SOW-Residential Renovation 2024.pdf

UNCLASSIFIED

SENSITIVE BUT UNCLASSIFIED

SECTION C

STATEMENT OF WORK FOR

DESIGN SERVICES

FY 24

A&E Design and Construction Documentation

Services - Renovation & Expansion of a

Representational Residence

Project Location:

Dar Es Salaam, Tanzania

Solicitation #:

PR12803500

July 31, 2024

U.S. Department of State Bureau of Overseas Buildings Operations FY 24 SOW

A&E Design and Construction Documentation Services

Renovation & Expansion of the Deputy Chief of Mission Residence July 31, 2024

Dar Es Salaam, Tanzania Page 2 of 20

TABLE OF CONTENTS

C.1 ADMINISTRATIVE 3

C.1.1 Project Overview

C.1.2 Design Expertise

C.1.3 Order of Precedence

C.2 REQUIREMENTS 6

C.2.1 Administrative Requirements Documents

C.2.2 Standard Design Requirements Documents

C.2.3 Project Specific Requirements Documents

C.3 TASKS AND DELIVERABLES 11

C.3.1 Project Plans

C.3.2 Meetings

C.3.3 Data Collection

C.3.4 Assessments

C.3.6 Reports and Specifications

C.3.7 Evaluations

C.3.8 Cost Estimates

C.4 DESIGN DELIVERABLES AND MEETING SCHEDULE 19

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C.1 ADMINISTRATIVE

C.1.1 PROJECT OVERVIEW

The United States Government (USG), Department of State (DOS), Bureau of Overseas

Buildings Operations (OBO) and US Embassy requires project development, design, and construction oversight services for the Renovation in Dar es Salaam, Tanzania. This statement of work (SOW) defines the services to be performed by the project Architecture and Engineering contractor, hereafter referred to as the Contractor. Refer to section 2.3.1 for project-specific programs.

C.1.1.1 Project Location and Description

Embassy Dar Es Salaam is pursuing a renovation and expansion project at the Deputy

Chief of Mission Residence (DCMR) in Dar es Salaam, Tanzania. The project is located on a 0.46 hectare (1.13acre) plot in the Kinondoni district of Dar es Salaam. The plot address is 285 Toure Road in Masaki area. The site is flat with sandy-clay soil and a rocky subbase/subsoil surface. The site is bounded along its perimeter by residential properties on two sides, and French School towards the North-Western boundary. The USG acquired the property in July 1963 and is not considered a heritage property. The size of the

Residence is 303.04 square meters (gross) and 209.95 square meters (Net).

C.1.1.2 Project Objective

The project will maximize the residence ability to function as a Deputy Chief of Mission residence. Pursuant to FAR 37.602(c), the purpose of this SOW is to furnish objectives, outcomes and/or results for the procurement of subsequent construction services.

Deliverables may include, but are not limited to, architectural design documentation, construction documentation, reports containing recommendations, cost estimates, estimated construction schedule, miscellaneous reports, per the identified selections, to support a subsequent Construction SOW and Request for Proposals (RFP). This SOW is further intended to provide potential offerors with the flexibility to develop cost-effective solutions, and the opportunity to propose innovative alternatives which include, but not limited to, technical approaches, performance standards, and quality assurance surveillance plans to meet the stated objectives.

C.1.1.3 Contract Line-Item Numbers (CLIN)

Tasks and Deliverables not identified with a CLIN designation fall under CLIN 001. The

Contractor shall provide separately priced fee options for:

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• CLIN 001 – Design Documentation

• CLIN 002 – VAT

• CLIN 003 – Confirmation and update of Record Drawings

• CLIN 004 – Construction Oversight

• CLIN 005 – DBA Insurance

C.1.1.4 Reserved

C.1.1.5 Permits and License

Contractor is responsible for obtaining OBO permits and licenses required to execute the work.

a. Contractor shall provide drawings and other documents needed to obtain those permits and licenses for which they are responsible, and official translations as required to execute those permit actions.

b. Permit drawings shall be labeled by generic terminology (e.g., office, restroom, mechanical space).

c. Permit documents, drawings, specifications, and calculations shall be sealed and signed by the architect and engineers of record, or other professionals as required.

C.1.2 DESIGN EXPERTISE

C.1.2.1 Primary Contractor Expertise

Contractor shall provide the following licensed professionals as required to support efforts identified in this scope.

a. Professional Architect

b. Professional Landscape Architect

c. Professional Interior Designer

d. Professional Engineer (PE) with Electrical specialty

e. Professional Engineer (PE) with Mechanical and Plumbing specialty

f. Professional Engineer (PE) with Structural specialty

g. Professional Engineer (PE) with Civil specialty

h. Professional Engineer (PE) with Geotechnical specialty

i. Professional Engineer (PE) with Fire Protection specialty

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C.1.2.2 Specialty Contractor Design Expertise - Core

Contractor shall provide, at a minimum, the following specialist with a minimum of five years of experience documented in specific expertise and required additional certification or qualifications noted below as required to support the scope efforts identified in this scope.

a. Quantity Surveyor or Cost Estimator

C.1.2.3 Specialty Contractor Design Expertise - Expanded

Contractor shall provide, at a minimum, the following specialist with a minimum of five years of experience documented in specific expertise and required additional certification or qualifications noted below as required to support the scope efforts identified in this scope.

a. Interior Designer with Kitchen / Food Service Design Specialty.

C.1.2.4 Host Country Professionals

The Contractor shall interview and engage local firm(s) (e.g., local broker, local counsel, local survey, local A/E or local subcontractor) as required to support the efforts identified in this scope. Qualifications shall include:

a. Proficiency in English, particularly with respect to architectural and engineering technical language.

b. Licensed or otherwise qualified professional services including, either on-staff or through contractual resources: Zoning and Landscaping expertise, Architect, Engineering (PE) (structural, mechanical, and electrical ) and Cost

Estimating or Quantity Surveyors.

c. Demonstrated prior experience with host country codes, standards, and practices.

d. Demonstrated prior expertise with other host country project development and permitting authorities.

e. Demonstrated prior experience with local project(s) of comparable scope, scale, and quality of the required tasks.

f. Demonstrated ability to coordinate with local and U.S. professionals engaged under separate agreements to provide other services.

g. Contractor needs to have demonstrated experience with existing buildings

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Building Code (IEBC) which has been adopted by the OBO Code or local equivalent.

C.1.3 ORDER OF PRECEDENCE

This order of precedence section applies when there is a “true conflict.” A “true conflict” exists when two contract provisions contradict one another, such that it is impossible to comply with both provisions. For example, if one provision requires the contractor to do

X, whereas another provision prohibits the contractor from doing X, there is a “true conflict.” By contrast, if one provision requires a contractor to do X, and another provision requires the contractor to do X and Y, there is no “true conflict” if it is possible to do both

X and Y. In that situation, doing both X and Y complies with both provisions. Identified below, ranked from highest to lowest is the order of precedence. Where disparities between requirements exist that are not “true conflicts”, the Contractor shall seek COR direction. This is a conflict resolution tool; refer to contract Section J for the definitive list of applicable documents that apply to this effort.

a. Section C (This SOW).

b. OBO Project Requirements (OPR) (i.e., OBO Design Standards) – OBO

International Code Supplements (ICS) and applicable Design Bulletins; J.2.1

c. Project-Specific Requirements Documents – Specifications; J.3.4

d. Project-Specific Requirements Documents – Design Drawings; J.3.3

e. OBO Project Requirements (OPR) (i.e., OBO Design Standards) – OBO

Standard Specifications; J.2.1

f. OBO Project Requirements (OPR) (i.e., OBO Design Standards) – OBO

Standard Technical Criteria; J.2.1

g. OBO Project Requirements (OPR) (i.e., OBO Design Standards) – OBO Space

Groups (SG) and Space Requirements Program – Modules (SRP-M); J.2.1

h. Project-Specific Requirements Documents – project specific reports, data and surveys; J.3.2

i. OBO Deliverable Requirements (ODR); J.2.2

C.2 REQUIREMENTS

The Contractor shall provide complete cadastral survey including a topographic study and utility location survey and compile in drawings, reports, and other supporting documentation in accordance with the requirements of this contract and within the

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C.2.1 ADMINISTRATIVE REQUIREMENTS DOCUMENTS

C.2.1.1 Security Requirements and Clearances

This scope requires that the Contractor perform only unclassified work. The SOW does not require personnel with security clearances. The Contractor shall mark, handle, and store deliverables with classification and sensitivity per the Bureau of Diplomatic Security

Classification Guide. The Contractor shall comply with security procedures during the design phase of this project.

• Reference: Attachment J.1.1, Security Classification Guide for Design and Construction of Overseas Facilities

• Reference: Attachment J.1.1.a, Security Classification Guide for Design and Construction of Overseas Facilities Bulletin

C.2.2 STANDARD DESIGN REQUIREMENTS DOCUMENTS

C.2.2.1 OBO Project Requirements (OPR) (i.e., OBO Design Standards)

The Contractor shall utilize federal laws and regulations, adopted nationally recognized codes, OBO International Code Supplements (ICS), OBO Standard Specifications, OBO

Standard Space Groups (SG), OBO Standard Space Requirements Program - Modules

(SRP-M), OBO Standard Technical Design Criteria, in accordance with OBO Design

Standards and applicable OBO Technical Design Bulletins. The latest Editions and supplements of the Host Country’s local building codes, including zoning requirements and product standards, as of the contract date are applicable to the building project.

• Reference: Attachment J.2.1, OBO Project Requirements (OPR) (i.e., OBO Design Standards) and applicable Technical Design Bulletin(s)

C.2.2.2 OBO Deliverable Requirements (ODR)

The Contractor shall utilize OBO ODR Suite of deliverable standards. For file naming purposes, the project three-letter airport code is DAR, and two-digit post code is VR.

OBO owns, reuses, and manages information throughout the entire facility lifecycle, and places significant importance on the accurate creation, management, and stewardship of information associated with the project. Hard copies, digital files, models, and data developed for the project are the property of the USG. All submissions shall contain the following:

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WARNING

This document is the property of the U.S. Government.

Further reproduction and distribution are prohibited without the express written approval of: Department of State, Bureau of Overseas Buildings Operations, ATTN: Contracting Officer, Washington, D.C., 20520

• Reference: Attachment J.2.2, OBO Deliverable Requirements (ODRs)

C.2.2.3 OBO Standard Reference Documents

The Contractor shall reference the OBO Standard Reference Documents as required for the execution of this contract.

• Reference: Attachment J.2.5, OBO Standard Reference Documents

C.2.3 PROJECT SPECIFIC REQUIREMENTS DOCUMENTS

The Contractor shall utilize the following project-specific design source criteria requirements listed below for the execution of the Contract.

C.2.3.1 Project-Specific Programs

C.2.3.1.1 Through C.2.3.1.2 Reserved

C.2.3.1.3 Project-Specific Program Brief Elements

The Contractor shall utilize the Project-Specific Program Brief elements listed below for the execution of the contract:

1. OBO follows the Architectural Barriers Act (ABA) of 1968, which prescribes that standards be issued for the design, construction, and alteration of federal buildings to provide accessibility to areas used by the public or where physically disabled persons will be employed or reside. This is particularly applicable regarding accessible pathways, bathrooms, ramps, particularly in representational areas. The contractor shall design the following:

a. An ABA compliant route from the drop-off area to the main representational areas and an accessible bedroom and at least one bathroom, on the first floor of the residence.

b. A new building to house an ABA compliant bathroom to cater for representational events, at least one male and one female toilet room, with a w.c. and hand wash basin in each. for X number of guests.

c. All doors that form part of an accessible route should be compliant with the ABA

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d. The toilet room in the lobby area to be made compliant with the ABA requirements.

2. Ensure the functionality of the residence as a premier representation space, conducive to conducting diplomacy in Tanzania, including:

a. Improve outdoor infrastructure to support large events, including but not limited to electrical conduits, lighting, pathways, and the new outdoor representational bathrooms mentioned in 2.b.

b. Modernize kitchen for event support. The renovated kitchen to meet, as close as possible, the requirements for food service in accordance as per the USDOS Food

Service Equipment Standards within the existing conditions.

i. This includes optimising the existing space to accommodate commercial/industrial kitchen equipment and at least 10 staff members at a time for food preparation and service.

ii. Provide layout for kitchen and food preparation spaces that indicates all required professional grade food service equipment.

iii. All design work for cabinetry, millwork, and appliances shall be included in the contract.

iv. Make provision for a commercial kitchen cooker hood and exhaust system that includes a kitchen fire suppression system as per OBO/OPS/FIRE - Fire

Protection Guide. A Type I Hood per the IMC is required along with a wet chemical fire suppression system.

c. Include small family (domestic) kitchen separate from the commercial kitchen.

d. Improve indoor representation spaces, including the living and dining rooms, to accommodate medium sized events of approximately 20-40 attendees.

3. Develop a design for a new adequately sized utility building that will accommodate the following:

a. Generator room to house an existing 100KVA generator, Automatic Transfer

Switch (ATS) and adequate safe fuel storage.

b. Gardeners’ tools/equipment storage space.

c. An Alternate Command Centre (ACC) room. The contractor is to propose a design option to incorporate this room attached to the main residence.

4. Produce a new landscape design which incorporates:

a. All the existing trees and vegetation.

b. Improve the property site lighting.

c. Improves the site accessibility (see point 2.a - 2.d above).

d. Site utility and drainage systems.

e. Exiting domestic water storage of two 5,000L above ground tanks (total of

10,000L).

f. The new utility building.

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5. Define the construction, operation and maintenance manuals and requirements of the new facilities, new equipment, and new finishes to be installed at the residence.

6. Produce a new interior design which incorporates:

a. Fire and life safety protection.

i. The contractor is to document the exiting smoke detector locations and determine their adequacy.

ii. In the kitchen a new Type I hood with wet chemical fire suppression system is required above the stove.

iii. Life safety plan that indicates means of egress.

b. Physical security.

i. All new Security grills and hatches to be designed according to specifications supplied by RSO. Specification document will be supplied to contractor.

c. Improves the interior accessibility (see point 2.a - 2.d above).

7. Obtain OBO and local council building permits.

8. The A/E will need to provide construction oversite services during the construction phase of the project, pending design completion, final budgeting, OBO, and local council permitting.

9. Complete set of construction drawings and technical specifications needed for the solicitation for construction services. This shall include, but is not limited to:

a. Local vs OBO (IBC & IEBC) building code analysis.

b. Any architectural and engineering design and analyses concept sketches, drawings, and calculations.

c. Site Plan.

d. Floor plans.

e. Life safety plans (documents means of egress).

f. Sections.

g. Elevations.

h. Details.

i. Demolition plans.

j. Full set of specifications for each discipline involved.

k. Construction cost estimate and full bill of quantities.

l. Design renderings, photographs, digital and/or scale physical models as required.

m. Running Gant chart for the design phase.

n. Proposed Construction schedule including a Gant chart highlighting the critical path.

o. Quality Assurance and Control Plan.

i. Organizational Structure

ii. Document Control

iii. Verification

iv. Corrective Action

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v. Quality Assurance Reporting.

vi. Checking, Coordinating, and Integrating Drawings.

vii. Design to Budget.

p. Monthly Progress Reports

i. Accomplishments during the previous month.

ii. Anticipated accomplishments for the next month.

iii. Pending problems and possible or proposed solutions.

iv. Questions that require answers or directions from the Post.

v. Any pending Government review comments regarding the Contractor's submittals.

vi. Any proposed design change orders that have not been executed.

vii. Any other pertinent information required to report the progress of performance under this contract.

C.3 TASKS AND DELIVERABLES

C.3.1 PROJECT PLANS

C.3.1.1 Project Management Plan (PMP)

The Contractor shall establish and maintain a project specific PMP. This plan identifies the

Contractor key team members and consultants participating in the project. The

Contractor shall provide names, job titles, and contact information for each team member. The Contractor shall develop in coordination with the COR a comprehensive task outline identifying project milestones, meetings, presentations, submissions, and reviews with specific calendar dates in accordance with the Notice to Proceed (NTP) schedule.

C.3.1.2 Through C.3.1.4 Reserved.

C.3.2 MEETINGS

C.3.2.1 Meetings, Conference Calls, and Workshops

The Contractor shall participate, document, and submit in writing, meeting notes, as record of meetings, conference calls, and workshops involving decisions that relate to this effort. Meeting agendas shall be prepared in advance and coordinated with the COR prior to distribution.

C.3.2.1.1 Kick-Off Meeting

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The Contractor shall coordinate this meeting with the COR. The meeting shall include review of the available project information, the scope of work that relate to this effort, project history, risk management, and goals for the project. Contractor attendees include professionals as required to support efforts identified in this scope.

C.3.2.1.2 Coordination Conference Calls and Virtual Meetings

The Contractor Project Manager shall arrange and participate in conference calls or virtual meetings with the COR regularly throughout this scope of work. The purpose of these conference calls is to discuss project progress, address design and technical issues, and discuss other project issues requiring immediate resolution.

C.3.2.1.3 Reserved

C.3.2.1.4 Integrated Design Review (IDR) Meeting

Each milestone submittal is reviewed by the OBO project team, DS, tenant agencies, other department agencies and Post personnel as required. Comments will be submitted through an OBO-approved platform, evaluated by the Contractor, and backchecked by

OBO. Outstanding comments shall be resolved in a resolution meeting. The typical IDR schedule is identified in Section C.4. The Contractor shall meet with the COR and OBO project team and provide a page-turn overview prior to the start of the formal review process. Contractor shall participate in a minimum one-day IDR comment resolution meeting for each IDR submittal review. Contractor attendees include design and construction professionals as required to support efforts identified in this scope.

C.3.2.2 Site Visits

Site visits are required under this scope. Site visits shall be coordinated with the COR as to specific purpose, duration, and composition of the team. An Electronic Country Clearance

(eCC) is required for all travelers. The eCC contains personally identifiable information (PII) and shall be protected accordingly. See Section H for additional information. Site visit activities vary and may include an in-brief with senior management on the site visit objectives and an out-brief summarizing the site visit activities. Follow Post’s specific security protocol guidelines for photography.

C.3.2.2.1 Site Visit: Site Evaluation and Assessment

The Contractor shall travel to the project site to gather information or perform assessments for the technical due diligence efforts, complete site analysis and develop site strategies. The Contractor shall include and indicate the number of required site visit trip(s), excluding travel time. Contractor attendees include design and construction professionals as required to support efforts identified in this scope.

C.3.3 DATA COLLECTION

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C.3.3.1 Reserved

C.3.3.2 Photography

The Contractor shall coordinate photography activities with the COR and Post to avoid conflicts with operations, security protocols or host country regulations. If drones are anticipated or required to capture images, the Contractor must file a separate drone request to be reviewed by the COR and DS for compliance with the current federal geospatial mandates and protocols.

C.3.4 ASSESSMENTS

C.3.4.1 Assessment: Existing Documents

The Contractor shall assess the existing project-specific backgrounds reports, data, and surveys identified in Project-Specific Requirements Documents Section 2.3. The Contractor shall generate due diligence existing facility field verification drawings in accordance with the OBO BIM and CAD Standards, and confirm the location of structural, architectural, mechanical, electrical, and plumbing/fire protection elements. Confirm and locate the size of mechanical, electrical, telecommunication and plumbing/fire protection riser chases.

Separate drawing sets shall be created for each discipline. Drawings shall be submitted in

Archival and Source Files. USG shall be the exclusive owner of this documentation.

C.3.5 Analysis and Design

C.3.5.1 Reserved

C.3.5.2 Reserved

C.3.6 REPORTS AND SPECIFICATIONS

The Contractor shall prepare the following reports, specifications and calculations listed below in accordance with ODR 6 – OBO Report, Specification and Calculation Standards.

• Reference: Attachment J.2.2.6; ODR 6 – OBO Report, Specification and

Calculation Standards

C.3.6.1 Compliance Reports

C.3.6.1.1 Host Country Permit and Code Report

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The Contractor shall review and develop a final Tanzanian Permit and Code Report during the design phase. It is the responsibility of the Contractor to make the USG aware through the COR of ambiguities or concerns with the Tanzanian and Local City Council code compliance and permitting assumptions upon discovery.

C.3.6.2 Reserved

C.3.6.3 Projects Specifications

C.3.6.3.1 Project Specifications: Format

The Contractor shall prepare preliminary project-specific construction specifications utilizing the bridging specifications and ODR 6 – OBO Report, Specification and

Calculation Standards. Project Construction Specification development involves integration of individual specification sections utilizing OBO Standard specification sections supplemented by project specific Contractor sections.

• Reference: Attachment J.2.2.6; ODR 6 – OBO Report, Specification and

Calculation Standards

C.3.6.4 Calculation Reports

C.3.6.4.1 Calculation Reports: Site Zoning, Urban Development and Landscape

C.3.6.4.1.1 Water Supply Quality and Pressure Analysis Report The Contractor shall submit an analysis report on water supply quality and pressure for available sources (municipal water, site well water or other) of potable and non-potable water in accordance with the OBO ICS Plumbing Code.

C.3.6.4.1.2 Domestic and Potable Water Storage Tank Capacity Report The Contractor shall submit calculations to confirm the potable and domestic demand and water tank storage sizes in accordance with the OBO ICS Plumbing Code. The basis of

Design shall be the previous water treatment system. Scale, water quality, sequences, and components/devices as previous system. Design subject to OBO review and approval.

C.3.6.4.1.3 through 3.6.4.1.6 RESERVED

C.3.6.4.1.7 Sanitary Sewer Report and Calculations The Contractor shall provide a sanitary sewer analysis and calculations. The final calculations shall be signed and sealed by the engineer of record. The report shall include a thorough inspection report of the existing wastewater treatment system. The report shall

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a. Existing wastewater treatment system condition assessment.

b. Include flow computations from each facility and provide the source of the calculated flows.

c. Demonstrate pipe capacity design by presenting a table that includes the following information for pipe run and associated watershed: upstream and downstream structure numbers, design flow rate, pipe slope, pipe length, time in pipe, actual velocity, and complete flow velocity.

d. Include treatment calculations and process flow diagrams for wastewater treatment plant.

e. Provide calculations and pump curves for lift stations and pump.

C.3.6.4.2 through 3.6.4.3 RESERVED

C.3.6.4.4 Calculation Reports: Mechanical and Plumbing

C.3.6.4.4.1 Mechanical Calculations and Analysis

The Contractor shall prepare a mechanical calculations and analysis report for the DCMR.

The report shall be organized as follows:

a. Provide description of site-specific climatic data and resulting accommodation in the project system(s) design.

b. Evaluation of available of energy sources including natural gas, LP gas, fuel oil, electricity, district heating or cooling, gasoline, coal, solar, wind, geothermal, or other sources.

c. Analysis of selected HVAC and plumbing system types that addresses the available utility infrastructures, reliability of sources, method and frequency of fuel delivery, environmental impact (e.g., vapor recovery Stage 1 and 2 requirements) and permit requirements, and availability of parts and qualified service technicians.

d. Life cycle costs analyses used as basis for system selections.

e. Selection procedures and calculations for air handing units, chillers, boilers, pumps, fans, heat exchangers, and energy recovery ventilators.

f. Heat transfer values for building components (i.e. roofs, walls, windows, doors, and unconditioned floors) and how they were determined.

g. Individual room heat gain/heat loss calculations.

C.3.6.4.4.1 Plumbing Calculations and Analysis

The Contractor shall prepare a plumbing calculations and analysis report for the DCMR.

The report shall be organized as follows:

a. Sanitary drainage system sizing calculations.

b. Roof drainage system sizing calculations.

c. Selection procedures and calculations for pumps.

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C.3.6.4.5 RESERVED

C.3.6.4.6 Calculation Reports: Electrical, Telecommunications and Audio-Visual

C.3.6.4.6.1 Electrical Fault Analysis Calculations The Contractor shall provide fault analysis design calculations to determine the fault level at transformers, feeder breakers and panelboards. This shall be the basis for equipment selection and coordination of the tripping circuits of the protective devices. Include motor contribution where appropriate. Since the USG has little control of the local utility system regarding future expansion, the calculation shall be based on an "infinite" source at the point of connection. If the initial calculation produces awkwardly high fault levels anywhere in the system that leads to expensive equipment, they shall be reduced in the following order:

a. Use an actual source fault level at the utility connection rather than assuming an infinite source.

b. Utilize the value obtained from the utility during the technical due diligence.

c. Specify higher-than-standard transformer impedances to reduce the fault current levels.

d. Use current-limiting fuses; or rearranging the distribution system to make use of smaller transformers.

e. Increase system impedance and reduce available fault currents.

C.3.6.4.6.2 Electrical Power Calculations and Studies

The Contractor shall perform other calculations and studies to confirm design. The other calculations and studies include:

a. Voltage drop calculations on the longest and the smallest sized feeders that would provide for the largest potential voltage drop in the system.

b. Load calculations that confirm the adequacy of the feeders and circuits and confirm the proper sizes of the switchboards, panels, and protective devices.

c. Power factor studies to increase system capacity and provide for economic operation of the electrical system.

d. Voltage transient studies to verify the proper operation of the electrical system

e. Short circuit and coordination study.

f. Power Generator life cycle cost analysis (LCCA) justification.

g. Generator sizing calculations, load calculations including compliance with

OBO and local noise and air pollution standards.

h. Equipment Sizing: Submit calculations to justify sizing of major equipment such as switchgear, main circuit breakers, and power factor correction equipment. Calculate loads individually for sizing transformers, voltage regulators, power factor correction equipment, etc. Sizing to include capacity for future site lighting system.

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i. Reliability Centered Maintenance (RCM) analysis (OBO Design Standards-

Reference Documents).

j. Evaluate future/planned code requirement that may limit use or significantly affect pricing of available energy sources.

C.3.6.4.6.3 Electrical Lighting Calculations and Studies The Contractor shall perform lighting calculations and studies for each functional area, including emergency lighting to confirm design.

C.3.6.7 Reserved.

C.3.6.8 Required reports

C.3.6.8.1 Preliminary Report(s)

The Contractor shall prepare a Preliminary project-specific report(s) at 60% and again at

90% completion of the project. The Report shall, at a minimum, include:

a. Preliminary Design and Construction Documentation

b. Preliminary Reports

c. Preliminary Cost Estimate

d. Preliminary Construction Schedule

C.3.6.8.2 Final Report(s)

The Contractor shall prepare a Final project-specific report. The Report shall, at a minimum, include:

a. Incorporation of all IDR comments

b. Final Design and Construction Documentation

c. Final Reports

d. Final Cost Estimate

e. Final Construction Schedule

C.3.7 EVALUATIONS

C.3.7.1 Integrated Design Review Evaluations

The Contractor shall provide multi-discipline responses and evaluations to Integrated

Design Review (IDR) comments, report(s), and estimates. The Integrated Design Review process will allow the contractor to submit work-in-progress documents for review at

35%, 60%, 90% and 100% of project completion. Feedback will be provided to the contractor and regarding correction and alteration. The contractor will have an opportunity to respond to the comments and make the necessary alteration.

C.3.7.2 Reserved.

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C.3.8 COST ESTIMATES

The Contractor shall prepare cost estimates to include identifying assumptions, exceptions and exclusions used in developing the pricing. The Contractor shall rely on historical and current data pertaining to cost of labor, material, equipment, trade sub-contractors, other direct costs, and mark-ups such as overhead and profit. The Contractor's quantity surveyor or cost estimator is part of the design team and shall be included design workshops to advise the project team on Design-to-Cost assumptions and how the budget can be met or maintained. Prior to preparation of estimates, the cost estimator shall meet with the Embassy Nairobi COR to review budget and schedule assumptions for the project. The estimates shall use host country currency costs as well as U.S. dollars at the prevailing rates of currency exchange on the date of the estimate. Cost estimates shall comply with regulations of public law including but not limited to; Omnibus Diplomatic

Security Act of 1926, Percy Amendment, Trade Agreements Act, and the Balance of

Payments Program. Cost Estimates are procurement sensitive and shall be treated as such:

PROCUREMENT SENSITIVE

This document is the property of the U.S. Government.

Further reproduction and distribution are prohibited without express written approval of:

Department of State, Bureau of Overseas Buildings Operations

ATTN: Contracting Officer, Washington, DC 20520

The Contract shall prepare cost estimates in accordance with the Cost Standards for

Format, Content, Narrative, Mark-Up, Design Contingencies, and Exclusions.

• Reference: Attachment 5.2.2.7; ODR 7 - OBO Cost Standards

C.3.8.1 Through C.3.8.3 Reserved

C.3.8.4 RFP Cost Estimates

At the RFP submittal (e.g., DI-2 for DB RFP or DIFC for DBB Construction RFP), the

Contractor shall submit the estimate in the CSI Master Format – only utilizing the specification sections that apply to the specific project. Costs for each specification line item shall not be provided but quantities as is practical for analysis or as anticipated from contractors (and sub-contractors) and the marketplace best practices. The USG will use the RFP cost model for its Independent Government Estimate (IGE). The estimates shall be separate standalone documents which reflect the phases of project development.

CSI Format Summaries Under Direct Cost Summaries for 1) each building or element and

2) buildings and elements totaled together as the project total; include summaries for

A&E Design and Construction Documentation Services

Dar Es Salaam, Tanzania Page 19 of 20 each of the CSI Master Format Divisions that are specified. Subcategories within the CSI

Master Format Divisions may be grouped per industry standards, or anticipated subcontracting, or bidding practices. Conceptual and budget estimates may be summarized in accordance with 1) each building or element of the project and 2) buildings and elements totaled together as the project total. Conceptual and budget estimates may be summarized in accordance with Direct Costs allowed combinations.

C.4 DESIGN DELIVERABLES AND MEETING SCHEDULE

IDR Design Submittal Review Process provided for reference below.

A&E Design and Construction Documentation Services

Dar Es Salaam, Tanzania Page 20 of 20

ACTION C. DESCRIPTION METHOD LNTP +

Requested

Duration

(calendar days)

Proposed

Duration

ISSUE 3.0 Notice to Proceed Digital

Platform 1 1

KICK-OFF

SUBMIT 3.1 Insurance and Documentation Digital

Platform 7 6

SITE SURVEY VISIT

MEET 3.2 Site Visits & Site Assessment Dar es

Salaam, 14 7

DESIGN AND REPORT REVIEW

SUBMIT 3.3

35% Submission & Preliminary

Reports (CD-1)

Digital

Platform 42 28

RECEIVE 3.4 CD-1 IDR

Digital

Platform 63 21

SUBMIT 3.5

60% Submission & Preliminary

Reports (CD-3)

Digital

Platform 91 28

RECEIVE 3.6 CD-2 IDR

Digital

Platform 112 21

SUBMIT 3.7

90% Submission & Preliminary

Reports (CD-3)

Digital

Platform 140 28

RECEIVE 3.8 CD-3 IDR

Digital

Platform 161 21

SUBMIT 3.8

100% Submission of Final

Documents & Reports for Permit

Digital

Platform 186 28

RECEIVE 3.10 Permit Review & Issuance Digital

Platform 210 21

SUBMIT 3.11

Issue Bid Package to local

Contractors

Digital

Platform 231 21

Requeste d Project

Duration

***END OF STATEMENT OF WORK***

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