SOW Replace Rail Car Wheels Photoperiod House EW.docx

United States Department of Agriculture Agricultural Research Service

STATEMENT OF WORK

Replace Rail Car Wheels Photoperiod House

Sugarcane Field Station 12990 Hwy 441N Canal Point FL

Prepared by Jim Glick Reviewed by Everett Wilson February 28, 2020

Table of Contents

Statement of Work USDA, Agricultural Research Service

Project Contacts Research Leader (RL) Dr. Dr. Duli Zhao Phone: 561-924-5227 USDA ARS Sugarcane Field Station 12990 US Hwy 441 N Canal Point, Florida 33438 Duli.Zhao@usda.gov

Administrative Officer (AO) Audra MacNaught Phone: 561-924-5227 ext. 109 USDA ARS Sugarcane Field Station 12990 US Hwy 441 N Canal Point, Florida 33438 audra.macnaught@usda.gov

Contracting Officer (CO) To Be Determined

Engineering Projet Manager (EPM) & (COR) Everett Wilson Phone: 720-618-0703 USDA, ARS, SEA Facilities 3550 Main Street, #5121 Houston TX 77002 Everett.Wilson@usda.gov

Area Safety and Health Manager (ASHM) Darrell Williamson Phone: (662) 686-5343

USDA, ARS, SEA

141 Experiment Station Road Stoneville, MS 38776 Darrell.Williamson@usda.gov

Location Coordinator

George Carpenter Phone: (561) 924 5227 Maintenance Mechanic USDA ARS Sugarcane Field Station 12990 Hwy 441N Canal Point, FL 33438 george.carpenter@usda.gov Codes and Standards Applicable Codes and Standards apply and are not limited to the following:

All work must meet ARS 242.1M “ARS Facilities Design Standards” for the defined scope of this project in addition to meeting all Local, State and Federal codes, and latest IBC codes. The document may be found at https://www.afm.ars.usda.gov/ppweb/pdf/242-01m.pdf.

Introduction The Contractor shall provide all professional services, personnel, tools, material, equipment (including cranes and rigging equipment), fuel, testing, personal protective equipment and any other requirements to replace 48 wheels, washers, bushings, axles and lock nuts that are mounted on 12 small rail cars at the location listed below. These rail cars are used in the Breeding Program located in Building 13, also known as the Photoperiod Building.

USDA, ARS

Sugarcane Field Station 12990 Hwy 441N Canal Point, FL 33438

Site Visit Contractors are encouraged to visit the site and be escorted by a government representative to confirm locations, dimensions, and conditions of the project before a bid is submitted. The purpose of a site visit is to observe first-hand any conditions relevant to the completion of this project. No consideration will be given to claims based on lack of knowledge of existing conditions, except where contract documents make definite provisions for adjustment in cost or extension due to existing conditions not readily foreseeable.

Contractor must be registered in System for Award Management, (SAM), prior to submitting a bid. Registration can be completed at www.sam.gov/portal/public/SAM

Base Bid Contractor shall perform the work as specified in the Statement of Work.

All proposals shall be in unlocked MS Word format and all cost proposals shall be detailed and presented in unlocked MS Excel format with formulas working.

All proposals shall be in unlocked MS Word format and all cost proposals shall be detailed and presented in unlocked MS Excel format with formulas working.

Hours of Operation The Contractor’s scheduled performance of these services must fall within the normal business hours of the Sugarcane Field Station: 7:30am to 4:00pm Monday through Friday (exluding Gov. holidays).

Any changes to the work schedule shall be submitted to the Contacting Officer for written approval prior to schedule change.

Scope Statement Contractor will verify all dimensions and site conditions prior to beginning work. Contractor shall provide labor, specified materials, equipment, and tools required to perform the job fully and completely.

The contractor shall always be responsible for safeguarding all Government property and his work and ensuring the safety of his crew and ARS employees.

The Contractor is required to secure their equipment and leave the site prior to lock down of the facility each day. The premises shall be left in a clean, orderly, and acceptable condition. The Government is not responsible for loss or damage to the Contractors’ equipment during the contract.

Contractor Supplied Parts The contractor shall provide all parts for wheel assemblies necessary to successfully complete the project and deliver a functioning system. Submittals on all material used on this project shall be submitted to the EPM, Site RL, and CO before purchase. Electronic submittals are acceptable otherwise three written submittals are required. The materials listed below are referenced for performance and quality only. The Contractor may submit on equally performing materials, subject to the approval of the Government.

The Contractor shall supply the following parts at a minimum and all other parts necessary for the successful implementation and completion of this project:

The Contractor will replace any item that is defective, does not meet specifications, or incurs damaged during transport handling and installation.

Government Furnished Property and Services The Government shall provide, without cost, the materials and services listed below.

· The Government will provide Utilities (power, water, etc.) where available

· The Government will not provide any materials, equipment or fuel

· The Government will not provide any equipment or services

General Installation Procedure Wheel Removal The Contractor shall remove the bars that link the rail carts together, then raise each rail cart and support the rail cart on jack stands or other blocking (no concrete blocks or bricks). Remove the wheels and wheel hardware. The wheels and wheel hardware shall be turned over to the Sugarcane Field Station representative.

Cleaning and Wire Brushing The Contractor shall use a wire brush to remove dirt, rocks, rust and scale from the area where the wheels have been removed. The channel where the new wheels and hardware will be installed will be free of dirt, rocks, rust and scale prior to installing the new wheels and hardware.

Wheel Installation The Contractor shall the attached drawing that illustrates how the parts will be assembled. The Contractor shall use an Anti Seize Compound approved by the site personnel on the axel threads to prevent galling. Installation shall be approved by site personnel prior to final lubrication and placement of the carts back on the rails.

Lubrication The Contractor shall use a grease gun to supply grease to all installed wheels. Grease shall be applied until it can be seen squeezing out from the wheel. The wheel will then be rotated six times. Once again grease will be applied until the grease can be seen squeezing out from around the wheel.

Rail-Cart Reconnection Once the wheels have been installed, the rail carts will be placed back onto the rails. The Contractor will then reconnect the rail carts using the bars and pins removed in step one.

Clean Up work Area The Contractor shall clean up the work area. The Contractor shall wipe up all excess oils and lubricants. The Contractor shall pick up and dispose of all rags, boxes, packaging and drop cloths. The Contractor shall sweep up and dispose of all dirt, rocks, rust and scale removed during cleaning.

Contractor Responsibilities The project has a base bid to be performed per the following specifications:

1) Contractor will verify all dimensions and existing site conditions prior to beginning work.

2) Contractor shall keep work area clean daily and take measures to control debris while work is being performed.

3) Contractor is required to manage the project and consult with the Government prior to beginning all work phases.

4) Contractor shall perform work in a manner that minimizes the impact of the work on Government operations, research, and functions.

5) Contractor will provide daily reports of work performed to the COR.

6) Contractor shall remove and dispose of all construction related materials from all work areas daily and remove these waste materials from the site on a weekly basis.

7) Contractor must have a superintendent on the jobsite when crews are performing the installation work.

8) Contactor will provide their own restroom facility.

Utilization of Bio-Based Products The contractor shall utilize products and material based from bio- based materials as applicable, (e.g. bio-based greases; bio-based hydraulic fluids, bio-based absorbents), to the maximum extent possible without jeopardizing the intended end use of detracting from the overall quality delivered to the end user. All supplies and materials shall be of a type and quality that conform to the applicable Federal Specifications and Standards. All supplies and materials to be used in the performance of work described herein are subject to the approval of the Contracting Officer Representative (COR). Products can be found at: www.biopreferred.gov

Safety The contractor will submit a Site Safety Specific Plan/Accident Prevention Plan in industry recognizable format to the Contracting Officer within 14 days of contract award. Contractor shall furnish a Site-Specific Safety Plan (SSSP) and the Government shall review the SSSP prior to the start any construction activities. SSSP shall be in typically accepted industry format.

Damage to Government Property Any damage to the Government buildings, utilities, etc. caused as the result of the contractor’s activities shall be repaired or replaced to the satisfaction of the Government.

Inspection and Acceptance Upon completion, the Contractor and a government representative shall examine each rail car and all 48 wheels. The Contractor will demonstrate that the rail carts roll freely without the use of excessive force. The Contractor shall schedule the inspection 10 days in advance, in writing, to the Contracting Officer

Project Schedule The start of this project is dependent on the delivery of the new wheels and associated parts to the Sugarcane Field Station. The Sugarcane Field Station will notify the Contracting Officer when the parts arrive, and then the Contracting Officer will contact the Contractor with the Notice to Proceed.

The completion of this project shall not exceed 30 days from date of Notice to Proceed. A request for time extension must be submitted to the Contracting Specialist in writing. Each request must include specific and detailed reasons in support of the schedule alteration.

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