SOW Repair Crossing House.pdf

United States Department of Agriculture Agricultural Research Service

STATEMENT OF WORK

Repair Crossing House

Sugarcane Field Station 12990 Hwy 441N

Canal Point FL

Prepared by Everett Wilson

April 27, 2023

1. Project Contacts

Research Leader (RL)

Dr. Scott Adkins Phone: 772-462-5885 USDA ARS Sugarcane Field Station 12990 US Hwy 441 N Canal Point, Florida 33438 Scott.Adkins@usda.gov

Administrative Officer (AO)

Earl Taylor Phone: 561-924-5227 x-109 USDA ARS Sugarcane Field Station 12990 US Hwy 441 N Canal Point, Florida 33438 Earl.Taylor@usda.gov

Contracting Officer (CO)

To Be Determined

Engineering Projet Manager (EPM) & (COR)

Everett Wilson Phone: 720-618-0703 Govt.

USDA, ARS, SEA Facilities 330-647-1016 3550 Main Street, #5121 Houston TX 77002 Everett.Wilson@usda.gov

Area Safety and Health Manager (ASHM)

Darrell Williamson Phone: (662) 686-5343

USDA, ARS, SEA

141 Experiment Station Road Stoneville, MS 38776 Darrell.Williamson@usda.gov

Location Coordinator

George Carpenter Phone: (561) 924 5227 Maintenance Mechanic USDA ARS Sugarcane Field Station 12990 Hwy 441N Canal Point, FL 33438 george.carpenter@usda.gov mailto:Scott.Adkins@usda.gov mailto:Earl.Taylor@usda.gov mailto:Everett.Wilson@usda.gov mailto:Darrell.Williamson@usda.gov mailto:george.carpenter@ars.usda.gov

2. Codes and Standards

Applicable Codes and Standards apply and are not limited to the following:

ANSI - American National Standards Institute.

ASME - American Society of Mechanical Engineers.

NEC - National Electrical Code, NFPA 72.

OSHA - Occupational Safety and Health Administration

ADA – Americans with Disabilities Act

All work must meet ARS 242.1M “ARS Facilities Design Standards” for the defined scope of this project in addition to meeting all Local, State and Federal codes, and latest IBC codes. The document may be found at https://www.afm.ars.usda.gov/ppweb/pdf/242- 01m.pdf.

3. Scope of Work

The Contractor shall provide all professional services, personnel, tools, material, equipment to repair the 30’ x 198’ Crossing House by completely re-skinning the building by replacing the existing siding with the same type of siding. The approximately 12’x5’ section of displaced masonary block will be re-aligned with building masonary so that it returns to flush and sealed against weather. The puncture of damaged blocks in the masonry side wall will be repaired. The corroded exterior door and frame will be replaced with new steel door and frame and repainted according to existing colors. The existing boiler shall be replaced with a high efficiency oil fired boiler that matches or exceeds the required specifications of the existing 1005000 btu/hr boiler. The drains in the troughs inside the Crossing House shall be filled with concrete and the void underneath the Crossing House on the outside of the boiler room shall be filled with concrete. This void was caused by the drains inside the troughs having corroded to the point that all fluids from the troughs that went down the drains caused the washout underneath the building. The overflow drains shall remain intact.

3.1. Site Visit

Contractors are encouraged to visit the site and be escorted by a government representative to confirm locations, dimensions, and conditions of the project before a bid is submitted. The purpose of a site visit is to observe first-hand any conditions relevant to the completion of this project. No consideration will be given to claims based on lack of knowledge of existing conditions, except where contract documents make https://www.afm.ars.usda.gov/ppweb/pdf/242-01m.pdf https://www.afm.ars.usda.gov/ppweb/pdf/242-01m.pdf definite provisions for adjustment in cost or extension due to existing conditions not readily foreseeable.

Contractor must be registered in System for Award Management, (SAM), prior to submitting a bid. Registration can be completed at www.sam.gov/portal/public/SAM

3.2. Base Bid

Contractor shall perform the work as specified in the Statement of Work.

All proposals shall be in unlocked MS Word format and all cost proposals shall be detailed and presented in unlocked MS Excel format with formulas working.

All proposals shall be in unlocked MS Word format and all cost proposals shall be detailed and presented in unlocked MS Excel format with formulas working.

3.3. Hours of Operation

The Contractor’s scheduled performance of these services must fall within the normal business hours of the Sugarcane Field Station: 7:30am to 4:00pm Monday through Friday (exluding Gov. holidays).

Any changes to the work schedule shall be submitted to the Contacting Officer for written approval prior to schedule change.

The Contractor is required to comply with all Federal, State, Local and Site Covid-19 Health Requirements.

3.4. Government Furnished Property and Services

The Government shall provide, without cost, the materials and services listed below.

• The Government will provide Utilities (power, water, etc.) where available

• The Government will not provide any materials or fuel

• The Government will not provide any equipment or services.

3.5. Clean Up work Area

The Contractor shall clean up the work area. The Contractor shall wipe up all excess oils and lubricants. The Contractor shall pick up and dispose of all rags, boxes, packaging and drop cloths. The Contractor shall sweep up and dispose of all dirt, rocks, rust and scale removed during cleaning.

http://www.sam.gov/portal/public/SAM

4. Contractor Responsibilities

The project has a base bid to be performed per the following specifications:

1) Contractor will verify all dimensions and existing site conditions prior to beginning work.

2) Contractor shall keep work area clean daily and take measures to control debris while work is being performed.

3) Contractor is required to manage the project and consult with the Government prior to beginning all work phases.

4) Contractor shall perform work in a manner that minimizes the impact of the work on Government operations, research, and functions.

5) Contractor will provide daily reports of work performed to the Location Coordinator and coordinated with the COR.

6) Contractor shall remove and dispose of all construction related materials from all work areas daily and remove these waste materials from the site on a weekly basis.

7) Contractor must have a superintendent on the jobsite when crews are performing the installation work.

8) Contactor will provide their own restroom facility.

5. Utilization of Bio-Based Products

The contractor shall utilize products and material based from bio- based materials as applicable, (e.g. bio-based greases; bio-based hydraulic fluids, bio-based absorbents), to the maximum extent possible without jeopardizing the intended end use of detracting from the overall quality delivered to the end user. All supplies and materials shall be of a type and quality that conform to the applicable Federal Specifications and Standards. All supplies and materials to be used in the performance of work described herein are subject to the approval of the Contracting Officer Representative (COR). Products can be found at: www.biopreferred.gov http://www.biopreferred.gov/

6. Safety

The contractor will submit a Site Safety Specific Plan/Accident Prevention Plan in industry recognizable format to the Contracting Officer within 14 days of contract award.

Contractor shall furnish a Site-Specific Safety Plan (SSSP) and the Government shall review the SSSP prior to the start any construction activities. SSSP shall be in typically accepted industry format.

7. Damage to Government Property

Any damage to the Government buildings, utilities, etc. caused as the result of the contractor’s activities shall be repaired or replaced to the satisfaction of the Government.

8. Inspection and Acceptance

Upon completion, the Contractor and a government representative shall examine each rail car and all 48 wheels. The Contractor will demonstrate that the rail carts roll freely without the use of excessive force. The Contractor shall schedule the inspection 10 days in advance, in writing, to the Contracting Officer

9. Project Schedule

The completion of this project shall not exceed 180 days from date of Notice to Proceed.

A request for time extension must be submitted to the Contracting Specialist in writing.

Each request must include specific and detailed reasons in support of the schedule alteration.

10. Site Pictures