SOW RepairPortacountRespiratorFitTester 8030 8038-2024.pdf

Statement of Work for Calibration, Repair and Test of PortaCount Respirator Fit Tester 8030s and 8038s

1. Requirement: The U.S. Coast Guard requires annual calibration, repair, and testing of its inventory of Portacount Respirator Fit Tester 8030s and 8038s, to restore their performance/functionality to manufacturer’s specifications. It shall include:

1. Inspection and Testing to determine functional/performance and physical/material condition deficiencies;

2. Cleaning of the instruments;

3. Replacing consumable components, as needed;

4. Updating manual and firmware, as needed

5. Calibration of flow rates, voltages and temperature controls, as needed

6. Repair/Replace any malfunctioning parts;

7. Verify/Validate performance; and

8. Provide/Issue Calibration Certificates.

2. The following serial numbers require calibration, repair, and testing:

A. Quantity (57 Each) / List of PortaCount Respirator Fit Tester 8030s:

8030081810 8030093001 8030162607 8030081904 8030093002 8030162701 8030081915 8030093003 8030162702 8030082006 8030093004 8030162703 8030083911 8030093005 8030162707 8030083912 8030093006 8030162708 8030083914 8030093007 8030162709 8030084314 8030093008 8030162710 8030092908 8030093009 8030162712 8030092911 8030124214 8030162713 8030092912 8030124215 8030163004 8030092913 8030124301 8030163005 8030092914 8030124314 8030163006 8030092915 8030125125 8030163007 8030092916 8030162504 8030111306 8030192505 8030192507 8030192509 8030192901 8030192904 8030192707 8030193004 8030193101 8030192903 8030192508 8030192902 8030153017

B. Quantity (54 Each) / List of PortaCount Respirator Fit Tester 8038s:

8038152513 8038214025 8038145121 8038152515 8038214004 8038133818 8038152511 8038214016 8038213303 8038141903 8038214013 8038213203 8038141911 8038213917 8038213301 8038152516 8038214018 8038152517 8038152601 8038214015 8038141904 8038152602 8038213918 8038152514 8038214012 8038213916 8038214006 8038214008 8038214019 8038152606 8038214011 8038214020 8038152605 8038214003 8038214009 8038141909 8038213921 8038213920 8038141912 8038214014 8038214005 8038152608 8038214021 8038214017 8038141906 8038214010 8038214002 8038141820 8038214023 8038141905 8038094128 8038094042 8038094120 8038094041

3. Shipping and Return of PortaCount 8030s and 8038’s

A. The USCG will fill out a RMA form on the manufacturer’s web site prior to sending in a PortaCount for calibration and/or calibration/repair.

B. The USCG will be responsible for all shipping charges; to and from vender facility.

C. The Contractor shall provide the tracking numbers to the destination point-of-contact (POC).

4. The U.S. Coast Guard LOG-44 will send PortaCount 8030s and 8038’s, for calibration, repair, and testing to the Contractor’s facility over the course of the period of performance of this contract, depending on the time that calibration, repair, and testing is needed.

5. The Contractor shall return, within 30 days of receipt, the calibrated, repaired, and tested PortaCount with Calibration Certificates, to the U.S. Coast Guard LOG-44 at the following address, by traceable method of shipping:

MEPE Product Line Manager c/o USCG Base Portsmouth Warehouse ATTN: DCC Stacy M. Douthit 4000 Coast Guard BLVD Portsmouth, Virginia 23703

5. Period of Performance. The period of performance for this requirement will be one year from the date of award.

INVOICE INSTRUCTIONS

In conjunction with the subject award, proper invoices will be submitted through the Invoice Processing Platform (IPP) at https://www.ipp.gov/. IPP is a secure web-based electronic invoicing system provided by the U.S. Department of the Treasury’s Bureau of the Fiscal Service in partnership with the Federal Reserve Bank of St. Louis (FRSTL). IPP is available at no cost to any commercial vendor or independent contractor doing business with a participating government agency.

Actions to take:

If you are already enrolled in IPP:

If your company is already registered to use IPP, you will not be required to re-register and you do not need to contact IPP.

If you are NOT already enrolled in IPP:

The point of contact you provided in your SAM.gov registration will receive two emails from ipp.noreply@mail.eroc.twai.gov. Please note that emails from this email address may filter into your spam or junk folder:

1. The first email will have the IPP Logon ID and a link to the IPP application.

2. A second email, which will be sent within 24 hours of the first email, contains a temporary password.

Once your contact receives these emails, please ensure they log into IPP and complete the registration process.

Once registered to use IPP, your company may submit invoices electronically, receive e-mail notifications when requests are paid, view payment history, and access remittance downloads. The e-mail notification of payment is sent when a payment is distributed to your bank account and may include the following payment information: Date of payment, dollar amount, invoice number, paying agency, payee name, and ACH trace number.

Vendor training materials, including a first time login tutorial, are available on the https://www.ipp.gov/ website. Once you have logged in to the IPP application, you will have access to user guides that provide step-by-step instructions for all IPP capabilities, ranging from creating and submitting an invoice to setting up email notifications. Live webinars are held monthly and provide a great opportunity to learn the basic of the system and to call in and ask the IPP team questions about the IPP application.

IPP Customer Support is available to assist users of the system and can answer your questions related to accessing IPP or completing the registration process.

Toll-free number: 866-973-3131 Email address: IPPCustomerSupport@fiscal.treasury.gov

Hours of operation: Monday through Friday (excluding bank holidays) from 8:00 am - 6:00 pm ET