SOW Replacement of Collapsed CLAY Pipes.docx

DEPARTMENT OF HOMELAND SECURITY

UNITED STATES COAST GUARD

DISTRICT 7

BASE BORINQUEN

SCOPE OF SERVICES FOR

REPLACEMENT OF COLLAPSED CLAY SEWERAGE PIPES

FACILITIES ENGINEERING

UNITED STATES COAST GUARD

BASE BORINQUEN

260 GUARD ROAD

AGUADILLA, PR 00603

- SCOPE OF WORK –

REPLACEMENT OF COLLAPSED CLAY SEWERAGE PIPES

AT

U.S.C.G. BASE BORINQUEN,PR 00603

JULY 2025

PART 1 – STATEMENT OF WORK

1.1 Project Overview: This document sets forth the scope of work for the replacement of collapsed clay sewerage pipes located at 175A, 175B Circle F Street and 19 Cliff Road - USCG Housing Facilities.

Replacing collapsed clay sewerage pipes with PVC pipes is essential to address the critical infrastructure needs of a sewer system. The deterioration and collapse of the clay pipes have led to a range of problems, including sewage backups, environmental contamination, and structural damage. Replacement is necessary to restore the functionality and integrity of the sewer system.

1.2 SCOPE: Provide all personnel, labor, equipment, materials, tools, supervision, and other items necessary for construction.

The work includes, but is not limited to the following:

1.2.1 Initial Assessment: Conduct a comprehensive inspection of the collapsed clay sewerage pipes to determine the extent of the damage and the cause of the collapse. Identify the location and severity of the collapses and any other potential issues in the sewer line.

1.2.2 Permitting and Planning: Obtain all necessary permits and approvals from local authorities for the sewer line replacement project. Develop a detailed project plan outlining the scope of work, timeline, and budget.

1.2.3 Material Procurement: Procure high-quality PVC pipes, fittings, connectors, and other necessary materials for the sewer line replacement.

1.2.4 Temporary Sewer Bypass: (if necessary) Establish a temporary sewer bypass system to ensure uninterrupted sewer service during the replacement process.

1.2.5 Excavation and Removal: Excavate the area along the collapsed sewer line to expose the damaged clay pipes. Carefully remove the collapsed clay pipes while minimizing disruption to the surrounding area. Cut surrounding trees that will be an issue to complete project and dispose of vegetation.

1.2.6 Installation of PVC Pipes: Install the new PVC pipes in the place of the old clay pipes, ensuring proper alignment and slope for efficient drainage. Secure the PVC pipes with appropriate fittings and connectors to create a watertight and durable sewer line.

1.2.7 Connection to Existing System: Connect the new PVC pipes to the existing sewer system, ensuring proper seals and transitions between different pipe materials.

1.2.8 Testing and Inspection: Conduct pressure (if necessary) testing and inspections to verify the integrity and functionality of the new PVC sewer line. Address any leaks, blockages, or issues identified during testing.

1.2.9 Site Restoration: Backfill the excavation area with suitable material and restore the site to its original condition. Ensure proper compaction of backfill to prevent settling and damage to the new sewer line.

1.2.10 Final Inspection and Documentation: Arrange for a final inspection by relevant authorities to approve the new sewer line installation. Provide documentation of the replacement work, including record drawings, test results, and any necessary certifications.

1.3 INSPECTION PRIOR TO BID: Prospective bidders are encouraged to visit the site to familiarize themselves with the existing conditions. The site visit will be predetermined by the Contracting Officer and will be displayed on the Bid Requests. All site visit arrangements should be made by contacting LT Clara E. Dahill at (787) 975-9470 or Clara.E.Dahill-Baue@uscg.mil at least three days prior to the site visit date. Prospective bidders must have a copy of this SOW to gain access to the Housing areas. Have a valid driver’s license, vehicle registration and no firearms.

1.4 SUBMITAL OF QUOTES: Quotes with a detailed and complete breakdown of all labor, equipment, and material (separately) shall be submitted by e-mail to the Contracting Officer.

1.5 HOURS OF OPERATION: The services under this contract shall be performed during the normal duty hours indicated as, 7:00 AM to 3:30 PM, Mondays through Fridays (excluding federal holidays), except as otherwise authorized by the Contracting Officer Representative.

1.6 AVAILABILITY OF UTILITY SERVICES: Reasonable amounts of electricity and potable water will be available to the Contractor without cost. The Contractor shall pay all costs incurred in connecting, converting, and transferring the utilities to the work. The Contractor shall be responsible for making connections. Temporary toilet facilities shall be provided and maintained by the Contractor for personnel.

1.7 CONTRACTOR SAFETY, SECURITY AND USE OF PREMISES: The Contractor will be working on a Coast Guard military installation and must be familiar with and obey established fire, safety, environmental and security regulations.

1.7.1 Security Passes: Contractor personnel shall obtain security passes from the Security Office prior to beginning work and must always carry this ID while working on this project. Each employee must show a valid driver’s license, birth certificate or company ID card to be issued a security pass. The Security Office, Building 146 Wing Road, is open to contractors for ID issuance Monday thru Thursday, 0800 – 1200. Personnel shall not stray from the immediate area of work or direct avenues of ingress and egress unless authorized in advance by the Contracting Officer's Representative (COR).

1.7.2 Safety Practices: The Contractor shall ensure that the work area is clearly marked at all times and take necessary precautions to ensure safety hazards are minimized and mitigated. Perform and conduct the work to minimize obstruction to the paved driveways and parking and walkway area, and other interference with Coast Guard operations. Contractor must follow the latest OSHA regulations on this project. The contractor shall prepare a Job Safety Analysis (JSA) and turn into COR. The contractor shall certify that all contracted personnel is qualified and trained in Safe Work Practices, Personal Protective Equipment (PPE) and Hazard Communication (HazCom and SDS). In the event of an accident, report immediately to COR and prepare an incident report.

1.7.3 Hazardous Materials: The Contractor shall provide the Government with a list of all hazardous materials to be used in the performance of this project and ensure Safety Data Sheets (SDS) are available at the work site for all hazardous materials used. The Contractor shall provide and have at hand spill kit materials and containers to collect any spillage. Immediately contain and clean up the release or spill of any hazardous material and report the incident to the Environmental Protection Specialist, Mr. William González Hernandez at (787) 600-2672 or William.GonzalezHernandez@uscg.mil. The contractor shall not use any toxic substances materials as Asbestos, PCB, Lead, or prohibited refrigerants.

1.7.4 Equipment, Tools, and Vehicles: The contractor shall inspect on a daily basis and ensure that all equipment, tools, and vehicles:

· Do not have leaks and/or deteriorated hydraulic hoses.

· All electrical cords and electrical extensions need to be in good conditions.

· Ladders need to be in good conditions and comply with the user’s weight.

1.7.5 Protection of Property: The Contractor shall protect the existing surrounding equipment, personal belongings, and property during the course of this work. Any damage caused by the Contractor shall be corrected at Contractor’s expense. The Contractor will be responsible for repair of any damage incurred to turf, landscaping, buildings, utilities, or pavement as a result of their work at no additional cost to the government.

PART 2 – GENERAL REQUIREMENTS

2.1 The Contractor is responsible for verifying all dimensions, quantities, and conditions at the job site prior to commencing work.

2.2 Minor materials and work not specifically mentioned herein but necessary for the proper completion of the specified work shall be furnished without additional cost to the Government.

2.3 Contractor shall be required to commence work under this contract within the next days after notice to proceed (NTP) given by the Contracting Officer. The project shall be completed within 10 days after commencement for a total of 15 days. The 15 days will include the time for submittals review and approved and to complete all project records (closeout documents). Any weather delays shall be immediately notified to the Contracting Officer’s Representative.

2.4 Contractor shall submit a schedule of activities prior project start and activity vision plan for the project.

2.5 The project is located at:

USCG Base Borinquen, 260 Hanger Road, Aguadilla, Puerto Rico 00603

2.6 Contractor shall request final inspection prior to departing the worksite. The Contractor shall request final inspection with at least 2 working days in advance for proper coordination and approval. The Contractor shall provide any materials, labor and equipment and others to provide a usable and complete project.

2.7 Contractor shall coordinate all work with the USCG Facilities Engineering Department (COR) Mr. Hector Laguer at (787) 890-8465, the Facilities Engineer LT Clara E. Dahill-Baue at (787)975-9470, Housing Officer, and Environmental staff. Notify the USCG Facilities Engineering Department at least 3 working days in advance of work at the site to allow the USCG to provide notification to affected users.

2.8 The Contractor is authorized to work from 7:00 am – 4:00 pm Monday to Friday. Contractor shall provide the Contracting Officer with of names of all personnel who will be working on the site. The contractor may submit a revised list at any time during the project. Only personnel on the approved listing will be allowed on the site. All personnel shall carry proper identification (ID) when on site. Proper ID is defined as either the individual’s driver’s license ID or passport. The identification must be laminated and show facial picture of the individual. Individuals without proper ID will be escorted off the Coast Guard premises.

2.9 Warranty Document: Document shall state the manufacturer and/or contractor shall repair or replace the complete component if deterioration is caused by defective materials or workmanship. Also included shall be a paragraph certifying that all work was performed according to manufacturer’s recommendations. In addition, warranty shall specify that in the event of any deficiency created by an “Act of God” or any other event, if the contractor with the same original product does the repairs, the contractor shall continue honoring the existing warranty. Document shall be submitted to the COR or Facilities Manager Engineer for record.

2.10 The Contractor shall comply with the Immigration and Nationality Act (INA).

2.11 Contractor shall clean job site daily and dispose debris outside of USCG property.

2.12 Contractor shall conduct operations to cause the least possible interference with the normal operations, streets, driveways, parking areas and others.

2.13 Contractor shall store materials only in locations authorized by the Contracting Officer. No fire and hazardous materials or flammable liquids shall be stored or otherwise maintained within a building or structure, except as approved, and in accordance with the local fire regulations.

2.14 Contractor shall comply with all safety requirements, personnel protective equipment (PPE) and OSHA Safety and Health Standards Digest, latest version, in all their activities and operations to perform the work. The Contractor shall comply with EM-385 and PROSHA requirements.

2.15 Cleaning up: All clothes, cotton, wastes, sanding disks, and other cleaning materials which might constitute a fire hazard shall be placed in a metal container or destroyed at the end of each workday. Upon completion of the work, all staging, containers, and debris shall be removed from the site. Adjacent areas and surfaces negatively affected during the performance of this contract shall be left clean and returned to the original condition. The Contractor shall not use Coast Guard waste disposal facilities including garbage cans, trash piles or dumpster to dispose of cleaning materials.

2.16 Protection of Premises: The Contractor shall take all necessary precautions to protect the Government and private property from damage as a result of their operations. Existing property so damaged shall be promptly restored, repaired, or replaced to its original condition by the Contractor at their own expense.

2.17 Contractor shall coordinate all required work with the USCG Facilities Engineering Department, LT Clara E. Dahill Baue via e-mail at Clara.E.Dahill-Baue@uscg.mil tel: (787) 975-9470 and Engineering Technician Hector D. Laguer via e-mail at Hector.D.Laguer@uscg.mil tel: (787) 890-8465

Base Borinquen

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