SOW Revised.pdf

STATEMENT OF WORK

Boiler and Cooling Tower

FCC TERRE HAUTE – CENTRAL UTILITIES PLANT

I. INTRODUCTION

The Federal Bureau of Prisons Field Acquisition Office intends to establish a contract for the provision of boiler and cooling tower services. The contractor shall provide all necessary labor, equipment and materials for proper chemical installation, accounting and testing of all chemicals utilized in the operation the boilers, water softeners, water delivery systems, at the Central Utility Plant, at the Federal Correction Complex (FCC) located at 4700 Bureau Road North, Terre Haute, Indiana, 47802. Additional information regarding the Federal Bureau of Prisons and its facilities is located at www.bop.gov

II. SERVICES TO BE PERFORMED

Provide the following:

Transfer Delivery Service for large volume chemical products:

(Amine, sulfite, boiler treatment, boiler feed Ph adjustment, cooling tower treatment, cooling tower biocide)

Chemical to be delivered and transferred by Certified Trained Delivery Specialist to site with use of Stainless

Steel Tanks. Base tanks to be provided free of charge. Plumb in and connect these tanks to the existing chemical feed piping for all the cooling tower and main boiler products at the seller’s expense.

1. Hands Free Chemical Handling

2. Containment Basins around each Chemical Tank

3. Chemical will be delivered directly to Tank by seller. Chemical will be pumped directly from these tanks into our system.

4. 1 years’ worth of daily testing reagents provided for the Central Utility Plant required testing.

Internal Boiler System Treatment- 8,800lbs

• liquid phosphate/polymer blend that has an inert constituent that enables real time readable concentration without the use of reagents

Oxygen Scavenger Pre-Treatment to Boiler System- 10,350lbs

• inorganic, non-volatile oxygen scavenger

Corrosion Inhibitor for Condensate System- 8,500lbs

• corrosion inhibitor amine to provides effective neutralization of acidic gases

Boiler Feed Water Ph Treatment- 9,000lbs

• alkalinity source with low freeze point of <0F

Multifunction Boiler Treatment- 850lbs

• liquid phosphate/polymer blend that has an inert constituent that enables real time readable concentration without the use of reagents

• inorganic, non-volatile oxygen scavenger

Multifunction Cooling Tower Water Treatment- 1,200lbs http://www.bop.gov/

• Water treatment that contains a PSO (Phosphinosuccinic Oligomer) blend of scale and corrosion inhibitors that has an inert constituent that enables real time readable concentration without the use of reagents.

• Blend of benzotriazole (BZT) and tolyltriazole (TT) for copper corrosion inhibition

Biocide for Cooling Tower Water- 550lbs

• Liquid Bromine base with stabilizer for extended tank life

Closed Loop Systems Biocide (non-oxidizer)- 150lbs

• non-oxidizing biocide approved for use in recirculating cooling towers containing isothiazolin.

Closed Loop Corrosion Inhibitor- 1,200lbs

• nitrite

Potable water treatment- 3,000lbs

• sodium permanganate

Legionella testing and non-oxidizing biocide 110 gallon

• the two tests and chemical delivery,55 gallon drums, will be conducted twice a year in six month intervals

Provide and maintain RO water filtration system

• This system shall be capable of providing purified water to the boilers in the Central Utility Plant and the capacity shall be based off of current RO system. These capabilities this will also require a totalizer to monitor the output of the unit and total discharged in the processing of purified water. Requirements for

RO system is as follows:

• Up to 125 gpm of high purified water is requested to reduce the incoming conductivity from the well water supply. Requested water quality is to always be less than 50 us/cm conductivity.

• The high purified water service is requested to operate at 70% recovery or higher. The reject water will be directed to the drain.

• Service start up, validation, and training is to be provided by vendor. Weekly system assurance and testing service by vendor is required. Monthly test results in written report by vendor are required.

• The purified water service is to feed a storage tank provided by FCC. Vendor is requested to assist FCC with the type of level control/signal to install to communicate for the on and off operation of the purified water service.

• Vendor is responsible for maintaining any equipment used to provide the requested quantity and quality of water.

• Upon any end and/or start of new service/supply contract it will be the vendor’s responsibility to remove their equipment and/or the installation of new system equipment.

• Feed water to the high purification service will be a softened, chlorinated city well water supply.

1 years’ worth of daily testing reagents provided for the Central Utility Plant required testing.

Services:

• Service Visits: Weekly system assurance checks and recommendations, Monthly service reports, Emergency on-site availability 24/7

• Product Inventory and Ordering: provide all product inventories along with product ordering.

• Training: provide any onsite training needed for any personnel; free of charge.

• Consulting Services: provide consulting services for all the water treatment related systems. These include opportunity for ROI savings, equipment or process improvements, or trouble shooting.

• Program Manual all MSDS sheets, Log-sheets for

Tests, Program Parameter Outline, Description of each chemical’s purpose, Emergency Information and

Contacts available 24/7, etc.

All chemicals utilized shall meet or exceed EMS /IDEM requirements.

III. CONTRACTOR SECURITY/WORKING REGULATIONS

Working Hours

1. All work is to be completed between the hours of 7:00 am – 3:00 pm, Monday - Friday, excluding weekends and federal holidays.

2. Any deviations from the work schedule hours must be approved by the Contracting Officer and

Contracting Officer Representative (COR).

3. Any work required to be completed at any other time than noted above must be scheduled five (5) working days prior to the start of the work.

Delivery of Materials

1. Materials shall be delivered to the central utility plant and installed or connected to the proper delivery vessel

2. Deliveries may be received between the hours of 7:00 am - 3:00 pm, Monday - Friday, excluding federal holidays. At no point will a Federal Bureau of Prisons (FBOP) staff member receive or sign for a transfer service delivery if the contractor or his representative is not present to verify and accept the delivery.

3. The contractor shall be responsible to provide their own means of loading and unloading contractor material and equipment.

Storage of Materials and Equipment

1. All material/tools shall be stored in a designated area mutually agreed upon between the COR and the contractor. Materials cannot be stored at a height that would create a fall hazard. All tools will be inventoried prior to entrance and exiting of the institution. At the start of each workday all tools will be inventoried on a daily tool inventory sheet and at the end of the work day all tools will again be inventoried to ensure accurate accountability of all tools at the end of each work day.

Security Clearance/Contractor Badges

1. All contractors/sub-contractors working on the grounds of FCC Terre Haute will be issued, and required to wear, a picture ID/Contractor Badge provided by the FCC Terre Haute. For security reasons, the badge will be worn in a visible manner as directed by the COR. Note: This will also be dependent upon the actual length of time that the contractors are expected to be on-site.

2. The contractor shall be responsible to provide the necessary information for security clearance on employees to the COR, including names, dates of birth, and social security numbers.

3. All security clearances shall be submitted to the COR, a minimum of fourteen (14) working days prior to the start of work. Security clearances will be in effect for the term of one year, and prior to the time of expiration it is the responsibility of the contractor/worker to notify the COR to have clearance conducted and a badge issued.

4. All contractors and sub-contractor employees will provide a check list of all employees on-site each day to the COR verifying the number of workers on site each day and that all workers are pre-approved to be on the site.

Safety and Personal Protective Equipment

1. All contract employees are required to maintain and utilize required personal protective equipment prescribed by industry standards at all times while on the job site. The contractor is responsible to provide such equipment.

2. All ladders, regardless of the size, shall be stored and secured to a stationary fixture with a chain and lock in a pre-determined area. The ladders must be secured to ensure they are not mobile.

3. All extension cords, regardless of length, shall be in good condition with no broken outer insulation and will be secured in a locked construction gang box.

4. Any system requiring lock-out tag-out shall have FCC Terre Haute locks on the isolation point to prevent shock. All lock-out tag-out procedures will be in compliance with the institutional lock-out program. The program information will be provided at the Pre-Construction Conference.

Other Considerations

1. FCC Terre Haute shall ensure that all power sources prevent back feeding are locked-out and tagged-out with FCC Terre Haute representative signatures.

2. FCC Terre Haute shall ensure a representative is present to allow access to all areas requested by the

Contractor.

3. The contractor shall provide to the COR, (3) three copies of the material safety data sheet (MSDS) on all materials and substances that may be used during the course of the project. In the event the material is not approved by the Institution Safety Manager, it shall be the responsibility of the contractor to locate and procure an alternative product.

4. FCC Terre Haute Facilities Department maintains a digital camera that will be utilized by FCC staff to document the project work. The contractor may have copies of these documentation photos for record keeping. To obtain copies, the contractor must submit a written request to the COR prior to completion of the project.

5. Lost time due to security restrictions/considerations; contractors should plan for a certain amount of time accrued for security considerations, i.e., check-in screening, delays due to inmate movements, institution lock-downs, institution emergencies, etc. In the event of an institution emergency, the contractor will be instructed to secure from all work, secure and stow all tools, equipment and materials, and the contractor shall be escorted out of the institution. Work will be suspended until the institution emergency passes.

6. Contractors will NOT be allowed to bring cell phones, cameras or two way pagers into the institution.

Numerical pagers are allowed and will be verified as working equipment prior to the entry to the institution. If use of a telephone is required in case of an emergency, the Government will provide a phone line for use.

7. The contractor shall be responsible for restoring federal property to standard and removing all waste material from the Institution property.

Submittals

1. Product Data: Submit five (5) copies of product literature/data and installation instructions for approval by the Federal Bureau of Prisons.

2. Project Reference List: Submit list of similar projects as completed by the General Contractor.

3. Warranty: Submit two (2) copies of manufacturer's Limited Material Warranty to cover a period of one year.

Quality Assurance

1. Installer Qualifications: Installers shall be certified and approved by the manufacturer to install all equipment required.

2. Requirements of Regulatory Agencies: Materials used in the approved system shall meet existing

Federal, State and local laws and regulations.

Utilities

1. FCC Terre Haute will provide minimal electricity service (120V), for battery chargers, radios, small hand tools, etc.

2. FCC Terre Haute will provide restroom services.

3. All other utilities must be provided by the contractor.