SOW - Repaint Parking Structure - FINAL 17 Nov 22.doc

SCOPE OF WORK (SOW):

The Contractor shall provide complete construction services for Project No: 459-20-002, at the Parking Structure at the VA Pacific Islands Health Care System (VAPICS), located at 459 Patterson Road, Honolulu, HI 96819. Construction services shall be in accordance with the attached Drawings and Specifications.

Contractor shall furnish labor and materials and perform work to repair and repaint Building 32 Parking Garage’s exterior and interior at the VA Pacific Islands Health Care System. Exterior Insulation and Finish Systems (EIFS) refinishing will be performed along all the exterior of Building 32. Demolition and replacement of the existing membrane roofs and furred ceiling systems will be performed due to their deteriorated status. In addition, a new non-slip coating will be applied to the 4th level of the parking garage, accompanied by new stripping for parking stalls. All refinished items will match the existing finish and color of the building. Incidental vegetation trimming as required for installation of new exterior finishes. Guardrails will be repainted.

1. Contractor shall conduct Tuberculosis (TB) risk assessment and provide documentation that employee(s) have been cleared to work at VAPIHCS facility. Documentation should be sent directly to VAPIHCS

2. Construction Safety Officer. The Contractor shall coordinate with Contracting Officer Representative (COR). Work may commence during normal business hours. Normal business hours are 7:00 am to 5:00 pm weekdays Monday to Friday. There shall be no work on Federal holidays.

3. Period of performance is 440 calendar days.

4. Contractor shall maintain ADA accessible access and route to and from parking to medical facility at all times.

5. The scope of this project and the objectives of the VA are as follows:

Roofing

a. Demo existing roof system and insulation. Install new PVC roofing system.

b. Clean roof drains and gutters.

Deck

c. Demo deck coating. Install new traffic coating system.

d. Re-stripe to match existing

Finishes

e. Pressure wash and clean all existing un-painted and unfinished perimeter surfaces of the garage, per the drawings.

f. Wash and clean windows.

g. Patch and repair holes, openings and spalls as indicated in the contract.

h. Clean, prep for new paint/refinish/new EIFS exterior and interior finishes. Finishes to include: EIFS surfaces, walls, ceiling, tiles, and appurtenances as indicated in the contract.

i. Ceiling system replacement (including furring and soffit).

j. Clean, prep, and paint railings, handrails and guardrails. Notify Contracting Officer if any portion requires repair.

k. Incidental work including cutting of existing landscape to perform exterior work.

Doors and Hardware

l. Demo and replace doors & frames as noted in the drawings.

Mechanical

m. Replace grille/bird screen and repaint hood. Finishes to match existing.

Signage

n. Remove existing and replace with new signage.

Incidental Work including vegetation trimming as needed to allow for exterior/finishes scope.

NARA Records Management Language for Contracts (May 2017):

https://www.archives.gov/records-mgmt/handbook/records-mgmt-language.html

RECORDS MANAGEMENT OBLIGATIONS

A. Applicability

This clause applies to all Contractors whose employees create, work with, or otherwise handle Federal records, as defined in Section B, regardless of the medium in which the record exists.

B. Definitions

“Federal Record” as defined in 44 U.S.C. § 3301, includes all recorded information, regardless of form or characteristics, made or received by a Federal agency under Federal law or in connection with the transaction of public business and preserved or appropriate for preservation by that agency or its legitimate successor as evidence of the organization, functions, policies, decisions, procedures, operations, or other activities of the United States Government or because of the informational value of data in them.

The term Federal record:

1. includes [Agency] records.

2. does not include personal materials.

3. applies to records created, received, or maintained by Contractors pursuant to their [Agency] contract.

4. may include deliverables and documentation associated with deliverables.

C. Requirements

The following standard Items relate to records generated in executing this contract and should be included in a typical contract where records could possibly be created, maintained or dispositioned:

ADD THE FOLLOWING 11 ITEMS TO THE STATEMENT OF WORK (SOW):

1. Contractor shall comply with all applicable records management laws and regulations, as well as National Archives and Records Administration (NARA) records policies, including but not limited to the Federal Records Act (44 U.S.C. chs. 21, 29, 31, 33), NARA regulations at 36 CFR Chapter XII Subchapter B, and those policies associated with the safeguarding of records covered by the Privacy Act of 1974 (5 U.S.C. 552a). These policies include the preservation of all records, regardless of form or characteristics, mode of transmission, or state of completion.

2. In accordance with 36 CFR 1222.32, all data created for Government use and delivered to, or falling under the legal control of, the Government are Federal records subject to the provisions of 44 U.S.C. chapters 21, 29, 31, and 33, the Freedom of Information Act (FOIA) (5 U.S.C. 552), as amended, and the Privacy Act of 1974 (5 U.S.C. 552a), as amended and must be managed and scheduled for disposition only as permitted by statute or regulation.

3. In accordance with 36 CFR 1222.32, Contractor shall maintain all records created for Government use or created in the course of performing the contract and/or delivered to, or under the legal control of the Government and must be managed in accordance with Federal law. Electronic records and associated metadata must be accompanied by sufficient technical documentation to permit understanding and use of the records and data.

4. [FACILITY] and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Records may not be removed from the legal custody of [FACILITY] or destroyed except for in accordance with the provisions of the agency records schedules and with the written concurrence of the Head of the Contracting Activity. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701.

In the event of any unlawful or accidental removal, defacing, alteration, or destruction of records, Contractor must report to [FACILITY]. The agency must report promptly to NARA in accordance with 36 CFR 1230.

5. The Contractor shall immediately notify the appropriate Contracting Officer upon discovery of any inadvertent or unauthorized disclosures of information, data, documentary materials, records or equipment. Disclosure of non-public information is limited to authorized personnel with a need-to-know as described in the [contract vehicle]. The Contractor shall ensure that the appropriate personnel, administrative, technical, and physical safeguards are established to ensure the security and confidentiality of this information, data, documentary material, records and/or equipment is properly protected. The Contractor shall not remove material from Government facilities or systems, or facilities or systems operated or maintained on the Government’s behalf, without the express written permission of the Head of the Contracting Activity. When information, data, documentary material, records and/or equipment is no longer required, it shall be returned to [FACILITY] control or the Contractor must hold it until otherwise directed. Items returned to the Government shall be hand carried, mailed, emailed, or securely electronically transmitted to the Contracting Officer or address prescribed in the [contract vehicle]. Destruction of records is EXPRESSLY PROHIBITED unless in accordance with Paragraph (4).

6. The Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, contracts. The Contractor (and any sub-contractor) is required to abide by Government and [FACILITY] guidance for protecting sensitive, proprietary information, classified, and controlled unclassified information.

7. The Contractor shall only use Government IT equipment for purposes specifically tied to or authorized by the contract and in accordance with [FACILITY] policy.

8. The Contractor shall not create or maintain any records containing any non-public [FACILITY] information that are not specifically tied to or authorized by the contract.

9. The Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected from public disclosure by an exemption to the Freedom of Information Act.

10. The [FACILITY] owns the rights to all data and records produced as part of this contract. All deliverables under the contract are the property of the U.S. Government for which [FACILITY] shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest. Any Contractor rights in the data or deliverables must be identified as required by FAR 52.227-11 through FAR 52.227-20.

11. Training. All Contractor employees assigned to this contract who create, work with, or otherwise handle records are required to take VHA-provided records management training. The Contractor is responsible for confirming training has been completed according to agency policies, including initial training and any annual or refresher training.

[Note: To the extent an agency requires contractors to complete records management training, the agency must provide the training to the contractor.]

D. Flowdown of requirements to Subcontractors

1. The Contractor shall incorporate the substance of this clause, its terms and requirements including this paragraph, in all subcontracts under this [contract vehicle], and require written subcontractor acknowledgment of same.

2. Violation by a subcontractor of any provision set forth in this clause will be attributed to the Contractor.