SOW Safety Railing Replacement.docx

Statement of Work HML Safety Railing Replacement and Addition 331 Fort Johnson Road Charleston, SC 29412

GENERAL

The Hollings Marine Laboratory (HML), 331 Fort Johnson Rd., Charleston, SC 29412 has the requirement to replace, upgrade, and furbish new safety railing. OSHA requires that fall protection be provided at elevations of four feet in general industry workplaces. The Hollings Marine Laboratory requires new aluminum railings and handrails to replace existing railings that have decayed and are failing to ensure safety and compliance with OSHA regulations. Additionally, HML needs a stanchion and cable system along open areas at two sections of the loading dock for safety and compliance.

OBJECTIVE

The Department of Commerce (DOC)/National Oceanic Atmospheric Administration (NOAA)/ the National Ocean Service (NOS)/ Hollings Marine Laboratory (HML), located at 331 Fort Johnson Road, Charleston, SC is a federal research laboratory housing five (5) scientific business partners. The HML is an approximately 117,000 square foot laboratory facility, which includes laboratories, office spaces, a nuclear magnetic resonance (NMR) facility, and an aquaculture facility. From all aspects, Safety, Quality, and Value are paramount in the overall protection of personnel while performing their duties during operations in and around the Hollings Marine Laboratory. In order to diligently protect personnel, as well as to provide up to date and in compliance to OSHA regulations, the facility requires fabrication and installation of aluminum handrails and guard rails along with aluminum stanchions and a stainless-steel cable guard system around key areas of the back loading dock and its perimeter.

QUALIFICATIONS

At the time of proposal submittal, the contractor must have all applicable licenses as required under the laws of South Carolina, the federal government, and local ordinances for the performance of work under this agreement. Comment by Dawn Dabney: Change proposal to quote

The selected contractor must show certification, competency and experience with integrating services solving operational facility challenges with a focus on Environmental, Industrial, and Construction Services. The contractor will perform the work with factory-trained, skilled, professional technicians that are familiar with OSHA regulations, inspection, maintenance and repair procedures requested in this contract. Evidence of the stated requirements shall be submitted with the vendor’s quote. All work performed under this contract shall be performed by a licensed contractor who is registered to do business in Charleston County and the state of South Carolina. The Contractor shall guarantee all work for one calendar year from Government acceptance of the completed project and agree to remedy at its own expense any defects caused by poor workmanship or materials.

Work must be completed observing all federal, state, and local laws and regulations. In order to comply with the Debt Collection Improvement Act of 1966, all contractors must be registered in the System for Award Management (SAM) to be considered for an award of a federal contract. For information regarding registration in SAM visit the website at http://www.sam.gov. Vendor must note on quote if they accept credit cards as a method of payment. Vendor needs to include their DUN and Bradstreet number with their bid proposal.

SAFETY

· The Contractor shall provide and ensure that all personnel at the work site wear the safety devices/apparel described below when working on site and as required.

1. Approved back support and protective devices

2. Eye protection in compliance with ANSIZ87.1. -1968.

3. Approved hearing protection

4. Approved hand protection

5. Other safety devices/apparel when conditions warrant

· The Contractor shall furnish documentation where required and as directed by the Contracting Officers Representative (COR) of the completion of the approved safety training of equipment operators and other personnel. The safety training shall comply with all OSHA standards and a sample program shall be submitted to the Contracting Officers Representative (COR). Comment by Dawn Dabney: Are we having a COR on this contract.

· The Clients Safety Officer reserves the right to inspect all areas for safety violations at its discretion, direct the Contractor to make immediate improvement of necessary conditions and/or procedures, and/or stop the work if other hazards are deemed to exist.

· In the event that the Client Safety Officer should elect to stop work because of any type of existing safety hazards after the Contractor has been notified and provided ample time to correct, the Contractor shall bear all costs for eliminating the hazard(s) and shall not be granted compensation for the work stoppage. The Contractor shall pay all additional expenses.

· The Contractor shall be responsible for initiating, maintaining and supervising all safety precautions and programs in connection with the performance of the contract. The Contractor shall take all necessary precautions for safety of, and shall provide reasonable protection to prevent damage, injury or loss to persons, properties, equipment and vehicles.

· The Contractor shall, without additional expense to the Client, be responsible for obtaining and renewing all necessary licenses and permits. The Contractor shall also be responsible for all damages to persons or property that occur as a result of the Contractor’s negligence and shall take proper safety and health precautions to protect the work, the workers, the public and the property of others. In addition, the Contractor shall be responsible for all materials delivered and work performed until completion and acceptance of the entire work.

· The Contractor shall comply with all applicable revisions, additions, changes and/or upgrades to any Federal, state, and municipal laws, codes, and regulations which are in effect on the date of contract and which affect the performance of the work.

SCOPE OF WORK

1. All the proceeding work will be performed within current and up to date OSHA standards including vertical and horizontal dimensions and strength capacity of all installations.

2. The Contractor or their subcontractors will identify all areas specified for replacement as well as any additions to be added per this contract to take measurements for fabrication of the railings, guardrails and stanchions specifically designed for their locations.

3. The contractor shall provide railing that is an all-aluminum railing system with 1-1/2” vertical and top rails. A series of ¾” horizontal rails shall be installed below the top rail that will be spaced to comply with OSHA regulations.

4. Prior to the installation of the new guard rails, the old railings will be demolished and then concrete patched with non-shrink grout or at minimum, its equivalent.

5. An aluminum style toe-kick plate shall be installed to finish out the bottom. The vertical rails shall be mounted on a base plate that will flush mount to the top of the concrete and wrap around to the face of the wall. Stainless steel bolts shall be affixed to the new base plates.

6. Final field welding shall be used to tie long sections together for final mounting. To mount the aluminum footers against concrete surfaces, the contractor should place a separation barrier that will be required to prevent corrosion. Use of an asphaltic membrane or equivalent for this purpose is required. The bolt holes shall be pre-drilled, and the use of epoxy or other means of reinforcement shall be used to secure the bolts in place.

7. For the stanchion and stainless-steel cable guard system, the contractor shall provide surface mount prefabricated, evenly spaced stanchions using stainless steel bolts.

8. As with the guard rails and handrails an asphaltic membrane or its equivalent shall be used as needed to maintain separation of aluminum and concrete materials.

9. After the stanchions are mounted a 3/8” stainless steel cable type system shall be double strung between them. A turnbuckle type system shall be installed in multiple locations so that these cables can be maintained and tightened. Secondly, this cable system shall be able to be loosened as needed and, in the event, oversized deliveries are required for a means to accept deliveries and/or gain access easily for forklift and the unloading of freight whenever necessary.

The Facility Manager will be available to answer questions and provide handouts on existing systems during the site visit.

DELIVERABLES

331 Fort Johnson Rd Charleston, SC 29412 (808) 295-3822

331 Fort Johnson Rd Charleston, SC 29412 (808) 295-3822

331 Fort Johnson Rd Charleston, SC 29412 (808) 295-3822

331 Fort Johnson Rd Charleston, SC 29412 (808) 295-3822

331 Fort Johnson Rd Charleston, SC 29412 (808) 295-3822

331 Fort Johnson Rd Charleston, SC 29412 (808) 295-3822

GUARANTEE OF WORK

The contractor shall guarantee all work and agree to remedy, at their own expense, any defects caused by poor workmanship or materials. The contractor shall provide a 1 year complete warranty on all parts and labor in addition to any manufacturer’s warranty.

SITE VISIT

All vendors are highly encouraged to attend a pre-bid site visit at Hollings Marine Laboratory. The site visit times and date will be promulgated by the Government Point of Contact (GPOC). During the site visit, prospective vendors will have the opportunity to review engineering structural drawings and inspect locations around the facility where material laydown areas can be set up. The GPOC and Facility Manager will be available to answer questions and provide handouts on existing systems during the site visit.

PERIOD OF PERFORMANCE

All work associated with the rip out, disposal and replacement installation of the specified Safety Railing shall be accomplished within 90 days from date of award. Any interruption of normal building operation will be minimal and scheduled with the GPOC at least 48hrs in advance so that proper notification of the residents, so that actions can be taken to protect the life safety of the residents.

Any limited interruption shall be confined to the days of actual demolition and installation, and the contractor shall make every attempt to notify the Facility Manager or Facilities Support Personnel at least 48 hours prior to the anticipated impact.

WORK SCHEDULES/SHIFTS

The contractor shall accomplish all work for the Hollings Marine Laboratory during the hours of 0700 and 1600 Monday through Friday, excluding Federal Holidays. This allows the flexibility for the contractor to schedule eight hours of work during a time when HML staff will be at the facility. If weekend work is required, a meeting with the contracting officer of record and the client will be held to address the best way to proceed in this matter and the contractor will be notified of the outcome.

IT SECURITY REQUIREMENTS

The Certification and Accreditation (C&A) or Assessment and Authentication (A&A) requirements of Clause 48 CFR 1352.239-72 do not apply, and a Security Accreditation Package is not required.

The contractor shall not have access to any government owned equipment or be furnished government privileged information. All hardware and software provided in this contract will become the property of the government.

The contractor shall only supply software, product license and will not require the use of any contractor owned equipment. The contractor will not have remote access to any government owned equipment. The software and hardware related to this acquisition will be incorporated into an existing government Certification and Accreditation (C&A) or Assessment and Authentication (A&A) package.

CONFORMANCE WITH ENVIRONMENTAL MANAGEMENT SYSTEMS

The Contractor shall perform work under this contract consistent with the relevant policy and objectives identified in the agency, organizational, or facility environmental management system (EMS) applicable for your contract. The Contractor shall perform work in a manner that conforms to all appropriate Environmental Management Programs and Operational Controls identified by the agency, organizational, or facility EMS, and provide monitoring and measurement information as necessary for the organization to address environmental performance relative to the environmental, energy, and transportation management goals. In the event an environmental nonconformance or noncompliance associated with the contracted services is identified, the contractor shall take corrective and/or preventative actions. In the case of a noncompliance, the Contractor shall respond and take corrective action immediately. In the case of a nonconformance, the Contractor shall respond and take corrective action based on the time schedule established by the EMS Site Coordinator. In addition, the Contractor shall ensure that their employees are aware of the roles and responsibilities identified by the environmental management system and how these requirements affect their work performed under this contract.

1. As required, register at front desk and receive a temporary pass for one day (if needed a door pass card will be provided).

2. The front desk personnel will have you read a brief statement concerning the EMS. The Facility Manager or designated maintenance staff members will convey to the contractor any other items that need to be done to protect HML and the environment.

ADDITIONAL REQUIREMENTS AND PROVISIONS

Contractor Qualifications:

In determining the responsibility of a contractor, the following criteria will be considered.

Contractors may be asked to produce evidence so their responsibility can be determined.

1. The contractor must have at the time of proposal any and all applicable licenses as required under the laws of South Carolina, Federal laws, and any local laws or ordinances for the performance of work under this agreement.

2. Adequate capital and credit rating sufficient to complete all operations under this agreement.

3. The contractor can provide the service promptly, or within the time specified, without delay or interference.

4. The character, integrity, reliability, reputation, judgment, experience, and efficiency of the contractor.

5. The quality of performance of previous contracts and services.

6. An adequate supply of equipment in good condition and adequate manpower to perform the service.

POINT OF CONTACT

The GPOC will serve as the Point of Contact for specific questions concerning this Statement of Work (SOW). For any questions concerning this SOW, please contact Mr. Richard Sparkman at (808) 295-3822.