SOW Sand and Surf Final.pdf

STATEMENT OF WORK

EVENT: 2024 Sand & Surf Event

PERFORMANCE PERIOD: Thursday, 23 May 12-4pm Set-Up Date & Time: Thursday, 23 May 8:00 am Removal Date & Time: Thursday, 23 May 4:00 pm

PLACE OF PERFORMANCE: The Beach House, Bldg. 236A SRA1A, Patrick Space Force Base 32925

SCOPE OF WORK: Vendor shall provide the following equipment:

1. Mechanical Shark

a. Technical specifications:

i. Must be 18’ circle.

ii. Must include trained equipment operator.

iii. Must include equipment operator and generator to power.

2. Surf Simulator

a. Technical specifications:

i. Must be 14’x20.’

ii. Must include equipment operator and generator to power.

3. Blue Hurricane Dual Lane Water Slide

i. Must be 24’ H, 18’ W, 38’ L

ii. Must have two parallel lanes.

iii. Must be beach themed and vibrant colors.

iv. Must include equipment operator and generator to power.

4. Gyrosphere (4)

1. Must be 12’X 20.’

2. Must accommodate a max of 4 riders.

3. Must include equipment operator and generator to power.

5. Spray and Race

i. Must be 4’ X 4’ x 5.’

ii. Must include a minimum of 100 prizes.

iii. Must accommodate a max of 4 players.

iv. Must include canopy to provide shade for players.

v. Must include equipment operator and generator to power.

6. Misting Fans

i. Must have 24” fan head.

ii. Must hold no less than 16 gallons of water.

iii. Must be able to reduce surrounding area temperature by as mush as 25-degree

Fahrenheit.

7. Carnival Booths (4)

i. Must be no less than 8 x 8 red & white stripped carnival tents.

ii. Must include a minimum of 100 prizes per tent.

iii. Must include beach themed games.

iv. Must include game operators and generator to power.

Vendor shall deliver, set and strike all equipment. Vendor will coordinate with the FSS representative no less than two weeks prior to event date to confirm the date and time of delivery and equipment staging. Date and times must be acceptable to the government.

Staging equipment, the day prior to the event is preferred. Earlier staging is acceptable with prior coordination with the event coordinator.

QUALITY ASSURANCE: The Contractor is subject to random safety inspections by the SLD 45 Grounds Safety Office. Safety violations that may impeded completion of work shall be coordinated with the SLD 45 Contracting Office. Vendor shall abide by Florida Ride and Fair Bureau Regulations and be able to provide Fair Ride Affidative of Compliance Testing for applicable rides. Event site map available upon request prior to the event. Proposed layout is subject to change based on vendor needs but must be acceptable to the government.

Vendor shall follow safety protocols and public health directives, issued by Space Launch Delta 45, Centers for Disease Control, and the State of Florida.

INSURANCE: Contractor must provide proof of liability insurance in the amount of no less than $1millions dollars.

INSTALLATION ACCESS: The Contractor must submit a consolidated list of names, date of birth, and Florida State driver’s license numbers to the Event Coordinator no less than 3 weeks prior to the start of the performance date. Personnel who do not have a Florida issued driver’s license must submit their social security number. The Event Coordinator will submit the list to 45 Security Forces, who will process a local background check on all individuals prior to granting authorization to access the installation. To facilitate correct time of arrival at the event site the contactor shall ensure personnel have a current state issued identification card.

SUPPLIES AND EQUIPMENT: The vendor shall provide all equipment as stated in the scope of work. The vendor’s staff will be easily identifiable as working for the vendor company. The vendor may supply liability waiver forms pertinent to the company’s operating standards. .

The government will supply adequate space for the delivery, set and strike of the equipment.

INCLEMENT WEATHER: The vendor is responsible to monitor inclement weather advisories. The vendor must work closely with the FSS representative on an agreed inclement weather plan.

Example: Inclement weather approaching day of scheduled set-up, vendor can work with FSS to schedule a partial of full set-up of equipment to avoid cancellation and delays.

Example: High winds are projected; vendor should provide alternative attraction options to allow maximum availability during event.

MINIMUM SAFETY/OPERATIONAL STANDARDS REQUIRED: The vendor will ensure the minimum criteria are met in the set up and performance. Prior to the event start, the Patrick SFB Ground Safety Office will conduct an inspection of all equipment and layout.

• Extension cords shall be taped down securely or covered by a heavy duty matting or other covering to minimize tripping hazard.

• Inflatable equipment will be staked down and operated per the equipment manufacturer’s guidelines.

• Amusement rides will be in safe working order and meet the applicable governing guidelines for routine preventive maintenance and inspections.

• Attendants will ensure participant waiting lines are set a safe distance from mechanical and power equipment, and the ponies.

• Attendants will not allow the participants to use the equipment without a wrist band given by the government to indicate the applicable release of liability waivers have been signed.

PAYMENT RATE: Payment shall be made per the terms of the 45 FSS Contracting Office.

ACCEPTANCE CRITERIA: Equipment shall be operational as stated in the minimum safety/ operational standards required. Attendants shall always act with professional courtesy.

Equipment set up shall be 100% complete, to include operational checks not less than 30 minutes prior to the start of the event. Equipment will be available for use until the end of the event.