SOW RFI.pdf

STATEMENT OF WORK (SOW)

Support for Design, Development and

Integration for Mobile Over-the-Horizon Radar

(MOTHR) System

TABLE OF CONTENTS

1. Introduction

1.1 Background

1.2 Scope

2. General Requirements

2.1 Non-personal Services

2.2 Business Relations

2.2.1 Data Rights

2.3 Contract Administration and Management

2.3.1 Contract Management

2.3.2 Personnel Administration

2.3.3 Contract Administration

2.3.4 Contractor’s Management Plan (CMP)

2.3.5 Subcontractor Management

2.4 Use of Government Property at Government Facilities

2.5 Government Furnished Property (GFP) and Contractor Acquired Property (CAP)

2.6 Materials Purchase

2.7 Requirement for On-site Contractors

2.8 Electronic and Information Technology (EIT)

2.9 Location and Hours of Work

2.10 Travel/Temporary Duty (TDY)

3. Technical Requirements

3.1 RF Systems Engineering

3.2 Electronic Hardware Engineering and Development

3.3 Mechanical Engineering

3.4 Control System Engineering

3.5 Modeling and Simulation

3.6 Technician Support

3.7 Project Support Management

3.8 Support for Experiments aboard Vessels

4. Special Requirements

4.1 Quality Assurance

4.2 Security

4.2.1 DD Form 254

4.3 Safety

5. Deliverables

5.1 Contract Data Requirements List (CDRL)

5.1.1 Monthly Labor and Financial Status Report (CDRL A001)

5.2 Technical Progress Reports (CDRL A002)

5.3 Test Plans (CDRL A003)

5.4 Technical Reports and Presentation Materials (CDRL A004);

5.5 Government Furnished Property and Contractor Acquired Property Report (CDRL A005);

5.6 Contractor’s Management Plan (CDRL A006);

6. Performance Requirements Summary (PRS)

1. Introduction This statement of work (SOW) describes the engineering and integration effort the Contractor is required to provide the Radar Division of the Naval Research Laboratory (NRL), Washington DC. Government research team in areas High Frequency (HF) Radio Frequency (RF) systems, signal processing hardware, mechanical analysis as well as system integration on mobile platforms. Tasks for this effort will be performed at the Contractor’s facilities, NRL-DC, Norfolk, NRL Chesapeake Bay Detachment at Chesapeake Beach, MD and other Government Field sites. Some of the work will need to be performed aboard sea vessels.

1.1 Background

The objective of the MOTHR system is to develop a long-range surveillance architecture and demonstrate key capabilities in HF radar and communications on a mobile platform. The Radar Division at NRL is currently designing and developing such a system under an effort called Wide Area Radar Network (WARN). One of the main tasks under WARN is to deploy a HF OTH radar, separate Transmit and Receive systems, that can be deployed at sea. NRL is currently involved in the concept definition and design on various concept studies and projects, which will determine the final prototype system.

This work statement requires the Contractor to support technology advancements, system requirements definition, architecture maturation, system and unit design and finally development and transition to an operational system to support the effort.

1.2 Scope

The purpose of this contract is to provide personnel, facilities and manufacturing capabilities in support of the tasks listed in Section 3 pertaining to the development of the MOTHR prototype system.

Task Area I – RF Systems Engineer

Task Area II – Electronic Hardware Engineering and Development

Task Area III – Mechanical Engineering

Task Area IV – Control Systems Engineering

Task Area V – Modeling and Simulation

Task Area VI – Technician Support

Task Area VII – Project Support

Task Area VIII – Support for Experiments aboard Surface Platforms (Vessels)

2. General Requirements The Contractor shall have its support team in place and fully functioning within 30 days of contract award and initial task order.

. The Contractor must execute the scope of work in a manner that provides for high quality, timely support while incorporating the proper mix and the most effective use of personnel.

2.1 Non-personal Services

The Government will neither supervise Contractor employees nor control the method by which the

Contractor performs the required tasks. The Government will not assign tasks to, or prepare work schedules for, individual Contractor employees.

The Contractor shall be responsible for managing its employees and guarding against any action that are of the nature of personal services, or give the perception of personal services as defined in FAR-Part 31, Servicing Contract, dated 31 May 2011.

The Contractor shall notify the Contracting Officer (CO) if any Government-requested actions constitute, or are perceived to constitute, personal services.

2.2 Business Relations

The Contractor shall integrate and coordinate all activity needed to execute this contract.

2.2.1 Data Rights

Government Data right clauses are included in Section I DFARS 252.227-7013 Rights in Technical Data –

Non Commercial Items (May 2013).

2.3 Contract Administration and Management

The following subsections specify requirements for contract management and Contractor personnel administration.

2.3.1 Contract Management

The Contractor shall establish clear organizational lines of authority and responsibility to ensure effective management of resources assigned to his contract.

2.3.2 Personnel Administration

The Contractor shall assign a single point of contact, also known the Program Manager (PM), who must work closely with the CO and the Contractor Officer’s Representative (COR), as applicable.

The Contractor PM is ultimately responsible for ensuring that the Contractor’s performance meets all government-contracting requirements within cost and schedule. The PM must have all the requisite authority for full control over all company resources necessary for contract performance. As appropriate, the role of PM is a full-time management position.

The Contractor shall maintain the adequacy of their employees by providing initial and refresher training to meet the SOW requirements.

The Contractor shall make necessary travel arrangements for Contractor employees only after the travel has been reviewed and approval by the COR at least three (3) weeks prior to the actual travel trip.

2.3.3 Contract Administration

The Contractor shall establish processes and assign appropriate resources t effectively administer this contract.

The Contractor shall respond to Government requests for contractual actions within five (5) working days.

2.3.4 Contractor’s Management Plan (CMP)

The Contractor shall submit a Contractor’s Management Plan (CMP) defining the Contractor’s approach to executing the contract. The CMP provides the Government insight into the systems, processes, and structure within which the contractor operates. The CMP should include, as applicable and if not defined in a separate plan: quality control, risk management, systems engineering, software management, configuration management and subcontract management.

A draft CMP is to be delivered with the Contractor’s proposal; three copies of the complete version shall be submitted 30 days after task order award to the KO and COR, and within 5 working days when changes are made thereafter.

The Contractor shall receive the contracting officer’s acceptance in writing of any proposed change to the management plan once the CMP has been accepted by the Government.

The draft CMP delivered with the contractor's proposal should provide a detailed narrative demonstrating how:

The Contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this SOW.

The Contractor shall develop and maintain an effective risk management program to ensure services are performed in accordance with this SOW.

The Contractor shall develop and maintain an effective systems engineering program to ensure services are performed in accordance with this SOW.

The Contractor shall develop and maintain an effective configuration management program to ensure services are performed in accordance with this SOW.

The Contractor shall develop and maintain an effective subcontract management program to ensure services are performed in accordance with this SOW.

The Contractor shall develop and maintain an effective Integrated Master Schedule (IMS) and

Contract Work Breakdown Structure (CWBS) to ensure services are performed in accordance with this SOW.

2.3.5 Subcontractor Management

The Contractor shall be responsible for any subcontract management necessary to integrate work performed on this contract and shall be responsible and accountable for subcontractor performance on this contract. The prime Contractor will manage work distribution to ensure there are no Organizational Conflict of Interest (OCI) considerations. The Contractor must seek the Contracting Officer’s consent prior to adding subcontractors to their team. Consent to subcontract shall be in accordance with procedures established under FAR clause 52.244-2, Subcontracts. Cross teaming may or may not be permitted, and shall be subject to approval by the Contracting Officer.

2.4 Use of Government Property at Government Facilities

If determined to be in the Government’s best interest, the Government will make available the materials, office space, communications capability, and information for use by the Contractor in the performance of this contract at Government facilities. Government property used by the Contractor at the Government’s facilities will be on a rent-free basis and all such property shall be considered to remain in the possession and control of the NRL for property responsibility and accountability purposes.

2.5 Government Furnished Property (GFP) and Contractor Acquired Property (CAP)

Government may furnish necessary equipment or hardware for performance of this task order. The

Contractor shall maintain proper accountability and safeguards of all GFP in accordance with FAR 52.245-1, and the requirements set forth in this task order.

Equipment and unexpended materials and supplies purchased by the contractor under this contract become the property of the Government at the end of the performance period, including all options.

The contractor shall provide supplies for contractor personnel.

The contractor shall provide any other equipment, material and supplies, not furnished by the Governement but required to perform the work defined under Section 3: Technical Requirements.

2.6 Materials Purchase

Only material necessary to support this task order shall be acquired. Any purchased material, hardware, and/or software product shall become the property of the Government upon delivery of the task assignment. The Contractor shall track the whereabouts of the hardware and maintain software integrity within the licensing agreement of the producer. Items purchased must meet the requirements set forth by the Government. The Contractor is authorized to utilize approved Government contract vehicles such as

General Services Administration (GSA) Schedules, and etc. for purchase of materials in support of this effort.

2.7 Requirement for On-site Contractors

Contractor shall comply with requirements for On-Site Contractor for performance at the Government’s facility. The full text of the requirements for On-Site contractors is set forth at Section J, Attachment 02.

Pursuant to DFARS 211.106 contractor employees shall identify themselves as contractor personnel by introducing themselves or being introduced as contractor personnel and displaying distinguishing badges or other visible identification for meetings with Government personnel. In addition, contractor personnel shall appropriately identify themselves as contractor employees in telephone conversations and in formal and informal written correspondence.

2.8 Electronic and Information Technology (EIT)

In accordance with Section 508 of the Rehabilitation Act of 1973 (29 U.S.C. 794d), all EIT supplies and services provided under this contract must comply with the applicable accessibility standards issued by the

Architectural and Transportation Barriers Compliance Board at 36 CFR part 1194 (see FAR Subpart 39.2).

Electronic and information technology (EIT) is defined at FAR 2.101.

2.9 Location and Hours of Work

Accomplishment of the tasks contained in this SOW requires work primarily at the Chesapeake Bay

Detachment (CBD) of the Naval Research Laboratory, 5813 Bayside Rd., Chesapeake Md. 20732. Secondary research sites at Tilghman Island, MD, Naval Air Station Patuxent River MD, NASA Flight Facility Wallops

Island, VA and NRL, Washington, DC are also included in this Statement of Work. Other sites will be identified as needed. Normal Government workdays are Monday through Friday except US Federal

Holidays. Government workers typically work eight (8) hours per day, 40 hours per week. Flextime

Government workers usually start no earlier than 0600 and no later than 0900. Government core hours of work are from 0900 to 1500 daily.

The Contractor work day is defined as eight (8) hours within a 24 Hr. period which overlap the government core hours unless otherwise approved by the COR.

The Contractor shall have a physically secure work facility in the case that repairs or modifications are to be made away from the CBD. This facility must have sufficient enclosed working space to accommodate two

(2) 40’ modified ISO containers simultaneously.

2.10 Travel/Temporary Duty (TDY)

Travel to the CBD and the secondary test sites noted above are considered local travel. Travel to other government facilities or Contractor facilities may be required, and is on a strictly cost reimbursable basis.

The Contractor shall conduct out of area travel only when directed/authorized by the COR.

The Contractor shall make necessary travel arrangements for employees.

The Contractor shall be able to provide two (2) persons within one day plus travel of notification for deployment to support work described in this Statement of Work at any location within the United States.

The persons are to deploy with tooling for mechanical or electrical work necessary to maintain or repair

EMWRF related equipment. The Contractor shall bill costs for travel in accordance with FAR 31.205-46

Travel Costs (subject to local policy & procedures).

3. Technical Requirements The following section specifies the technical requirements for the contract.

3.1 RF Systems Engineering

The Contractor shall provide a subject matter expert (SME) to support and conduct RF Systems Engineering.

Perform system analysis, design, development and field test of RF systems (focus is on HF OTH radars).

Conduct trade studies that lead to optimal system performance for a defined set of conditions and applications.

Investigate new RF component technologies and their application focused for this contract

Script and conduct automated parametric tests of RF and electronics assemblies using tools such as MATLAB instrument control toolbox, NI TestStand or NI LabView.

Performance component and transceiver measurements of parameters such as S-parameters, P1dB, OIP3, noise figure, gain, leakage, isolation etc.

Perform technical analyses and computer simulations to evaluate component and subsystem applicable to the MOTHR prototype.

Develop integration plans for the development of the final prototype

Fully document test results and analysis.

Produce and deliver fully developed system/subsystems.

Develop technical and user manuals for developed system.

Participate in technical meetings and design reviews, provide critiques, review documentation, and monitor technical progress.

3.2 Electronic Hardware Engineering and Development

The Contractor shall provide SME support for hardware engineering and development.

Design and develop analog/RF/microwave circuits and subsystems, including the design, fabrication and testing of RF and microwave receivers and exciters.

Design and develop digital circuits and subsystems, including design, fabrication and testing of circuits to perform digital function such as and not limited to up- and down-converters, filtering, waveform generation, digitization and beamforming.

Design, develop and operate test equipment suites for the evaluation and verification of subsystems and systems.

Operate and program, when appropriate, test equipment

Design and develop integrated microwave modules and assemblies, including transmit/receive

(T/R) modules. Designs must address mechanical, thermal and cost considerations and constraints.

Develop integration plans for the development of the final prototype

Produce and deliver the final developed systems and subsystems.

Document all design and test results

Develop technical and user manuals for developed equipment

3.3 Mechanical Engineering

The Contractor shall provide SME support for mechanical engineering.

Develop integration plans for the development of the final prototype

Integrate and install equipment and structures on vessels. Vessel types may include but are not limited to Tugs/Barges, Offshore Support Vessels, Container Ships and Semi-Submersible Vessels

(SSVs).

Design and develop thermal and environmental control in surface platforms.

Perform thermal, coolant, shock, vibration, load and stress design and analysis.

Develop technical and user manuals for developed equipment

Participate in technical meetings and design reviews, provide critiques, review documentation, and monitor technical progress.

3.4 Control System Engineering

The Contractor shall provide SME support for control engineering.

Integrate and install equipment on surface platforms.

Analyze control system performance

Ensure high performance shielding and grounding principles and practices are followed

Program embedded and distributed control systems

Develop technical and user manuals for developed equipment

3.5 Modeling and Simulation

The Contractor shall provide SME support for modeling and simulation.

Design and develop models and simulations of radar systems.

Perform detailed analysis and simulations using M&S tools

Use and modify established modeling tools

Fully document designs and test result monitor technical progress

3.6 Technician Support

The Contractor shall provide support for electrical and mechanical technicians.

Assemble antennas, arrays, RF hardware and associated test fixtures.

Operate RF test equipment, test fixtures and data acquisition systems.

Perform basic verification and troubleshooting of electronic assemblies

Manage the life cycle process for laboratory tests and measurement equipment

Maintain inventory control of laboratory equipment and consumable stocks

Assist in the procurement and disposal of laboratory equipment and consumable stocks.

Generate test plans.

Provide logistical support for experiments and field tests.

Manage, maintain and operate machine shops.

Document and report the results of tests, experiments and assessments.

3.7 Project Support Management

The Contractor shall provide the following project support.

Manage project design efforts to include schedule, funding day-to-da project oversight.

Provide weekly project status and Principle Investigator (PI) and COR.

Assist the PI and COR with acquisition planning, execution and administration

Evaluate, validate and manage project change request.

Prepare and monitor project schedules and budgets; provide technical guidance and assistance on contracting and assisting with direct design efforts and field work as needed.

Optimize performance, cost and schedule by ensuring project objectives are achieved on schedule and at the lowest cost compatible with PI requirements; monitor technical progress vs. schedule and budget.

Provide regular technical and financial reporting to Sponsor and PI

Provide document and inventory control support

Provide technical writer to conduct the following functions:

o Edit, format and proof-read technical reports and analyses o Research and document reference material in various subject area using a variety of media o Combine information form several authors into one cohesive document o Develop user manuals to current Navy and DoD standards.

3.8 Support for Experiments aboard Vessels

The Contractor shall provide support in conducting experiments on board vessels. Vessel types may include but are not limited to Tugs/Barges, Offshore Support Vessels, Container Ships and Semi-Submersible

Vessels (SSVs).

Develop safety plans for the installation and integration of RF systems on board vessels

Support in the development plans for the experiments to be conducted on board vessels.

Support off-shore experiments on board vessels

Support installation and removal of experimental and support equipment aboard vessels

4. Special Requirements This section describes the special requirements for this effort. The following subsections provide details of various considerations on this effort.

4.1 Quality Assurance

The Contractor shall be ISO 9001 certified.

4.2 Security

Contractor personnel performing work on classified systems under this contract must have a Secret clearance, or be under the direct observation/escort of a responsible individual with a Secret clearance. At a minimum, the Contractor shall provide at least one individual on their quick response team with Secret clearance and able to perform this function in the event that a responsible Government or other suitable support individual is not available. The security requirements are in accordance with the subsections below.

4.2.1 DD Form 254

The Contractor shall be granted access to classified information necessary for the performance of this contract upon contract award as specified in the basic DD Form 254.

4.3 Safety

The Contractor shall comply with the NRL Occupational Safety and Health Manual 5100.13C, the Safety

Related Work Practices NFPA 70E-2021 and the NRL Security Manual, 5510.40D with respect to al Contractor

Employees working at NRL.

The Contractor shall assist NRL in its on-going safety program, which entails taking a proactive approach towards providing a safe and healthy workplace.

The Contractor shall provide expertise and support with respect to: compliance with Government safety provisions, on-site identification and elimination of safety and environmental hazards, facilitating the correction of safety and environmental deficiencies reported by building monitors and/or identified during the annual NRL Safety and Environmental Inspection(s), and to otherwise provide supplementary safety training, educational support and Personal Protective Equipment (PPE), as needed.

5. Deliverables Deliverables shall be in accordance with the requirements set forth in the SOW and Exhibit A, DD 1423 at

Section J.

5.1 Contract Data Requirements List (CDRL)

5.1.1 Monthly Labor and Financial Status Report (CDRL A001)

The Contractor shall provide a monthly labor and financial status report IAW CDRL A001 to include the following details:

a. Funding history, showing when and how much money was added to each ACRN for each person the task, amounts allocated to labor, travel and material along with cumulative task funding for labor, travel and material.

b. Funding balance for labor, travel and materials in each ACRN and by person at the beginning of the monthly reporting period

c. Labor hours and amounts expended for labor, travel and materials in each ACRN and by person during the monthly reporting period

d. Funding balance for labor, travel and materials in each ACRN and by person at the end of the monthly reporting period.

5.2 Technical Progress Reports (CDRL A002)

The Contractor shall provide a monthly summary report of progress on each task including the following information.

a. Description of work accomplished.

b. Summary of meetings attended

c. Plans for next reporting period

d. Summary of issues or concerns, if any

5.3 Test Plans (CDRL A003)

The Contractor shall provide a detailed document outlining the test plans or safety plans to accomplish the prototype tasking on board vessels. These plans will be provided to NRL personnel for review 90 days prior to any submission dates.

5.4 Technical Reports and Presentation Materials (CDRL A004);

The Contractor shall provide technical reports and presentations as needed.

5.5 Government Furnished Property and Contractor Acquired Property Report (CDRL A005);

The Contractor shall provide a list of all Government Furnished Property (GFP) provided under this task order and Contractor Acquired Property (CAP) acquired under the task order. The Contractor shall utilize the GFP Data input spreadsheet located at http://www.onr.navy.mil/Contracts-Grants/manage-contract/contract-forms-download.aspx, for the required reporting.

5.6 Contractor’s Management Plan (CDRL A006);

The Contractor shall deliver a CMP under CDRL A006 containing the required information specified in SOW

Section 2.3.4.

6. Performance Requirements Summary (PRS) The Government will perform inspections and performance evaluation at any time. The Government will utilize the methodology and procedures established in the Government’s Quality Assurance Surveillance

Plan (QASP) to monitor performance under this task order. The QASP is subject to change and may be updated by the Government on a regular basis.

The chart below specifies the Performance Standards, Acceptable Quality Levels (AQL) and

Methods of Surveillance for the task order.

SOW Requirements

Performance

Measurement Performance Standard AQL

Method of

Surveillance

SOW Paragraph C.3.0. -

Technical Requirements

Schedule/Cost

Quality

Completed within established task order ceiling value and meet agreed to project milestones.

Focus on high quality, publishable results providing

Contractors best efforts to insure that task objectives are met in timely and cost-effective manner.

100% identifies and corrects deficiencies.

100% identifies trends and areas of improvement.

No Deviation without agreement from

Government

Project objectives met within the defined

Period of Performance.

100% Inspection by

COR and/or

Government Project

Leader

100% Inspection by

COR and/or

Customer Feedback

SOW Paragraph C.2.5. -

GFP/CAP

Quality Maintaining, safeguarding and managing GFP/CAP

100% maintains continuity for tracking and accountability of

GFP/CAP

100% compliance with terms of the

Contract/Task Order.

Random monitoring

SOW Requirements

Performance

Measurement Performance Standard AQL

Method of

Surveillance

SOW Paragraph C.5.0 -

Deliverables

Schedule

Quality

Required data items delivered per CDRL requirements

Reports are accurate, free of errors, and conforms to agree to specifications.

No deviation 100% Inspection by

COR and/or

100% Inspection by

COR and/or

Customer Feedback