SOW SafetyKleen.docx

Statement of Work

(SOW)

· Service of Parts Cleaners at Royal Air Force (RAF) Lakenheath “Rev. 1, 24 July 2024”

1.0 Introduction

1.1 Mission:

48 CMS Shop: The Propulsion Flight is the Combat Air Forces largest Pratt & Whitney F100 Centralized Repair Facility. They support two major commands, 2 F-15 Mission Design Series, and 143 Pratt & Whitney F100-220/229 engines. During the process of overhauling F100 -220/229 engines it is required to thoroughly clean engine components prior to inspection or repair. By utilizing a contracted service for a part washing machine and solution, it ensures the ability to clean parts at any given time, therefore enhancing engine production.

48 EMS Wheel & Tire Shop: The 48 EMS Wheel & Tire shop supports 55 F-15E and 45 F-35A aircraft that provide worldwide responsive combat airpower and support. Without servicing and upkeep of equipment, the shop would be unable to provide to the wing.

AGE: Primarily, we use the parts washer for our aircraft support equipment’s wheel bearings. Most all aircraft support equipment moves on wheels, and we disassemble them, wash the bearings in the machine and then reassemble them for service. We expect to have a continuous contract since our mission to support all the aircraft is never ending.

48 MUNS Armament Shop: Armament is responsible for maintaining and conducting periodic schedule inspections (18 mo., 36mo., 54mo., 72mo., etc.), malfunctions and troubleshooting on Alternate Mission Equipment (AME), 20MM Gun and Ammunition Feed Systems for the F-15E Strike Eagle along with Universal Ammunition Loading Systems (UALS) in support of 48 Munitions Squadron and Flightline operations.

100 MXS: 100 MXS Airmen and Civilians perform in-garrison or expeditionary organizational and intermediate aircraft and equipment maintenance in the US, European, and Africa Command areas of responsibility as directed in support of joint, combined, and interagency activities.

1.2 Background:

48 CMS Shop: The Propulsion Flight has been operating out of RAF Lakenheath for years. Without the proper chemicals or a parts cleaning machine the result is a lower quality of engine being produced and the mission is severely degraded.

48 EMS Wheel & Tire Shop: Servicing of the Wheel & Tire equipment allows the proper maintenance to be accomplished to provide the Fighter Generation Squadrons with quality products.

AGE: As part of a 2-year special inspection per most aircraft support equipment, AGE mechanics disassemble wheels to wash wheel bearings. The domino effect of without the parts cleaners, we can’t effectively and thoroughly wash our bearings. And without good running equipment, we wouldn’t be able to support the aircraft in a timely manner. If we can’t support the aircraft, then those aircraft might not be able to support Higher Headquarters with any real-world missions that come calling.

48 MUNS Armament Shop: The Ultrasonic parts washer is used to clean grim, grease, compositions and other chemicals off various parts associated with the 20MM Gun System and UALS. The Ultrasonic parts washer allows for a more efficient and timelier clean in-lieu of members having to meticulously clean each item by hand. Furthermore, it allows technicians to continue other maintenance tasks, and inspections while the automated cleaning process is in works. Having the machine decreases man hours for completing inspections, prevents additional manning from having to be dedicated to gun system and UALS inspections and maintenance and allows for more equipment to be successful maintained in support of 54 F-15E’s between 2 Fighter Generation Squadrons.

100 MXS: The wheel & tire section has been the overhaul/repair facility for all R/KC-135’s and the C-130, CV-22 MDS’s. This repair facility allows both Wings to maintain an on-hand supply of assets without having to NRTS items and wait on the supply chain to deliver new assets.

1.3 Scope:

CMS Shop: The Propulsion Flight requires a parts cleaner in building 1225, and to have it serviced with the appropriate chemical solution monthly.

EMS Wheel & Tire Shop: Both the wheel washer and the parts washer in Bldg. 1227 require maintenance and servicing on a normal basis. The contractor will replenish the hazardous materials used to clean assemblies upon their visits.

AGE: AGE supports all aircraft on Lakenheath. AGE units are mostly mobilized on wheels and every 2 years, they’re serviced on a special inspection. We use SafetyKleen’s parts washer to wash the wheel bearings to ensure the longevity of these parts.

Armament Shop: Armament supports 2 Fighter Generation Squadrons with a combined 54 F-15E Strike Eagles with thousands of pieces of equipment and gun systems. In addition, Armament is responsible for maintaining all the UALS for 48 Munitions Squadron.

100 MXS: The SafetyKleen contract is vital for the upkeep and servicing of our parts washers, ensuring the smooth continuation of our current overhaul procedures. Both the 100th Air Refueling Wing and the 352nd Special Operations Wing heavily rely on these services to support the daily flying operations. Presently, these services play a crucial role in the repair and overhaul of over 400 assets each year, resulting in approximately 1,000 saved man-hours annually. Without access to these services, both Wings would face significant setbacks, leading to slower turnaround times for these assets and ultimately creating a backlog that directly impacts our daily flying operations in a detrimental manner.

2.0 General Requirements

2.1 Business Relations: The Contractor shall successfully integrate and coordinate all activity needed to execute this requirement. The Contractor shall manage the timeliness, completeness, and quality of problem identification. The Contractor shall promptly identify issues to the Government and take timely corrective action. The Contractor shall seek to ensure mission partner satisfaction and professional and ethical behavior of all contractor personnel.

2.2 Contract Management & Administration

2.2.1 Contract Management: The Contractor shall establish clear organizational lines of authority and responsibility to ensure effective management of resources assigned to the requirement. The Contractor must maintain continuity between the mission partner and the contractor’s corporate offices.

2.2.2 Contract Administration: The Contractor shall establish processes and assign appropriate resources to effectively administer the contract. The Contractor shall respond to the Governments requests for contractual actions in a timely fashion. The Contractor shall have a single point of contact between the Government and contractor personnel assigned to support the contract. The Contractor shall assign resources in order to maintain proper and accurate records related to this contract.

2.3 Subcontract Management: If applicable, the Contractor shall be responsible for any subcontractor and any subcontractor management necessary to integrated work executed under this contract.

2.4 Hours of Work: Work days are from Monday through Friday excluding US federal holidays and UK bank holidays. Work hours are from 0800 to 1700 local UK time.

3.0 Product Specifications & Delivery Requirements

3.1 CMS Shop: The contractor must provide all personnel, equipment, tools, materials, supervision, transportation, safety equipment, any other items, and services necessary to set up a 300-liter capacity parts washing machine to be serviced every 8 weeks.

· The solution utilized will be MIL-PRF-680 Type II or Type III, or a suitable supplement as determined by the 48th CMS Propulsion flight.

EMS Wheel & Tire Shop: SafetyKleen is requested to service the following pieces of equipment:

· StingRay Manufacturing Wheel Washer

· Serviced with Cee-Bee Super Bee 300LFG

· SafetyKleen Model 810 Agitating Parts Cleaner

· Serviced with Samsol T2

Armament Shop:

· Techno Wash MultiClean 500/3

· Unit is already installed and in use.

· Already installed, not required.

· N/A

· N/A

100 MXS:

· SafetyKleen: Wheel & Parts Washer, Servicing of Cleaning Compound MIL-PRF-87937

· No installation is required the parts washers are already in place.

· Delivery of the cleaning compound is performed by the company every other month.

4.0 Special Requirements

4.1 Security & Safety

4.1.1 Operational Security (OPSEC): If any installation is required to take place in a Government facility, the Contractor shall be familiar with the organizational critical information and indicators list (CIIL) and OPSEC policy of any installation they require access to. The required CIIL can be provided by the Contracting Officer.

4.1.2 Safety: The Contractor and any of its subcontractors (if applicable) shall promptly report pertinent facts regarding mishaps involving Government property damage or injury to Government/Contractor personnel that takes place on an installation. The Contractor shall notify the cognizant Contracting Officer within 24 hours of all mishaps or incidents. The Contracting Officer will in-turn notify the Safety Office. The Contractor shall cooperate in any resulting safety investigation.

4.2 Contractor Access to Installations: Access to DoD installations is limited to personnel with a valid installation access pass. Failure to submit required information to obtain required documentation will result in the exclusion of such employees from the installation until such documentation is obtained. Contractor employees may be subject to personal and vehicle searched when entering or leaving a DoD installation. If installation access is required, the Government will provide the Contractor with the required information and documents for installation access passes upon award. Subsequently, the Contractor shall provide a list of all employees along working under this contract, along with the required documentation upon receipt of contract award, and no later than 30 days prior to the projected need for any new installation access pass requirements. The Contractor is responsible for maintaining an adequate number of personnel with active installation access passes, and adhering to the timeframes stated in this section. The cognizant mission partner is responsible for the coordination of installation access passes. Upon termination of employment, termination or cancellation of the contract, or expiration of the contract the Contractor is responsible for collecting employee installation access passes and turning them in to the CO, or the cognizant mission partner in a timely fashion.

4.3 Shipping Instructions

4.3.1 For vendors located inside the United Kingdom.

4.3.1.1 Shipment shall be FOB Destination.

4.3.1.2 All shipping and transit costs must be included as part of the total purchase price submitted to the Government (vendor may either include the shipping in the costs of the items, or outline it in a separate line item).

4.3.1.3 The Government will provide the shipping address as part of the solicitation document. Additionally, the Government will provide the vendor with the point of contact at the physical destination delivery address.

4.3.2 For vendors located outside of the United Kingdom.

4.3.2.1 Option One: United States Postal Service.

4.3.2.1.1 Shipping shall be FOB Destination.

4.3.2.1.2 All shipping and transit costs must be included as part of the total purchase price submitted to the Government (vendor may either included the shipping in the costs of the items, or outline it in a separate line item).

4.3.2.1.3 Weight of individual shipments must not exceed 70lbs.

4.3.2.1.4 Dimensions of individual shipments must not exceed 119 inches in length, and/or 72 inches in width or height.

4.3.2.1.5 Hazardous material is not submitted.

4.3.2.1.6 The Government will provide the APO shipping address as part of the solicitation.

4.3.2.2 Option Two: Commercial small parcel carrier.

4.3.2.2.1 Shipping shall be FOB Destination.

4.3.2.2.2 All shipping and transit costs must be included as part of the total purchase price submitted to the Government (vendor may either included the shipping in the costs of the items, or outline it in a separate line item).

4.3.2.2.3 Weight of individual shipments must not exceed 300lbs.

4.3.2.2.4 Dimensions of individual shipments must not exceed 119 inches in length, and/or 72 inches in width or height.

4.3.2.2.5 The Contractor is responsible for arranging and performing all shipping actions from origin to final destination.

4.3.2.2.6 The Government will provide the shipping address as part of the solicitation document. Additionally, the Government will provide the vendor with the point of contact at the physical destination delivery address.

4.3.2.3 Option Three: Consolidated Shipping Point.

4.3.2.3.1 Shipping shall be FOB Destination.

4.3.2.3.2 All shipping and transit costs must be included as part of the total purchase price submitted to the Government (vendor may either included the shipping in the costs of the items, or outline it in a separate line item).

4.3.2.3.3 Weight of individual shipments must exceed 300lbs.

4.3.2.3.4 Dimensions of individual shipments must exceed 72 inches of any one dimensions (length, width, height).

4.3.2.3.5 Hazardous material may be shipped via this method.

4.3.2.3.6 The Contractor must complete a DD Form 1139 “XXX” to determine if the cargo can be shipped via MILAIR.

4.3.2.3.7 The Contractor shall ensure all cargo is marked “UNITED STATES AIR FORCE” in order to ensure shipments clear customs.

4.3.2.3.8 48 FW logistics points of contact are provided for in 4.3.3.

4.3.3 Contact Information; 48th Logistical Readiness Squadron (48 LRS)

4.3.3.1 48 LRS/Inbound Customs; 48lrs.lgrddc.inboundcustoms@us.af.mil.

4.3.3.2 48 LRS/Inbound Cargo; 48lrs.inboundcargo@us.af.mil.

4.3.3.3 Commercial phone number; +44 01638 525620.

4.4 Government Furnished Material: N/A

4.5 Applicable Directives: N/A

5.0 Appendix: Related Documents