SOW REVISED 8.17.23 Solicitation (002).docx

STATEMENT OF WORK

Contract Title: Scanco MicroCT Scanner Brand Name or Equivalent

Background: Oklahoma City VAHCS (635) Research Department requires a microCT scanner for small animal rodents BONES.

Scope:

1 EA Scanner Hardware OR BRAND NAME OR EQUAL:

MicroCT (Large Sample Capacity / Fast Scanning Capability)

- X Ray Source Energy: Choice of 4 exact calibrated energy positions (ECP) between 40 kVp -90 kVp; or 40-100kV

- Automatic (upto 16 holders) sample changer

- Resolution: 2.2 um nominal (< 9.0 um @10% MTF) @ 10 mm diameter (anything less than 10 micro IS NOT appropriate)

- Artifact Free Small Angle Cone-Beam Geometry

- Detector system, data acquisition electronics

- Maximum Specimen Size: 90 mm diameter / 120 mm height

- Maximum Scan Size: 90 mm diameter / 120 mm height

- 3-position filter for x-ray source

- Motors, motors control (Linear, Rotational, Z)

- Hardware connection to computer MUST include Specimen Holders (allows scanning of specimens in air or other liquid media):

- 32 total (customer to choose) Set of Quality Control Phantoms (Must include the phantoms sets for calibration)

2 EA Desktop unit computers (Need ability to analyze the data from at least one extra computer) for uCT 90 OR BRAND NAME OR EQUAL:

hp ML350 (office)

- 2x12c CPUs, 128 GB RAM

- GPU RTX4000 inside for reco

- internal ~128 TB

- internal 2 x 960 GB SSD for OS RAID 1

- internal 2 x 960 GB SSD for DB RAID 1

- Windows Server 2019

- 5 CALs (user licenses)

- LT08 Tape drive hp Z4 for scanning/visualization

- 1 CPU, 128 GB RAM

- internal SSD for OS/Software

- P2200 graphics

- 27" 4k monitor

- Windows 10 Pro

Software Brand Name or Equal.

- Scanner Control (1 license)

- IPL (1 license)

- Back-up (1 license)

- Evaluator (2 licenses)

- Visualizer (2 licenses)

Scanco Finite Analysis Program Brand Name or Equal One-time license fee; No additional maintenance

Installation and Training Required.

WARRANTY

Hp Computer: 3 years from hp.

CT system: 2 years from date of installation.

Mechanical Testing Stage Term Brand name or Equal

Contractor Requirements: Service: HP Computer: On-site service through hp, response time within 24 hours; CT system and Software service provided via network (if available), onsite or return to SCANCO depending on problem and fastest repair method Includes Hardware Service and Software service (bug fixes). Initial response within 24 hours.

All written deliverables shall be phrased in layperson language. Statistical and other technical terminology shall not be used without providing a glossary of terms.

Contract Type: Firm Fixed Price

Period of Performance:

The start date shall be within 5 days after a signed contract authorizes the work. The period of performance is from contract award for a period not to exceed 2 years (as detailed in paragraph 5 Deliverables Schedule) from date of the signed contract. If for any reason a deliverable cannot be delivered as scheduled, the Contractor is required to submit a request for a time extension to the Contracting Officer and the POC. The request must include the reason(s) for the delay, the impact on the overall project, and the impact on the cost of the project. The Contracting Officer will consider each request based on its merits and will, if approved, issue a modification to the contract. The Contractor is required to proceed as originally scheduled until such modification is issued. The Contracting Officer is the only official authorized to make changes to the contract

Place of Performance:

The work shall be performed at Oklahoma City Veterans Affairs Health Care System, 921 NE 13th Street, Oklahoma City, OK 73104, Research Animal Facility.

Hours of Work:

Normal operational hours 8:00am – 4:30pm except for federal holidays and other holidays declared by the president.

Security Requirements: C&A requirements do not apply. All MRS scanning data will be de-identified so that it does not capture, store, or disseminate participant information. Vendor will not connect to any VA computer network.

To protect the Government’s intellectual property, confidentiality and public knowledge of the contract Subsection J is included. Subsection J defines the contract requirements for all intellectual property, release of information, the release of public relations and marketing materials and the requirement that all Contractor personnel to sign non-disclosure statements.

Changes to Requirement:

Any changes to this solicitation shall be approved through written correspondence from the Contracting Officer.

Government Responsibilities:

Government Responsibilities related to the nature of the Performance Work Statement are described in order for the Contractor to determine its complete plan and cost. This helps both the Government and the Contractor.

Contractor Personnel Requirements:

The Contractor shall provide personnel capable of performing for successful accomplishment of the work to be performed under this contract. Additionally, all personnel shall pass a Government specified background investigation prior to working with Personally Identifiable Information. The position sensitivity for this effort has been designated as Low Risk and the level of background investigation is a National Agency Check with Written Inquiries. All personnel shall be U.S. Citizens. The Contractor will coordinate with the COR for all Security Issues.

Security Requirement:

To protect the Government’s intellectual property, confidentiality and public knowledge of the contract Subsection J is included. Subsection J defines the contract requirements for all intellectual property, release of information, the release of public relations and marketing materials and the requirement that all Contractor personnel to sign non-disclosure statements.

Confidentiality and Non-Disclosure:

It is agreed that:

1. The preliminary and final deliverables and all associated working papers, electronic files, course materials and reports, and other material deemed relevant by the Government which have been generated by the Contractor in the performance of this task order are the exclusive property of the U.S. Government and shall be submitted to the Contracting Officer at the conclusion of the contract.

2. The Contracting Officer will be the sole authorized official to release verbally or in writing, any data, the draft deliverables, the final deliverables, or any other written or printed materials pertaining to this task order. There shall be no information released by the Contractor. Any request for information relating to this contract presented to the Contractor shall be submitted to the Contracting Officer for response.

3. Press releases, marketing material or any other printed or electronic documentation related to this project, shall not be publicized without the written approval of the Contracting Officer.

4. All selected Contractor personnel assigned to work on this project shall be required to sign a non-disclosure statement regarding key aspects of the project and project content. (Keep it if applicable)

Compliance with Applicable Laws and Regulations:

The Contractor shall ensure that services provided to the Government under this agreement comply with all applicable laws, statutes, regulations, and guidelines that govern the operation of systems by the Government. The Contractor shall also ensure that all services provided to the Government under this agreement comply with all Government mandated procedures, standards, and requirements.

As the Government develops and implements new or modified policies and procedures either to comply with internal agency rules and procedures or to comply with applicable rules, regulations, statutes, or other binding obligations ("Additional Compliance Terms"), the Government reserves the right to incorporate such Additional Compliance Terms into this Agreement. The Contractor hereby acknowledges and agrees that such Additional Compliance Terms shall become part of this agreement. The Government shall provide the Contractor with prior written notice regarding the date by which the Contractor shall comply with each set of Additional Compliance Terms ("Compliance Date"). Failure to comply with the Additional Compliance Terms prior to the Compliance Date shall be cause for the Government to immediately terminate this agreement. In the event that the Government terminates this agreement because of the Contractor's failure to comply with Additional Compliance Terms by the Compliance Date, the Contractor shall be liable for such reasonable costs as may be associated with the Government’s efforts to procure a replacement Contractor and associated systems and services.

Hours of Operation:

Except as otherwise set forth in this agreement or for scheduled maintenance, the Contractor shall conduct work in accordance with Government’s Washington D.C. Claims Processing Center Claims Processing Center’s normal business hours. Generally, these normal business hours are Monday through Friday from 8:00 AM to 5:00 PM for the time zone of the RPO.

Administrative Information:

The Department of Veterans Affairs Claims Processing Center, Post 9/11 GI Bill, Claims Processing Enhancement Project point of contact is: TBD