SOW Replacement Air Compressors.docx

DEPARTMENT OF HOMELAND SECURITY

UNITED STATES COAST GUARD

DISTRICT 7

BASE BORINQUEN

SCOPE OF SERVICES FOR

REPLACEMENT OF HANGAR AIR COMPRESSORS

FACILITIES ENGINEERING

UNITED STATES COAST GUARD

BASE BORINQUEN

260 GUARD ROAD

AGUADILLA, PR 00603

- SCOPE OF WORK –

REPLACEMENT OF HANGAR AIR COMPRESSORS

AT

U.S.C.G. BASE BORINQUEN, PR 00603

July 2025

PART 1 – STATEMENT OF WORK

1.1 Project Overview: This document sets forth the

scope of work to replace the aging air compressors at the air station hangar with two new Ingersoll Rand T30 Simplex Packages. The current compressors have reached the end of their service life, resulting in frequent repairs and operational inefficiencies. This replacement aims to enhance reliability, reduce maintenance costs, and improve overall performance.

1.2 SCOPE:

Provide all personnel, labor, equipment, materials (2-Ingersoll Rand T30 Simplex), tools, supervision, and other items necessary for delivery.

“Ingersoll Rand/ T30 Simplex Packages/15TE20-P/ODP motor/Dual Control/Electric Drain Valve/ E Series Starter/NEMA 1 Electrics/ LOLS/Air Cooled Aftercooler/Tank 120 GAL/Motor ODP 230/3/60/75 psi @ 72 com “

The work includes, but is not limited to the following:

- To remove and properly dispose of the existing air compressors.

- To install two new Ingersoll Rand T30 Simplex Packages, ensuring they meet operational requirements.

- To minimize downtime and ensure a smooth transition to the new equipment.

Following this SOW will ensure a smooth and efficient transition, improving reliability and performance while minimizing downtime.

1.2.1 Pre-Removal Activities:

Site Assessment: Evaluate the current installation setup, including electrical and plumbing configurations.

Permitting: Obtain any necessary permits for the removal of the old compressors and installation of the new units.

1.2.2 Removal of Existing Compressors:

Disconnection: Safely disconnect the existing compressors from the electrical supply and air piping.

Removal: Remove the old compressors from their mounting locations. Ensure proper handling to avoid damage to surrounding equipment or infrastructure.

Disposal: Dispose of the old compressors in accordance with local regulations, including recycling where possible.

1.2.3 Preparation for New Equipment Installation:

Site Cleanup: Clean the installation area to prepare for the new compressors.

Foundation Inspection: Inspect the existing foundation or mounting area to ensure it is suitable for the new equipment. Make any necessary repairs or adjustments.

1.2.4 Installation of New Compressors:

Delivery and Inspection: Receive and inspect the new Ingersoll Rand T30 Simplex Packages for any shipping damage or missing components.

Mounting: Securely mount the new compressors on the prepared foundation, using vibration pads if necessary.

Piping Installation: Install new air intake and discharge piping as needed.

Ensure all connections are tight and leak-free.

Electrical Connections:

Connect the NEMA 1 electrical components to the facility's power supply.

Install and wire the E Series starters.

Connect electric drain valves and any other electrical components.

Cooling System Setup: Install and connect the air-cooled aftercoolers to the new compressors.

Tank Integration: Connect the 120-gallon tank to the compressors, ensuring all connections comply with safety standards.

1.2.5 System Testing and Commissioning:

Operational Testing: Conduct comprehensive testing of the new compressors to ensure they operate at the required 75 psi and 72 CFM.

Safety Checks: Verify the functionality of safety features, including LOLS (Low Oil Level Switch) and other safety interlocks.

Calibration: Adjust settings as necessary to optimize performance.

1.2.6. Training and Documentation:

Operator Training: Train staff on the operation, maintenance, and safety protocols of the new compressors.

Documentation: Provide manuals, warranty information, and maintenance schedules for the new equipment.

1.2.7 Post-Installation Support:

Follow-Up Visit: Schedule a follow-up visit within 30 days to address any issues and ensure optimal operation.

Maintenance Plan: Recommend a preventative maintenance plan to maximize the lifespan and efficiency of the new compressors.

Deliverables:

Two fully installed and operational Ingersoll Rand T30 Simplex Packages.

Removal and disposal of old compressors.

Training sessions for operators.

Comprehensive operation and maintenance manuals.

Timeline:

Project Duration: Estimated time for removal and installation is [1 week].

Milestones:

Site Assessment: [TBD].

Removal of Existing Compressors: [TBD].

Installation of New Compressors: [TBD].

Training and Documentation Completion: [TBD].

Responsibilities:

Contractor Responsibilities: Execute the removal and installation per specifications, ensure compliance with regulations, and provide qualified personnel for training.

Client Responsibilities: Grant access to the site, obtain necessary permits, and provide utilities for installation.

1.3 INSPECTION PRIOR TO BID: Prospective bidders are encouraged to visit the site to familiarize themselves with the existing conditions. The site visit will be predetermined by the Contracting Officer and will be displayed on the Bid Requests. All site visit arrangements should be made by contacting LT Clara E. Dahill at (787) 975-9470 or Clara.E.Dahill-Baue@uscg.mil at least three days prior to the site visit date. Prospective bidders must have a copy of this SOW to gain access to the Housing areas. Have a valid driver’s license, vehicle registration and no firearms.

1.4 SUBMITAL OF QUOTES: Quotes with a detailed and complete breakdown of all labor, equipment, and material (separately) shall be submitted by e-mail to the Contracting Officer.

1.5 HOURS OF OPERATION: The services under this contract shall be performed during the normal duty hours indicated from 7:00 AM to 3:30 PM, Mondays through Fridays (excluding federal holidays), except as otherwise authorized by the Contracting Officer Representative.

1.6 AVAILABILITY OF UTILITY SERVICES: Reasonable amounts of electricity and potable water will be available to the Contractor without cost. The Contractor shall pay all costs incurred in connecting, converting, and transferring the utilities to the work. The Contractor shall be responsible for making connections. Temporary toilet facilities shall be provided and maintained by the Contractor for personnel.

1.7 CONTRACTOR SAFETY, SECURITY AND USE OF PREMISES: The Contractor will be working on a Coast Guard military installation and must be familiar with and obey established fire, safety, environmental and security regulations.

1.7.1 Security Passes: Contractor personnel shall obtain security passes from the Security Office prior to beginning work and must always carry this ID while working on this project. Each employee must show a valid driver’s license, birth certificate or company ID card to be issued a security pass. The Security Office, building 146 Wing Road, is open to contractors for ID issuance Monday thru Thursday, 0800 – 1200. Personnel shall not stray from the immediate area of work or direct avenues of ingress and egress unless authorized in advance by the Contracting Officer's Representative (COR).

1.7.2 Safety Practices: The Contractor shall ensure that the work area is clearly marked at all times and take necessary precautions to ensure safety hazards are minimized and mitigated. Perform and conduct the work to minimize obstruction to the paved driveways and parking and walkway area, and other interference with Coast Guard operations. Contractors must follow the latest OSHA regulations on this project. The contractor shall prepare a Job Safety Analysis (JSA) and turn it into COR. The contractor certify that all contracted personnel is qualified and trained in Safe Work Practices, Personal Protective Equipment (PPE) and Hazard Communication (HazCom and SDS). In the event of an accident, report immediately to COR and prepare an incident report.

1.7.3 Hazardous Materials: The Contractor shall provide the Government with a list of all hazardous materials to be used in the performance of this project and ensure Safety Data Sheets (SDS) are available at the work site for all hazardous materials used. The Contractor shall provide and have at hand spill kit materials and containers to collect any spillage. Immediately contain and clean up the release or spill of any hazardous material and report the incident to the Environmental Protection Specialist, Mr. William González Hernandez at (787) 600-2672 or William.GonzalezHernandez@uscg.mil. The contractor shall not use any toxic substances materials as Asbestos, PCB, Lead, or prohibited refrigerants.

1.7.4 Equipment, Tools, and Vehicles: The contractor shall inspect on a daily basis and ensure that all equipment, tools, and vehicles:

· Do not have leaks and/or deteriorated hydraulic hoses.

· All electrical cords and electrical extensions need to be in good condition.

· Ladders need to be in good condition and comply with the user’s weight.

1.7.5 Protection of Property: The Contractor shall protect the existing surrounding equipment, personal belongings, and property during the course of this work. Any damage caused by the Contractor shall be corrected at Contractor’s expense. The Contractor will be responsible for repair of any damage incurred to turf, landscaping, buildings, utilities, or pavement as a result of their work at no additional cost to the government.

PART 2 – GENERAL REQUIREMENTS

2.1 The Contractor is responsible for verifying all dimensions, quantities, and conditions at the job site prior to commencing work.

2.2 Minor materials and work not specifically mentioned herein but necessary for the proper completion of the specified work shall be furnished without additional cost to the Government.

2.3 Contractor shall be required to commence work under this contract within the next 10 days after notice proceeding (NTP) given by the Contracting Officer. The project shall be completed within 5 days after commencement for a total of 15 days. The 15 days will include the time for submittals review and approved and to complete all project records (closeout documents). Any weather delays shall be immediately notified of the Contracting Officer’s Representative.

2.4 Contractor shall submit a schedule of activities prior project start and activity vision plan for the project.

2.5 The project is located at:

USCG Base Borinquen, 260 Guard Road, Aguadilla, Puerto Rico 00603

2.6 Contractor shall request a final inspection prior to departing the worksite. The Contractor shall request final inspection with at least 1 working days in advance for proper coordination and approval. The Contractor shall provide any materials, labor and equipment and others to provide a usable and complete project.

2.7 Contractor shall coordinate all work with the USCG Facilities Engineering Department (COR) Mr. Hector Laguer at (787)629-9556, the Facilities Engineer LT Clara E. Dahill-Baue at (787)975-9470, Local Housing Officer, and Environmental staff. Notify the USCG Facilities Engineering Department at least 3 working days in advance of work at the site to allow the USCG to provide notification to affected users.

2.8 The Contractor is authorized to work from 7:00 am – 4:00 pm Monday to Friday. Contractor shall provide the Contracting Officer with of names of all personnel who will be working on the site. The contractor may submit a revised list at any time during the project. Only personnel on the approved listing will be allowed on the site. All personnel shall carry proper identification (ID) when on site. Proper ID is defined as either the individual’s driver’s license ID or passport. The identification must be laminated and show a facial picture of the individual. Individuals without proper ID will be escorted off the Coast Guard premises.

2.9 Warranty Document: Document shall state the manufacturer and/or contractor shall repair or replace the complete component if deterioration is caused by defective materials or workmanship. Also included shall be a paragraph certifying that all work was performed according to the manufacturer’s recommendations. In addition, warranty shall specify that in the event of any deficiency created by an “Act of God” or any other event, if the contractor with the same original product does the repairs, the contractor shall continue honoring the existing warranty. Document shall be submitted to the COR or Facilities Manager Engineer for record.

2.10 The Contractor shall comply with the Immigration and Nationality Act (INA).

2.11 Contractor shall clean the job site daily and dispose debris outside of USCG property.

2.12 Contractor shall conduct operations to cause the least possible interference with the normal operations, streets, driveways, parking areas and others.

2.13 Contractor shall store materials only in locations authorized by the Contracting Officer. No fire and hazardous materials or flammable liquids shall be stored or otherwise maintained within a building or structure, except as approved, and in accordance with the local fire regulations.

2.14 Contractor shall comply with all safety requirements, personnel protective equipment (PPE) and OSHA Safety and Health Standards Digest, latest version, in all their activities and operations to perform the work. The Contractor shall comply with EM-385 and PROSHA requirements.

2.15 Cleaning up: All clothes, cotton, waste, sanding disks, and other cleaning materials which might constitute a fire hazard shall be placed in a metal container or destroyed at the end of each workday. Upon completion of the work, all staging, containers, and debris shall be removed from the site. Adjacent areas and surfaces negatively affected during the performance of this contract shall be left clean and returned to the original condition. The Contractor shall not use Coast Guard waste disposal facilities including garbage cans, trash piles or dumpster to dispose of cleaning materials.

2.16 Protection of Premises: The Contractor shall take all necessary precautions to protect the Government and private property from damage as a result of their operations. Existing property so damaged shall be promptly restored, repaired, or replaced to its original condition by the Contractor at their own expense.

2.17 Contractor shall coordinate all required work with the USCG Facilities Engineering Department, LT Clara E. Dahill Baue via e-mail at Clara.E.Dahill-Baue@uscg.mil, Tel: (787) 975-9470.

Base Borinquen

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