Tobyhanna Army Depot (TYAD).

2.8 The Contractor shall provide training for TYAD maintenance personnel. Maintenance training shall include PM and general maintenance including the lock-out/tag-out procedure to take the system to zero energy state and restore it to full operational capability. Maintenance instruction shall be for up to four (4) maintenance personnel and shall be conducted on-site at the system. All materials used during training shall become the property of TYAD.

2.9 Following completion of all work and prior to Final Acceptance, the Contractor shall furnish to the COR a computer-aided design and drafting (CADD) as-build drawing of the system inside the building. The drawing shall be furnished in PDF format; in .dwg format; and in hardcopy, 22”x34” paper size, in triplicate.

3.0 System Specifications, Characteristics and Features

3.1 The sanding booth shall be a modular self-supporting design and crossdraft type. The sanding booth shall be a minimum of 39 feet long by 16 feet wide and 14 feet high inside. See sketches of floor configuration in Attachment 1. The booth shall be composed of 18 gauge, minimum, steel sidewall panels and 18 gauge, minimum, steel ceiling panels with bolted assembly.

3.2 The sanding booth shall have a minimum of two 12’ wide by 13’-6” high (minimum size) product door openings on the short ends of the booth and two personnel doors on one long side of the booth. The front product door on the East end shall be a bifold door, and the rear product door on the West end shall be a roll-up door. The product doors shall have 2” tube frames with single skin sheet metal or similar design for sturdiness with heavy duty hinges for reliable long-lasting service. The personnel door on the North side near the West end shall be a minimum of 2’-6” wide by 6’-8” high with panic latch, and the personnel door on the North side near the East end shall be a double door and shall be capable of opening just one door or both to provide an opening a minimum of 5’ wide by 6’-8” high. The personnel access doors shall meet NFPA standards and include vision window and shield.

3.3 The booth shall be a crossdraft-style sanding booth with three-stage filtration plus a fourth stage for volatile organic compounds (VOC) filtration. The cleaned air shall be vented outside through an opening in the exterior wall. The opening through the existing wall and any related ducting for ventilation, as needed, are the responsibility of the contractor.

3.4 The booth exhaust shall be cleaned and scrubbed via a three-stage or similar type air filtration system, plus a fourth stage for VOC filtration. [This is NOT a dust collection system.] The first stage shall consist of roll type media, the second shall be a panel-type filter and the third shall be a bag type filter. The additional fourth stage shall be a VOC filtration system designed to include HEPA Activated Carbon Filtration. Alternative equivalent proposals will be considered. The sanding booth shall employ magnehelic pressure gauges to allow for monitoring of static pressure drop across stages of the filtration system. Magnehelic pressure gauges must be installed to measure the total differential pressure in inches of water column across the exhaust filters.

3.5 The interior of the sanding booth shall contain LED-type lighting fixtures that shall provide 100 foot-candles at 36” above the floor, average, illumination. The light fixtures shall be inside access, 48 inch LED tubes, 4-tube, minimum of 32-watt each tube, T8 ballast 5000k 82 CRI lamps (or equivalent). There shall be a minimum of 28 light fixtures. Light fixtures shall be located on the ceiling and the walls to thoroughly light the inside of the booth and minimize shadows on products and items being processed in the booth. (Fixtures shall have minimum protrusion from ceiling and walls. The lighting fixtures shall be designed and constructed for use in an industrial environment and shall meet all NFPA, OSHA and Local requirements for paint room applications (explosion proof).

3.6 The sanding booth shall be furnished with explosion proof OSHA-approved LED emergency exit lighting and illuminated exit signs.

3.7 The system shall be designed to use either 480V/3 Phase/60 Hz or 208V/3 Phase/60 Hz, and controls may be 120V/1 Phase/60 Hz. Electrical, compressed air and breathable air connectivity will be supplied by the Government up to the exterior connection points on the booth provided by the contractor. It shall be the contractor’s responsibility to install and connect all the electrical controls and utilities to place the sanding booth in service. The Government will provide electrical disconnects per power requirement provided by the contractor. The contractor shall provide to the Government the amount of these and any other utilities required for the operation of the system with the submitted offer. Amps shall be stated in proposal.

3.8 Based on results of fibrous dust explosivity tests (see attachment 2), TYAD Safety Division requires the system to meet National Electrical Code (NEC) Standard for Class 1, Division 1 Environment. All electrical controls shall be minimum of a Type 12 National Electrical Manufacturers Association (NEMA) rated. Control panel shall consist of a UL-508A listed with a single-point connection to main electrical disconnect. Control enclosures shall provide protection from shock and protect against dust, dirt, oil and non-corrosive liquids. If additional disconnects are required, contractor shall identify voltage and amperage requirement 30 days prior to contractor’s need for disconnect.

3.9 The sanding booth shall be designed and constructed to meet all applicable Occupational Safety and Health Administration (OSHA), National Fire Protection Association (NFPA), United Facility Criteria (UFC) and Local codes including, but not limited to, OSHA standards for Ventilation, Occupational Noise Exposure, and Air Contaminants to include any and all options available for additional sound proofing for maximum sound reductions. The booth shall comply with the hazardous location classification system as defined by the National Fire Protection Association (NFPA) 70, National Electric Code (NEC) for NFPA 70 NEC Hazardous Location Class 1, Division 1. The Contractor is responsible to work with a Fire Protection Engineer to ensure that applicable requirements for the booth are identified and met.

3.10 The sanding booth shall follow the current Ventilation Design Criteria standards of the American Conference of Governmental Industrial Hygienists (ACGIH). All make-up air shall come from a clean source outside the building(s) in which the system is located. All air containing dust from any source shall go through the filters and shall be able to be exhausted outside the building. The outside intake and exhaust shall be constructed to prevent precipitation from entering. Make-up air inlet(s) shall be situated and located to avoid contamination from any nearby exhaust air sources. The intake air shall be monitored, at a minimum, for combustible gases, carbon monoxide and carbon dioxide. All outside air intakes and exhausts shall be screened to prevent the entrance of birds and other small animals. No loads, except ducts, shall be placed on or supported by the building structure. All such loads shall be floor supported independent of the building’s structural members.

3.11 The system shall be designed and constructed with a water-based fire suppression system.

The fire suppression system shall meet United Facility Criteria (UFC) 3-600-01 and NFPA standards. The Contractor is responsible to determine whether the existing water-based fire suppression system has adequate extra capacity for the size of the booth. The Contractor is responsible for making sure the suppression system can handle an extension for the added supply to the new booth. If deemed necessary based on the capacity calculations, the Contractor shall be required to increase the pipe size, increase sprinkler K-factor, provide additional sprinklers, etc. to meet the UFC and NFPA standards. Tobyhanna requires schedule 40 pipe to be used with sprinkler systems. Tobyhanna requires any new or renovated sprinkler piping to be painted red.

3.12 The system shall include explosion proof fire alarm visual and audible notification devices suitable for the conditions within the booth. The sanding booth shall be designed and constructed with fire alarm notification devices that meet UFC and NFPA standards and shall be designed and constructed with fire alarm and alert strobes that meet UFC and NFPA standards.

These devices shall be connected to the existing Notifier fire alarm system. Fire Alarm Warning devices shall meet the Class 1 Division 1 classification (Horns, Strobes, Smoke / Heat Detectors).

3.13 All sanding booth framework, wall and ceiling panels shall be painted. The walls shall be white on both the interior and exterior sides.

3.14 Accessories/Options: The sanding booth shall be equipped with the following accessories and options as a minimum:

a. Fall Protection – The booth shall be equipped with two fall protection rails meeting OSHA Fall Protection Regulation 1910.140(c)(13)(i) capable of supporting at least 5,000 pounds (22.2 kN) for each employee attached; or 1910.140(c)(13)(ii) designed, installed, and used, under the supervision of qualified person, as part of a complete personal fall protection system that maintains a safety factor of at least two. Each rail shall be 30’ long, running lengthwise on each side of the booth.

b. Pull Down Hose Reels – The booth shall be equipped with three pull down hose reels (PDHRs) for compressed air.

c. Central Vacuum System for use with sanding tools – The booth shall be equipped with a central vacuum collection system with three (3) collection ports (DCPs) along each long side, inside the booth for a total of six (6) ports. It is desired to connect rotary grinder tool and sander hoses to a central vacuum system located outside the booth via the ports along the interior walls of the booth.

d. Utility Niches – Sanding booth shall have a minimum of six each 24” x 24” utility niches in the side walls, (three in one side and three in the other).

e. Air Lines – The booth shall be designed and constructed with a minimum of four (4) breathable air connections and six (6) compressed air connection points both internally and externally.

f. Carbon Monoxide Monitor – The contractor shall supply and install a carbon monoxide monitor equipped with internal explosion proof audible and visual horn / strobe and external display meter / control panel with status lights for breathable air connections.

4.0 Site Preparation

4.1 The Contractor shall be responsible for all site preparation work. The construction site is in an existing building that is occupied by personnel performing work operations. The contractor shall avoid disruption of existing work operations to the extent possible. The contractor shall curtain off the work area or provide other means of preventing or reducing contaminants and noise from impacting adjacent work areas. The Contractor shall provide TYAD Fire and Emergency Services advance notice prior to shutting down or bringing up any fire suppression and protection system such as sprinklers and fire alarms.

4.2 The Contractor shall supply all materials, equipment, labor, supplies, and supervision to install new booth, foundations and associated equipment for the system components per manufacturer specifications.

4.3 The sanding booth is used for fiberglass repair work. Fiberglass (FIBROUS GLASS DUST 65997-17-3 (Fibrous Glass) is considered a nuisance dust by the Occupational Safety and Health Administration (OSHA) and has an exposure standard (see Table 1 below) which needs to be controlled. The following shall be utilized: Enclosing the booth, utilizing HEPA filtered ventilation negative pressure, and utilizing wet methods – all combined to control the hazards while deconstructing the booth. There are additional controls required, both administrative and PPE requirements to be determined in consultation with TYAD Environmental Branch Asbestos Program Manager, Matthew Argust, X6594. The contract shall require a certified air technician to monitor the air standards listed below. Fiberglass waste must be double bagged and goosenecked but can be placed in a regular construction and demolition rolloff. Environmental Branch must inspect remediations prior to the start of work.

Point of contact is Devin Zurawski on requirements for air permit modification, X5023.

Table 1 Exposure Standards

OSHA PEL

8-hour TWA

(ST) STEL

(C) Ceiling Peak

NIOSH REL

Up to 10-hour TWA

(ST) STEL

(C) Ceiling

ACGIH TLV©

8-hour TWA

(ST) STEL

(C) Ceiling

CAL/OSHA PEL

8-hour TWA

(ST) STEL

(C) Ceiling Peak

PEL- OSHA REL- 3 TLV-TWA 1 fiber/cc (continuous filament PEL- 1 fiber/cm³ [q] TWA Maritime TWA fibers/cm³ glass fibers, glass wool fibers, TWA

PEL: 15 (fibers ≤3.5 rock wool fibers, slag wool fibers mg/m³ as µm in and special purpose glass fibers, https://www.dir.ca.gov/title8/5155table_ac1.html

Table 1 Exposure Standards

OSHA PEL

8-hour TWA

(ST) STEL

(C) Ceiling Peak

NIOSH REL

Up to 10-hour TWA

(ST) STEL

(C) Ceiling

ACGIH TLV©

8-hour TWA

(ST) STEL

(C) Ceiling

CAL/OSHA PEL

8-hour TWA

(ST) STEL

(C) Ceiling Peak

Fibrous Glass, 8 hr TWA.

diameter, ≥10 µm in length); 5 mg/m³ (total)

[F]); 5 mg/m³ (continuous filament glass fibers, inhalable particulate matter]); 0.2 f/cc (refractory ceramic fibers [F]) [1999]

PEL-

STEL

REL-

STEL

TLV-STEL PEL-

STEL

PEL-C REL-C TLV-C PEL-C

Skin notation

N Skin notation

N Skin notation

N Skin notation

N

Notes:

See 29 CFR 1915.1000 Table Z-Shipyards. For General Industry, please see 29 CFR

1910.1000 Table Z-3, Mineral Dusts for Inert or Nuisance Dust. For Construction, see29 CFR 1926.55 Table 1, for Inert or Nuisance Particles.

Notes: Notes:

See TLV endnote [F].

Notes:

[q] Fibers per cubic centimeter of air at 25°C and 760 mmHg pressure. To be considered a fiber for this limit the glass particle must be longer than 5µm, have a length to diameter ratio of three or more, and have a diameter less than 3µm. The National Institute for Occupational Safety and Health (NIOSH), Method 7400, Issue 2, August 15, 1994, which is hereby incorporated by reference, shall be used for measuring airborne fiber concentrations.

4.4 It is highly recommended that demolition be planned for off hours, weekends, or holidays to limit the number of employees potentially exposed. The contractor shall utilize HEPA vacuums for the cleanup process in coordination with TYAD personnel who, prior to booth shutdown, will perform a thorough clean up as they would for a monthly filter change, but not replace the filters.

See demolition requirements in sections S3.0 JOB HAZARD ANALYSIS (JHA) / ACTIVITY HAZARD ANALYSIS (AHA) and S11.0 PROTECTION OF PERSONNEL.

4.5 The Contractor shall saw-cut the concrete floor inside the building at the required locations for the booth. The contractor shall use a HEPA Vacuum with a Dust/Silica capture device when drilling or cutting concrete, in conjunction with applicable wet methods with appropriate additional housekeeping measures to ensure that any slurry generated by the wet control method is cleaned up when the work is completed to avoid a secondary dust exposure hazard. The Contractor shall excavate the hole(s) to the required depth(s). The Contractor shall supply and install the manufacturer specified steel reinforcements. The Contractor shall supply, pour and level the concrete using manufacturer’s specified concrete ratings.

https://www.dir.ca.gov/title8/5155table_ac1.html https://www.osha.gov/laws-regs/regulations/standardnumber/1915/1915.1000 https://www.osha.gov/laws-regs/regulations/standardnumber/1915/1915.1000 https://www.osha.gov/laws-regs/regulations/standardnumber/1910/1910.1000TABLEZ3 https://www.osha.gov/laws-regs/regulations/standardnumber/1910/1910.1000TABLEZ3 https://www.osha.gov/laws-regs/regulations/standardnumber/1910/1910.1000TABLEZ3 https://www.osha.gov/laws-regs/regulations/standardnumber/1926/1926.55 https://www.osha.gov/laws-regs/regulations/standardnumber/1926/1926.55

4.6 The Contractor shall supply a refuse receptacle for all debris collection and removal.

Location of the refuse receptacle will be provided by the Government to the Contractor prior to the start of site preparation work.

4.7 The Contractor shall remove from TYAD all waste and debris generated by site preparation work and installation of the system.

4.8 The Contractor shall clean the work site daily prior to Contractor departure for the day; for weekends; and for holidays.

4.9 For through-wall and roof penetrations, the Contractor shall patch with approved fire sealing material and insulation. Additionally, roof penetrations shall be sealed and weather boots utilized to prevent leaks. All ceiling and wall obstruction removals shall be the responsibility of the Contractor. Prior to removal of wall and ceiling obstructions the Contractor shall notify and obtain approval from the COR.

4.10 The Contractor shall use electric-powered tools and equipment inside the building.

4.11 The Contractor shall supply all Personal Protective Equipment (PPE) for Contractor personnel performing all site preparation work.

5.0 Delivery, Installation, and Assembly

5.1 The Contractor shall use only electric-powered and battery-powered tools and equipment while performing all work inside the building. For Contractor-supplied electrical equipment that requires battery recharging, it shall be the responsibility of the Contractor to supply the battery-charging equipment. Connection of the battery-charging equipment to TYAD power shall be the responsibility of the Contractor.

5.2 The Contractor shall supply all labor, materials, equipment, supervision, and tools to deliver, off-load, locate and place into position, and anchor all system component pieces, materials and supplies necessary for the turn-key assembly and installation of the system.

5.3 The Contractor shall be responsible to uncrate and unpack all supplied equipment. The Contractor shall remove from TYAD all packing, packaging and crating materials. The Contractor shall thoroughly clean all supplied equipment. The Contractor shall supply and install a grounding rod for the system, per manufacturer specification.

5.4 All equipment, tools, materials, supplies and components shall be delivered concurrently. No partial deliveries are acceptable.

5.5 The Contractor may perform all delivery and post-delivery work during normal 1st-shift hours, Monday—Thursday, 8:00 AM—4:00 PM. The Contractor shall not interfere with normal production. The Contractor shall be able to provide delivery on a Saturday. Delivery shall be coordinated by the Contractor with the COR a minimum of 14 calendar days in advance of the delivery at TYAD.

5.6 The Contractor shall supply all labor, tools, equipment, and materials to make all utility connections to all components. The Contractor shall make all inter-component connections.

Utilities will be furnished by the Government within 30 feet of the work site.

5.7 The Contractor shall be responsible for anchoring all system components to the floor, per manufacturer’s specification, and supplying all items and equipment necessary for this purpose.

The Contractor shall be responsible to level the system components per manufacturer’s specification. The Contractor shall thoroughly clean the work site prior to daily departure and prior to weekend and holiday departures.

5.8 The Contractor shall furnish all paints, fluids, greases and lubricants required by the manufacturer for the system. The Contractor shall have all paints, fluids, greases and lubricants delivered with the system components and supplies. The Contractor shall furnish Safety Data Sheets (SDSs) for all paints, fluids, greases and lubricants to the COR upon delivery. The Contractor shall remove from TYAD all empty, fully-filled, and partially-filled paint, fluid, grease and lubricant containers upon completion of all work.

5.9 The Contractor shall adhere to all TYAD Environmental, Safety and Fire Standards, codes and regulations. Furnishing of PPE to Contractor personnel shall be the responsibility of the Contractor.

5.10 The Contractor shall furnish a refuse receptacle for waste collection. Location for the refuse receptacle shall be coordinated with the COR prior to its arrival. The Contractor shall remove the refuse receptacle within 3 calendar days of work completion.

5.11 The Contractor shall ensure ease of accessibility to all system components. The Contractor shall ensure 3 feet of clearance, minimum, around all installed components, electrical assemblies, subassemblies and wiring.

5.12 The Contractor shall ensure all wiring is in accordance with National Electric Code (NEC) and OSHA standards. The Contractor shall ensure all installed equipment meets NEC and OSHA standards.

5.13 The Contractor shall be responsible to ensure the system and all components of the system are operating within manufacturer’s specifications prior to beginning personnel training.

5.14 The Contractor shall be responsible for start-up and verification of the system.

5.15 The Contractor shall commence installation of the system within 5 working days of equipment and component delivery. Upon initiation of installation, the Contractor shall continue without interruption until all work has been completed. Following receipt of components and equipment at TYAD, the Contractor shall complete assembly; complete installation; complete personnel training; and present all data and documentation to the COR within 120 calendar days.

5.16 The Contractor shall have 360 calendar days from date of receipt of NTP from the COR to complete all contractual work.

6.0 Training

6.1 The Contractor shall provide training for sanding booth operator personnel. This training shall focus on basic system operation and features. Training shall also include instruction in maintenance and preventive maintenance (PM) to be performed by sanding booth operator personnel on a daily basis. The training shall be conducted on-site at the system. Training shall be for up to six (6) sanding booth operator personnel. All materials used during training shall become the property of Tobyhanna Army Depot (TYAD).

6.2 The Contractor shall provide training for TYAD maintenance personnel. Maintenance training shall include PM and general maintenance including the lock-out/tag-out procedure to take the system to zero energy state and restore it to full operational capability. Maintenance instruction shall be for up to four (4) maintenance personnel and shall be conducted on-site at the system. All materials used during training shall become the property of TYAD.

6.3 Personnel training shall commence only after the system and all components of the system have been verified as operating within manufacturer’s specifications and shall be conducted on-site by the Contractor or the Contractor’s qualified training instructor.

6.4 All Government personnel training shall be conducted in English. All materials and documentation used in the training of Government personnel shall be in American standard English and become the property of TYAD.

7.0 Documentation

7.1 The Contractor shall provide to the COR three (3) hardcopies of the Operation and Maintenance (O&M) Manuals and three (3) hardcopies of the Parts Manuals. The Parts Manuals shall include a list of parts—including consumables—that are recommended by the manufacturers to be kept on-hand at all times. These parts shall be identified by nomenclature, part number, quantity, and price. The O&M Manuals shall contain a complete set of mechanical drawings and diagrams; a complete set of electrical drawings and diagrams including electrical schematics; logic circuitry descriptions; spare parts list; operator and maintenance instructions for operating, testing and maintaining all system components. The O&M Manuals shall contain complete detailed instructions and schedules for system Preventative Maintenance (PM). O&M Manuals shall contain a detailed description of the lock-out/tag-out procedures needed to bring the system and individual components to a zero energy state for maintenance and servicing.

Procedures for returning the system and individual components to full operational capability shall also be provided. All documentation shall be provided to the COR prior to final acceptance being given.

7.2 Following installation completion and prior to Final Acceptance, the Contractor shall furnish to the COR a computer-aided design and drafting (CADD) as-built drawing of the installed system inside and outside of Building 10A. The drawing shall be furnished in PDF format; in .dwg format; and in hardcopy, 22”x 34” paper size, in triplicate.

7.3 All documentation shall be written in American standard English.

8.0 General Acceptance

8.1 Upon successful demonstration of the system; completion of operator personnel training and maintenance personnel training; and presentation of all data and documentation to the COR will General Acceptance be granted to the Contractor.

9.0 Final Acceptance

9.1 Final Acceptance will occur upon ACCEPTANCE in Wide Area Workflow (WAWF) of the Contractor’s submitted invoice by the COR. Final Acceptance will be granted only after General Acceptance has been given and all terms of the contract have been completed to the satisfaction of the COR.

10.0 Warranty

10.1 The Contractor shall warrant the system, all components, all installation parts and all workmanship for a period of one (1) calendar year following Final Acceptance by the COR.

During this warranty period all parts costs, labor costs, transportation and shipping costs, travel costs, tool costs and per diem for all Contractor personnel shall be the responsibility of the Contractor. The Contractor field repair technician shall arrive on-site within 72 hours after being contacted by TYAD personnel to make warranty repairs during the warranty period. The Contractor shall supply to the COR Contact Telephone Numbers and Points of Contact (POCs) for use by TYAD personnel for warranty, operations and maintenance questions and support.

10.2 The Contractor shall provide and perform an annual Preventive Maintenance (PM) on the entire system to be included as part of the warranty provided and without additional cost to the Government during the warranty period. The Contractor shall perform the PM within 12 months, but no sooner than 11 months after final acceptance. As a part of this PM the Contractor shall test all components to ensure that all components are functioning per specification. The Contractor shall provide to the COR a complete itemized listing of what was performed as part of the PM, including the means by which the components were tested to ensure their continuing operation within manufacturer’s specifications. The Contractor shall provide an itemized parts list with names, part numbers and quantities of the parts that have been replaced as a part of the PM. Date for the PM shall be coordinated by the Contractor with the COR. All replacement parts needed for the PM shall be provided by the Contractor at no charge to the Government and installed by the Contractor at no charge to the Government.

11.0 Safety

11.1 The system and all components shall meet all requirements set forth in OSHA General Industry Standards, current edition. All energy control sources shall have the capability of being locked-out and tagged-out. The Contractor’s manuals shall detail the lock-out/tag-out procedures that are required to bring the system and all components to a zero energy state for maintenance and servicing. Procedures for returning the system and all components to full operational capability shall also be provided.

11.2 The machine shall comply with all applicable OSHA and industry safety standards. If equipment is not manufactured in the US and shall bear a CE label of European or other similar standard, under OSHA's NRTL requirements, the product must also have the specific mark of one of the OSHA’s NRTLs recognized to test and certify this particular product.

11.3 Prior to soldering, welding, torch cutting, and all forms of burning and use of open flame, the Contractor shall be responsible to obtain a Burn Permit from the TYAD Fire Department.

The Contractor shall use safety screens that offer the required level of protection for the type of work being performed and to provide protection for all personnel in the surrounding area.

Soldering, welding, torch cutting, all forms form of burning, require removal of paint prior to operations. Paint must be removed at a minimum of two inches from where soldering, welding, torch cutting, all forms form of burning are performed. Paint may be sanded or ground. All sanding/grinding/drilling equipment is required to have dust/fume capture equipment with HEPA vacuum controls.

11.4 See below the Contractor Safety Standards for TYAD for additional information and requirements.

12.0 Environmental

12.1 The Contractor shall not use fossil-fueled vehicles and fossil-fueled equipment inside the bays and buildings. Only electric vehicles and electric equipment are permissible. If fossil-fueled vehicles or fossil-fueled equipment must be used due to the non-availability of an electric-powered alternative the Contractor shall notify the COR a minimum of 3 working days in advance of its use to permit notification of the appropriate personnel and time for use. Use of fossil-fueled equipment shall be used by the Contractor only during off-shifts, holidays and weekends when no Government personnel will be in the area.

12.2 See below the Standard Specifications for Projects Under the National Environmental Policy Act for additional information and requirements.

13.0 Depot Access

13.1 A background check and approval from TYAD Security Operations Branch is required for all contractor and subcontractor personnel prior to on-site access at TYAD. All persons seeking entrance to TYAD shall submit to and comply with all security standards and requirements in force at the time such persons are seeking entry. All contractors, regardless of resident status or citizenship, will be subject to vehicle search and intense in-processing by TYAD security personnel prior to being granted access to TYAD. This security screening process may be time consuming and access may be delayed or denied. The contractor shall ensure ELTY Form 648-C is completed for all contractor and subcontractor personnel requiring depot access to include warranty services. The TYAD point of contact (POC) will provide ELTY Form 648-C, Request Access to Tobyhanna Army Depot, to the contractor/vendor at least ten days prior to the expected visit date for completion. The contractor/vendor shall return the completed ELTY Form 648-C to the TYAD POC in a timely manner so the same may be submitted to Security for processing no later than seven days prior to the visit. All of the required fields on the form shall be complete and accurate by the contractor/vendor for timely processing.

This requirement is inclusive of on-site supervisory or managerial personnel and sub-contractor personnel that the Contractor anticipates will be performing work or visiting on-site. This security screening does not relieve the contractor of any responsibilities to conduct thorough pre-employment background checks and drug screening. Contractor workers will not be granted access to the work site until security screening is completed and access is approved. Any contractor personnel on-site who fail screening will not be permitted further access to TYAD.

See “Access and General Protection/Security Policy and Procedures” below.

13.2 Please submit the completed ELTY Forms 648-C form(s) to the COR or POC.

14.0 TYAD SECURITY REQUIREMENTS FOR THE CONTRACTOR

ANTI-TERRORISM OPERATIONS SECURITY (AT OPSEC) REQUIREMENTS:

Security Operations (SECOPS) Requirements to be Inserted into All Contracts (Updated July 2024)

All Tobyhanna Army Depot (TYAD) contracts and other acquisition-related documents must ensure privacy and security controls follow this information, and that contractors and service providers protect Privacy Act information in the same way the organization adhering to the Federal Acquisition Regulations (FAR) Privacy Act provisions (Subparts

24.1 and 24.2) and include the specified contract clauses (Parts 52.224-1 and 52.224- 2), as appropriate, to ensure that personal information is protected as mandated.

In addition to the changes authorized by the clause of this contract; should Force Protection Condition (FPCON) at the installation change, the Government may require changes in contractor security matters and/or processes.

FPCON impact on work levels.

Current FPCON: Bravo

FPCON Charlie: Applies when a hostile incident occurs within the CDR’s area of interest (AOI), or intel is received indicating a hostile act or targeting against DoD elements, PAX, or facilities is likely.

FPCON Delta: Applies when a terrorist attack or hostile act has occurred or is anticipated against specific installations or operating areas.

(Please annotate with an X which option may apply.

If option 1 applies, indicate which contracted services will be affected in the brackets)

1. X During FPCONs Charlie and Delta, all services are discontinued. All services will resume when the FPCON level is reduced to level Bravo or lower.

2. This contract and its employees are considered mission essential.

Therefore, all contractor employees are required to report for duty and remain on duty during declared emergencies and/or elevated FPCON levels unless otherwise directed by the contacting officer via the appropriate COR.

Unscheduled gate closures by the Security Police may occur at any time causing all personnel entering or exiting a closed installation to experience a delay. This cannot be predicted or prevented. Contractors are not compensated for unexpected closures or delays.

Vehicles operated by contractor personnel are subject to search pursuant to applicable regulations. Any moving violation of any applicable motor vehicle regulation may result in the termination of the contractor employee’s installation driving privileges.

The contractor’s employees shall become familiar with and obey the regulations of the installation, including fire, traffic, safety and security regulations while on the installation.

Contractor employees should only enter restricted areas when required to do so and only upon prior approval. All contractor employees shall carry proper identification with them at all times. The contractor shall ensure compliance with all regulations and orders of the installation which may affect performance.

(If Required) The contractor shall provide support during contingencies, exercises, heightened operations, and adverse weather or security closures in the accomplishment of performance requirements. From time to time, the Base Commander may decide to close all or part of a base in response to an unforeseen emergency or similar occurrence. Such emergencies include adverse weather such as snow, or ice, "an act of God,” such as tornado or earthquake, or a base disaster such as a gas leak or fire.

Emergency Communications and Services.

If assigned to TYAD for seven-days or longer, contractors will enroll in the ALERT!

Mass Warning Notification System (MWNS) at https://alertservices.csd.disa.mil/.

Alert! MWNS is NOT optional - it is a Headquarters Department of the Army (HQDA) requirement to be a registered user.

Due to the life-safety implications of the information being relayed and the requirement to provide immediate alerts and warnings, personnel assigned to TYAD must ensure that their personal contact information, including after-duty hours contact information, as appropriate (e.g., personal cellular phone numbers or landline phone numbers), e-mail addresses, home address, etc., are entered into the system and regularly updated or verified every 90 days to remain current and accurate.

• A Common Access Card (CAC) is required to register for ALERT!

https://usg01.safelinks.protection.office365.us/?url=https%3A%2F%2Falertservices.csd.disa.mil%2F&data=05%7C02%7Claura.l.mulrooney.civ%40army.mil%7C73b946e509c9422bb19c08dc2d608869%7Cfae6d70f954b481192b60530d6f84c43%7C0%7C0%7C638435139818984692%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C0%7C%7C%7C&sdata=PJ4RKmcoiR9WhaAPRYf0PSx61qOIYMxQF2NUrxa53dM%3D&reserved=0

• If a CAC has not been deemed necessary for the contractor (see below paragraph: Common Access Card (CAC), COR will send the following information to usarmy.tyad.tyad.mbx.secops-at@army.mil to manually input personnel data into

ALERT!

• Full Name

• Cell Phone

• Is SMS ok for alerts? Yes or No

• Email

• Contractor: For what Cost Center

• Name of COR

• Expected length of contract

In the event of a life-threatening emergency or natural disaster, COR will account for assigned contractors. COR will send personnel accountability report to Emergency Operations Center (EOC).

Base closure announcements will be disseminated via ALERT! MWNS.

Antiterrorism (AT) Level I Training. All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities, and controlled access areas shall complete AT Level I awareness training prior to contract report date. This training is required for any additional or new contractor employees, who start after that period. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR/POC within 10 calendar days after completion of training by all employees and subcontractor personnel. AT level I awareness training is available at the following website:

https://jko.jten.mil course# JS-US007 for their training. Completion of contractor employee training will be documented on ELTY form 583, TYAD On-Post Training Record, or contractor equivalent. As applicable, contractor employees must complete annual AT awareness training as it pertains the length of the contract.

iWATCH Army Training. This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 60 calendar days after contract award. Contractors and all associated sub-contractors will be briefed by the TYAD Antiterrorism/Force Protection officer. It is recommended this training be conducted as part of an initial entry briefing or unit/organization newcomer’s briefings. Send training requests to usarmy.tyad.tyad.mbx.secops-at@army.mil, completion of contractor employee training will be documented on ELTY form 583, TYAD On-Post Training Record or contractor equivalent.

Access and General Protection/Security Policy and Procedures. Contractor and all associated sub-contractor employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and mailto:usarmy.tyad.tyad.mbx.secops-at@army.mil https://jko.jten.mil/ mailto:usarmy.tyad.tyad.mbx.secops-at@army.mil procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by TYAD Law Enforcement. Contractor workforce must comply with all personal identity verification requirements as directed by DoD, HQDA, and/or local policy.

Contractor and all associated sub-contractor employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by the government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

A background check and approval from Tobyhanna Army Depot (TYAD) Law Enforcement is required for all contractor and subcontractor personnel prior to on-site access at TYAD. All persons seeking entrance to TYAD shall submit to and comply with all security standards and requirements in force at the time such persons are seeking entry. All contractors, regardless of resident status or citizenship, will be subject to vehicle search and intense in-processing by TYAD security personnel prior to being granted access to TYAD. This security screening process may be time consuming, and access may be delayed or denied. The contractor shall ensure ELTY Form 648-C is completed for all contractor and subcontractor personnel requiring depot access to include warranty services. The TYAD point of contact (POC) will provide ELTY Form 648-C, “Request Access to Tobyhanna Army Depot” to the contractor/vendor at least ten days prior to the expected visit date for completion. The contractor/vendor shall return the completed ELTY Form 648-C to the TYAD POC in a timely manner so the same may be submitted to Security for processing no later than seven days prior to the visit. All the required fields on the form shall be complete and accurate by the contractor/vendor for timely processing. This requirement is inclusive of on-site supervisory or managerial personnel and sub-contractor personnel that the contractor anticipates will be performing work or visiting on-site. This security screening does not relieve the contractor of any responsibilities to conduct thorough pre-employment background checks and drug screening. Contractor workers will not be granted access to the work site until security screening is completed and access is approved. Any contractor personnel on-site who fail screening will not be permitted further access to TYAD.

Submit the completed ELTY Forms 648-C form(s) to the COR or POC. Ensure contracts include the provisions that check for the possibility of and prevent undocumented workers for inclusion in contracted work related to Army missions.

The company will ensure that its employees entering Army-controlled installations or facilities have obtained access badges and passes in accordance with facility regulations and that these badges and passes are obtained in advance so as not to delay the accomplishment of contracted services.

Common Access Card (CAC): [If applicable.] Before CAC issuance, the contractor employee requires, at a minimum, a favorably adjudicated National Agency Check with Inquiries (NACI) or an equivalent or higher investigation in accordance with Army Directive 2014-05. The contractor employee will be issued a CAC only if duties involve one of the following: (1) Both physical access to a DoD facility and access, via logon, to DoD networks on-site or remotely; (2) Remote access, via logon, to a DoD network using DoD-approved remote access…