SOW Repair VM warehouse.docx

STATEMENT OF WORK (SOW)

Project: Repair VM warehouse

22 December 2024

1. Purpose & Description of Work:

Contractor shall provide the material and labor to repair a section of the roof that became detached, replace fifty six (56) windows, replace four (4) overhead doors, investigate and repair the electric panel circuit breaker tripping and upgrade lighting at a Vehicle Warehouse. The warehouse is approximately 6 m tall at the eave and 7 m at the ridge. The windows are approximately 5 m from the ground. The door is approximately 5 m x 5 m. The warehouse is approximately 50 m by 40 m.

2. Technical Description of Work:

2.1. Roof Repairs

2.1.1. Contractor shall securely refasten any roof section that became detached from the structure and/or roofing structural components.

2.1.2. Should the section of the roof need replacement, contractor shall determine that before submitting the bid during the Request for Information period.

2.1.3. Contractor shall replace any damaged flashing all along the roof perimeter. Contractor shall verify prior to submitting the bid during the Request for Information period.

2.1.4. Contractor shall waterproof the repaired section of the roof to match the existing materials.

2.1.5. Contractor shall inspect the entire roof for loose fasteners and fix any fasteners that were found to be loose or allow water protrusion. Any loose fasteners shall be replaced with a fastener one size larger and shall include a neoprene washer. For bidding purposes assume 300 fasteners needing repair and approximately 20 m of seams needing sealing.

2.1.6. Contractor shall dispose and haul off the site any roofing material or waste in accordance with Host Nation standards and regulations.

2.2. Window Repairs

2.2.1. Contractor shall remove 56 windows and frames to include the temporary contingency window repairs such as wooden frames and Plexiglas. The windows dimensions are approximately 1.8 m by 1.5 m. The dimensions shall be confirmed by the contractor.

2.2.2. Contractor shall install new fixed type High Density Polyethylene (HDPE) windows or fixed Blast Resistant (laminated glass) glass windows with aluminum frames. The assembly shall conform to the design wind load for the building or 680 N/m2.

2.2.3. Provide sub-frames, transom bars and mullions between multiple window units that meet the design pressure of the building or 192 kilograms per square meter (kg/sq m) or higher.

2.2.4. If combination windows are used, provide factory-assembled combination windows of the same grade and performance class. Where factory assembly of individual windows into larger units is limited by transportation considerations, refabricate, match mark, transport, and field assemble.

2.2.5. Provide mechanically fixed and sealed or welded corners on aluminum frames and sashes. Reinforce frames and sash as necessary to meet the requirements for the wind pressure load.

2.2.6. Install in accordance with the window manufacturer's printed instructions and details. Build in windows as work progresses or install without forcing into prepared window openings. Set windows at the proper elevation, location, and reveal; plumb, square, level, and in alignment; and brace, strut, and stay properly to prevent distortion and misalignment. Bed screws or bolts in sill members, joints at mullions, contacts of windows with sills, built-in fins, and subframes in mastic sealant of a type recommended by the window manufacturer. Install and seal windows in a manner that will prevent entrance of the water and wind.

2.2.7. Contractor shall dispose and haul off the site any window related material or waste in accordance to Host Nation standards and regulations.

2.3. Overhead Door Replacement

2.3.1. Contractor shall replace four (4) overhead doors with 4 roll-up doors. The doors are approximately 5 m by 5 m. The dimensions shall be confirmed by the contractor.

2.3.2. The replacement shall be of the entire system including but not limited to motor, drive gears, curtain, tracks, brackets, locking devices, and other hardware required for complete installation.

2.3.3. Design wind load must conform to the design wind load for the building.

2.3.4. Provide a permanent label on the door indicating the name and address of the manufacturer.

2.3.5. The doors shall be electrically operated. Contractor is responsible for verifying the electric capacity of the warehouse.

2.3.6. Provide operators of the drawbar type or side mount (jack shaft) type as recommended by the manufacturer. Include operators with electric motor, machine-cut reduction gears, steel chain and sprockets, magnetic brake, brackets, pushbutton controls, limit switches, magnetic reversing contactor, a manual chain hoist operator for emergency use, and other accessories necessary for operation. Design electric operator so motor may be removed without disturbing the limit switch timing and without affecting the manual operator. Provide the operator with slipping clutch coupling to prevent stalling the motor. Provide a clutch controlled emergency manual operator so that it may be engaged and disengaged from the floor; do not affect limit switch timing by operation. The manual operator is not required if the door can be manual-pushup operated with a force not to exceed 11.25 kilograms. Provide an electrical or mechanical device that disconnects the motor from the operating mechanism when the manual operator is engaged.

2.3.7. Provide NEMA MG 1, high-starting torque, reversible type with sufficient horsepower and torque output to move the door in either direction from any position. Provide a motor to produce a door travel speed of not less than 200 mm or more than 300 mm per second without exceeding the rated capacity. Motors must be operate on current of the characteristics indicated at not more than 377 rad/s (3600 rpm). Single-phase motors (if used) must not have commutation or more than one starting contact.

2.3.8. Provide mount controls, including Type SO cable and takeup reels furnished by the door manufacturer, and provide necessary conduit, conductors, and devices by the door manufacturer's wiring diagrams.

2.3.9. Locate control switches at least 1500 mm above the floor so the operator will have complete visibility of the door at all times. Provide a three-button type control switch stations with buttons marked "OPEN," "CLOSE," and "STOP."

2.3.10. Provide entrapment protection devices for electrically-operated doors in accordance with UL 325. These devices must immediately stop and reverse the door in its closing travel upon sensing an obstruction in the door opening or upon failure of the device or any component of the control system. Any momentary door-closing circuit must be automatically locked out and the door must be operable manually or with constant pressure controls until the failure or damage has been corrected. No entrapment protection device must be used as a limit switch, unless its function is specifically intended to do so.

2.3.11. Provide transformers in power circuits as necessary

2.3.12. Install doors in accordance with approved shop drawings and the manufacturer's written installation instructions. Lubricate and adjust doors to operate freely.

2.3.13. Provide a weather tight installation and free from warp, twist, or distortion. Adjust and lubricate doors to operate freely.

2.3.14. Provide all items and accessories for a complete installation in every respect.

2.3.15. After installation is complete, operate doors to demonstrate installation and function of operators, safety features, and controls. Correct deficiencies.

2.3.16. Contractor shall dispose and haul off the site any door-related material or waste in accordance to Host Nation standards and regulations.

2.4. Circuit Breaker

2.4.1. The electric panel was installed in the fall of 2024.

2.4.2. Contractor shall investigate the tripping of breakers at an electric panel.

2.4.3. Contractor shall propose a solution to the issue.

2.5. Lighting Repair and Upgrade

2.5.1. Remove existing luminaries.

2.5.2. Install new luminaries in place of old ones with the following performance requirements:

2.5.2.1. Average horizontal illuminance of 30 fc (300 lux) at floor.

2.5.2.2. Average Vertical illuminance of 7.5 fs (75 lux) at 1.2 m height.

2.5.2.3. Horizontal illuminance uniformity of 3:1 average to minimum.

2.5.3. Provide redundant supports to ensure that failure of a single supporting component does not result in luminaire falling.

2.6. General

2.6.1. Contractor shall verify all the dimensions. The dimensions listed in this SOW are approximate and shall not be used for designs and purchase of any material.

2.6.2. Contractor shall provide its own equipment to accomplish the job.

2.6.3. Contractor shall follow Host Nation, Industry, and Base safety rules and regulations. Violators of the safety rules and regulations will be removed from the site and not allowed re-entry.

2.6.4. Contractor shall provide its own dumpster.

2.6.5. Contractor shall dispose of the removed materials in accordance with Host Nation laws and regulations.

2.6.6. Access to the base is strictly regulated by the Host Nation. Contractor shall budget time and labor associated with coordinating and gaining full access to the base for each of the employees and subcontractors.

3. REQUIRED SUBMITTALS:

3.1. Contractor shall submit materials, drawings, and designs.

3.2. Contractor shall allow fourteen (14) calendar days for Government processing and review unless otherwise stated. Government approval must be received prior to use/implementation of materials or equipment requiring government review. Should a submittal be disapproved, the contractor shall make all corrections required by the Government and furnish a corrected submittal.

3.3. Pre-construction: Following the initial site visit, an itemized quote and proposal of work is required for review and must be approved before work can be authorized. After the pre-design conference and review and approval of all contract items, the contracting officer will issue NTP.

3.4. Warranty Requirements: Should there be design, workmanship, or material flaws, defects, or oversights, contractor shall expedite a cost effective solution at no cost to the.

3.5. Closeout: Payment will be accomplished based on the tasks complete, tasks approved by the government, and documentation provided. Prior to final payment, the contractor shall submit and receive approval of submittals, including 100% completion of all work listed and complete according to contract documents.

4. Contractor General Requirements:

4.1. Contractor shall perform all tasks in compliance with contract documents. Contractor shall provide the supervision, qualified staffing, manpower, equipment, materials, services and transportation necessary to execute the project requirements within the period of performance and in accordance with all applicable Israeli laws, codes, permits, licensure, and government authorized hours of operation. The safety of all contract personnel is the sole responsibility of the contractor. The safe function of all equipment, use of equipment, and security/loss prevention of equipment left on-site is the responsibility of the contractor. The site manager is not responsible for providing equipment, materials, or maintaining possession or security of equipment left at the job site. Existing infrastructure that is not part of the project shall be maintained in working order. If damage occurs, it is the responsibility of the contractor to restore to equal or better condition.

4.2. Contractor shall comply with all applicable local and Israeli law, code, and regulations.

4.3. PROHIBITED ITEMS

4.3.1. Alcoholic beverage(s) (open or unopened) of any kind.

4.3.2. Dangerous Weapons (Other than Firearms): A weapon is defined as an object designed to inflict bodily injury or property damage. Examples of dangerous weapons include but are not limited to the following: switchblade knife, gravity knife, knife with a blade longer than six inches, sword, blackjack, pellet gun, air or CO2 rifle and pistol, bow, blow gun, arrow, metal knuckles, martial arts weapons or any item modified into a sharp object. EXCEPTION: Personnel that are on reserve status with the Israeli Defense Force and are required to maintain their weapon at all times.

4.3.3. Firearms: Any weapon that expels a projectile through a barrel by the action of an explosive, the frame or receiver of any such weapon, and any firearm silencing device. This includes shotguns, rifles, pistols, starter guns, and any pyrotechnic flare guns.

4.3.4. Ammunition: The material fired, scattered, dropped, discharged, or detonated from any firearm and the means of igniting or exploding such material. Examples include, but are not limited to, rifle cartridges, pistol cartridges, shotgun cartridges, primers, fuses, and gunpowder.

4.3.5. Other Prohibited Items: Hand grenades, mortar rounds, mines, fireworks, or any other explosive device are not authorized on the installation unless in the performance of official duties.

4.3.6. Personnel accessing the base are not allowed to take photos or videos of the installation without prior approval from the Contracting Officer or the designated representative.

4.4. COMPLIANCE WITH LOCAL LABOR LAWS. The contractor shall be responsible for complying with all local laws, regulations, and labor union agreements governing hours, wages, labor regulations (including collective bargaining), worker’s compensation, working conditions, fringe benefits, and other matters pertaining to labor standards and contracts. The contractor hereby indemnifies and holds harmless the United States government from any and all claims of any type arising out of or in connection with the requirements of this contract. This indemnity shall include the obligation of the contractor to handle and settle without cost to the United States Government, any claims or litigation against the United States Government based on the allegation that the contractor or the United States Government or both have not fully complied with local labor laws or regulations relating to performance of the work required by this contract.

5. Work Planning & Coordination:

5.1. Prior to beginning work, Contractor shall provide a schedule coordinating facility access.

5.2. Verification of Existing Conditions: Use of any available quantities, drawings, data, maps, measurements, plans, and diagrams provided by the government or stated in this SOW does not relieve the contractor of the responsibility to field verify. Contractor shall be solely responsible for verification and validation of all existing site conditions.

5.3. Contractor Operation Hours: The authorized hours of operation are from 0800 to 1530, Sunday through Thursday, excluding Jewish and Israeli Federal holidays. Project work and site visits must be coordinated and scheduled around the site’s training and operational activities.

5.4. Site Access: The contractor shall ensure all employees comply with the government security requirements when entering, occupying, and departing base. All personnel and employees in attendance during contract performance and/or site visits will need to submit the required documentation for base access through the pass and ID point of contact, Robbie Rizel Robbie.rizel@gmail.com and +972 54-591-7866.

5.5. Award, Pre-design Conference, and Notice to Proceed: Following the initial site visit, an itemized quote and proposal of work is required for review and must be approved before work can be authorized. Following contract award/agreement, a pre-design conference will be held prior to issuing a Notice to Proceed (NTP) with the contracting officer, contracting officer representative, contractor, and appropriate stakeholders in attendance. The pre-design conference will review/discuss/approve all submittals, proposed work schedule, and required coordination as required. After the pre-design conference and review and approval of all contract items, the contracting officer will issue NTP.