SOW revised.pdf

STATEMENT OF WORK

FOR

SOUND, LIGHTING AND STAGE SERVICES

2021 AIRCRAFT REVEAL (UNVEILING & NAMING) CEREMONY AT EGLIN AFB

1. DESCRIPTION OF SERVICES

1.1. SCOPE OF WORK: Contractor shall provide lighting services for one (1) event performance by the U.S. Air Force (USAF) Eglin AFB at Hangar 102 for an aircraft unveiling event. The event will be held at 102 Choctawhatchee Drive, Eglin AFB, Hangar 102. The Contractor will provide the appropriate number of trained personnel and equipment necessary to support, setup and accomplish all items listed in the Statement of Work.

1.2. The contractor shall provide the appropriate number of trained persons and equipment (see list below) necessary to accomplish all tasks and services listed within this Statement of Work

(SOW). This also will include any support equipment necessary for setup.

1.3. Contractor shall provide the following LED lighting package which is to include:

Stage:

24’x12’x3’ Stage stationary

(2) sets of steps (1 left, 1 right) Stage skirting on front and sides

Sound System:

Audio Mixer

(12) Compact line array speakers flown from existing steel (6 left, 6 right)

(4) Subwoofers (2 per side) This will enhance the music effect prior to unveiling of aircraft.

(2) Half Ton single phase motors to fly PA

(2) Clear podiums (1 center stage and 1 off stage)

(1) Audix low profile microphone for off stage podium

(4) Wireless lavaliere microphones for guest speakers

(1) Press box (This for press to have direct audio feed off console)

Lights:

40’ Truss flown downstage of presentation stage

(2) Half ton motors to fly truss

(12) Source Four Leikos will 4100k gel

(3) 6 channel dimmer packs

(1) Lighting console

(6) GLP GT1 moving lights (These will be used for highlighting American Flag and creating bally hoo special effect in red, white, and blue color prior to Kabuki drop)

(6) GLP JDCI special effect color and bright open white light effect

(4) Up stage lights for backlighting presenters on stage

Upstage Truss:

40’ Truss on back of stage

(2) Quarter ton motors to fly truss

(1) 18’x12’ American Flag suspended from center of 40’ truss (no charge for American Flag)

(1) 40’ wide x 24’ tall black drape behind stage (This will enhance stage flags placed in front of curtain)

Video:

16’5” x 10’ HD LED Mobile video trailer Red, White, and Blue pipe and drape in front of video trailer

Camera Option (optional):

(2) HD Cameras with heavy duty commercial tripods

(1) HD Camera for lockdown wide shot position (without operator) Camera riser Video Switcher Graphics Playback Cat 5, SDI, and necessary cabling Clear comm Recording of event and finished hard drive of program feed

(2) Camera operators

(1) Director

Special Effects:

Kabuki Drop L Shaped truss system consisting of 75’ long leg, 65’ short leg Quarter ton motors to fly truss 24’ long black 15 ounce Encore drape panels Electronic Kabuki system to reveal aircraft on que

(6) High output vertical fog jets (2 red, 2 white, 2 blue)

House Left Drape line by hangar door:

80’ truss in front of hanger door 80’ of 24’ tall black drape

(3) Quarter ton motors

Generator:

3 Phase Diesel Generator 3 Phase Distribution Panel with Feeder Cable This will power everything being used in the hanger.

Load In / Load Out Labor:

(3) Technicians

(5) Stagehands

1.4 Labor:

Sound Technician Lighting Technician

(4) Stagehands for load out Master Electrician and trained team

2. GENERAL INFORMATION

2.1 Overall hanger 102 dimensions:

130’ wall to wall x 165’ door to door x 36’ top (center) rafter (26’ to ceiling fans) 26’ from the back wall, the rafters are 25’ high.

25’ high: The lowest part of the rafters that the drop system will hang on.

61’ short leg 73’ Long leg

Note: this drop curtain would be an “L” shape.

2.2 There will be a space allocated in the back of the hanger for empty cases.

2.3. All daily times will be coordinated with the Government Point of Contact (POC).

Government POC will be provided and identified upon contract award. All prospective contractors shall ensure they can meet the daily schedule identified below. Presentations will be about 1.5 hours long including prep on time.

3. TENTATIVE SCHEDULE

3.1. Performance date: 7 April 2021, 1000H

3.2. Set‐up Day Schedule: 6 April, 2021 (one day prior to each performance)

‐ 8:00 a.m., Staging load‐in/set‐up

‐ 09:00 a.m., Staging set‐up complete

‐ 11:00 a.m. (tentative), Audio load‐in/set‐up

‐ 1:00 p.m., Lighting load‐in/set‐up/ Rehearsal

‐ 2:00 pm

‐ 5: p.m., End of day

3.3. Day of Show Schedule: 7 April, 2021

‐ 6:00 a.m. (tentative), Audio/staging reports

‐ 7:00 a.m. (tentative), Technician rehearsal (rolling stage)

‐ 8:00 p.m., Sound check

‐ 9:00 a.m., End sound check

‐ 9:00 a.m., Lighting reports

‐ 10:00 am., Show begins

‐ 11:30 a.m., Load‐out

‐ 1:30 p.m., End of day