SOW_Rubber Chablon BPA.pdf

Version 07/03/2026

Statement of Work Steel-Backed Rubber Chablon Blanket Purchase Agreement

SECTION I: Background

1.1 The Bureau of Engraving and Printing (BEP) is an agency within the Department of the Treasury that designs, engraves, and prints United States currency and other security products.

1.2 The Office of Engraving manages the pre-press operations at the BEP and produces engraved plates used in currency manufacturing.

1.3 This is a Blanket Purchase Agreement (BPA) contract for Steel-Backed Rubber Chablons Plates to prevent any disruption in the United States currency printing operations. These chablon plates are vital for precise ink distribution and must meet rigorous durability standards to maintain print integrity.

SECTION II: Purpose

2.1 Product, Service or Outcome Needed.

2.1.1 The BEP requires a continuous supply of pre-qualified, verified, and validated Series 6001 Steel-Backed Rubber Chablon plates to maintain uninterrupted currency production operations in Washington, DC and Fort Worth, Texas.

2.1.2 The BEP also requires a supply developmental Steel-Backed Rubber Chablons plates for BEP to facilitate the internal engineering, testing, and validation of a secondary rubber-chablon formulation. This is required for mitigating supply chain risk and establishing operational redundancy, ensuring that a vetted and performance tested back-up material is available to maintain technical parity and production continuity within the BEP’s high-security manufacturing environment.

2.2 Scope of the Product, Service, or Outcome.

2.2.1 The Contractor shall provide a continuous supply of Steel-Backed Rubber Chablons plates (inking templates) specifically engineered for high-pressure intaglio printing presses. These components must consist of a high-grade rubber elastomer surface permanently bonded to a steel backing to ensure dimensional stability under extreme mechanical stress. To maintain the integrity of the United States currency, all deliverables shall be pre-qualified, verified, and validated against BEP technical specifications and production processes.

SECTION III: Technical Requirements/Tasks/Outcomes

3.1 Technical Requirements:

3.1.1 The Contractor shall provide Series 6001 Steel-Backed Rubber Chablons plates with the following properties:

Material: Nitrile Rubber, NBR, Solvent-Free, 17646

Surface: Fineground

Carrier: Metal (magnetic/thickness 0.254 mm)

3.1.2 The Contractor shall provide Series 6001 Steel-Backed Rubber Chablons plates that have been pre-qualified with the following dimensions:

Length 742 mm Width 840 mm Steel Thickness 0.09 mm Total Thickness 1.2 mm Overall Cylinder Length 2540 mm

3.1.3 The Contractor shall provide developmental Steel-Backed Rubber Chablons plates featuring experimental material compositions for BEP pre-qualification testing.

Developmental Steel-Backed Rubber Chablons shall have the following dimensions:

Length 742 mm Width 840 mm Steel Thickness 0.09 mm Total Thickness 1.2 mm Overall Cylinder Length 2540 mm

3.1.4 The Contractor shall manufacture Steel-Backed Rubber Chablons according to PDF design specifications provided by the BEP.

Standard Designs are defined as plates manufactured using existing design files previously produced by the Contractor.

New Designs are defined as plates produced from original design files submitted in conjunction with an individual BPA call.

3.1.5 Steel-backed Rubber Chablon plates shall have a chemical resistance to BEP solvents, wiping solutions, and high-viscosity inks to prevent swelling or degradation during the production and test printing.

3.1.6 Steel-backed Rubber Chablon plates shall have an intaglio printing lifespan of approximately 20 million impressions.

3.1.7 The Contractor shall replace any Steel-Backed Rubber Chablon plates found to be scratched, dented, or otherwise damaged during the BEP’s initial quality inspection.

Replacement units must be delivered to the facility within 30 calendars days of the damage notification.

3.2 Warranty

3.2.1 The Contractor shall provide a written warranty guaranteeing that all steel-backed rubber chablon plates arrive free from surface defects, scratches, or edge damage.

3.2.2 The warranty period shall last for one (1) year (12 calendar months), commencing after the full acceptance of the D2 Tool Steel ESR bars by the Contracting Officer

Representative (COR). This warranty will cover parts, labor, and associated transportation and shipping costs.

3.2.3 If a malfunction occurs with any part covered under warranty, the Government will notify the Contractor within seventy-two (72) hours. The Contractor shall replace the defective steel-backed rubber chablon plates within thirty (30) days of receiving this notification, at no cost to the Government

3.3 Deliverables

3.3.1 The Contractor shall adhere to all deliverable schedules as stated in the issued Calls.

3.3.2 The Contractor shall provide Series 6001 Steel-backed Rubber Chablon plates that have been pre-qualified for BEP currency production.

3.3.3 The Contractor shall provide developmental Steel-backed Rubber Chablon plates for BEP production pre-qualification testing.

3.3.4 The Contractor shall provide a Certificate of Conformance (CoC) within five (5) business days of the contract award to the COR in PDF or Word Document form for each batch of Steel-backed Rubber Chablon plates delivered to the BEP.

3.3.5 The Contractor shall provide a written warranty within five (5) busines days of the contract award to the COR in PDF or Word Document form guaranteeing that all Steel- Backed Rubber Chablon plates arrive free from surface defects, scratches, or edge damage.

3.4 Performance/ Delivery Period. The period of performance for this BPA is five (5) years with twelve (12) month ordering periods or when the BPA limit is reached, whichever occurs first.

3.5 Place/ Location of Performance/ Delivery.

The delivery shall be the BEP’s DC Currency Facility (DCF) and/or Western Currency Facility

(WCF).

Bureau of Engraving and Printing Bureau of Engraving and Printing Eastern Currency Facility (DCF) Western Currency Facility (WCF) 14th and C Streets, SW 9000 Blue Mound Road Washington, DC 20228 Fort Worth, Texas 76131

3.6 Special Delivery Instructions

3.6.1 Deliveries to WASHINGTON, D.C. ANNEX BUILDING-(LOADING DOCK ON “D” STREET SW, BETWEEN 13th & 14th STREETS SW)

Vendors must call the appointment hotline at (202) 874-2333 twenty-four (24) hours in advance to schedule approximate delivery times. The hotline is manned from 6:30 am to 2:15 pm Monday through Friday. A voicemail message maybe left after normal working hours. Deliveries are accepted between 8:00 am and 2:15 pm, Monday through Friday, excluding holidays.

Over the road vehicles having an overall height exceeding 12’6” (3.8 meters) empty, or an overall length exceeding 42’ (12.2 meters) cannot be accommodated at our receiving platform.

To resolve any delivery issue, please contact Shipping & Receiving at (202) 874-3620 care of Material Handler/Leader.

3.6.2 Deliveries to FORT WORTH, TX FACILITY, 9000 BLUE MOUND ROAD, FORT WORTH, TEXAS

Vendors must call the Receiving Area at (817) 231-4168 or (817) 847-3664 at least twenty-four

(24) hours in advance to notify approximate delivery time & date. Deliveries are accepted during the operating hours of 7:00 am to 2:00 PM. After hours contact numbers are (817) 231- 4168 or (817) 847-3855 (voicemail). WCF General Stores/Receiving operating hours are from 6:00 am to 2:30 pm local time, Monday through Friday, excluding holidays.

To resolve any delivery issue, please contact WCF General Stores/Receiving management at

(817) 231-4167 or (817) 847-3855.

3.6.3 Federal Holidays and Year-End Shutdown (Y.E.S.)

The BEP observes all Federal Holidays as outlined by the Office of Personnel Management (OPM). For a current list of holidays, please visit OPM's website at Federal Holidays.

Additionally, the BEP typically has a year-end shutdown (Y.E.S.) from December 25 to January

1. Deliveries are generally not accepted on Federal Holidays or during the Y.E.S. period unless there are extenuating circumstances and arrangements have been made in advance with the appropriate BEP personnel.

3.7 Delivery Requirements

3.7.1 The contractor shall provide tracking information to the designated COR. All incoming packages shall be addressed to “Office of Engraving”.

3.7.2 The BEP requires that all packing slips be placed in a self-adhesive pack list envelope and affixed to the outside a shipment. The packing slip will include, at minimum, the following information:

General items-Information required for each shipment:

BPA Call Number- The call number BEP assigned to this purchase

Shipping Address-Point from which the merchandise was shipped

Telephone Number-The telephone number of the vendor contact to be called for inquiries related to the merchandise https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays/#url=Overview

Customer Information-The name and telephone number of the party to which the merchandise is being shipped

Total Weight of Packages (if item is sold to BEP in pounds)

If items are drop shipped from a supplier, you must ensure the proper purchase order number is written on the packaging slip by your supplier

Line Items–Information required for each line item included in the shipment:

Manufacturer Product Identification – Item Number assigned by manufacturer/supplier.

BEP Product Identification (If Applicable) –Stock Item Number assigned by

BEP

Quantity Ordered – Quantity on the purchase order or unit of measurement.

Quantity Shipped – With the packing slip.

Quantity Back-ordered, where applicable.

If the packing slip contains multiple purchase orders, each line item should include the applicable purchase order number.

3.8 Notice of Delays

If the Contractor faces difficulties in meeting performance requirements, anticipates challenges complying with the contract delivery schedule, or becomes aware of any actual or potential situation that may delay or threaten the timely performance of this contract, the Contractor must immediately notify the CO and the COR. This notification should be made in writing and includes relevant details. However, it is important to note that this information is for informational purposes only and does not waive the Government's rights to enforce any delivery schedules, dates, or any legal rights and remedies under this contract.

3.9 Notice of Changes

The Contractor shall inform the CO and COR in writing of any potential or actual deviations from technical requirements. Any deviations from the technical requirements in this contract require prior written approval from the CO.

3.10 Special Requirements

3.10.1 Contracting Officer Representative (COR): The (COR) will be identified by separate letter issued by the CO. The COR monitors all technical aspects of the Contract and assists in Contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, specifjications; monitor Contractor's performance and notifies both the CO and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates.

The COR is not authorized to change any of the terms and conditions of the Contract.

3.11 Environmental, Health, and Safety

3.11.1 Contracted services must be performed in a manner consistent with all EHS federal regulations, standards, and BEP policies (75B-07.0-06). Any proposed repairs should also adhere to all pertinent EHS requirements intended for large equipment purchases from the latest version of the EMS document 75B-07.0-06.

3.11.2 All Contractors must comply with the requirements and procedures established through the BEP Environmental, Health, and Safety (EHS) document(s): 75D-07.0-04 EHS Contractor Requirements