SoW - Rental CARS - Final.docx

Statement of Work (SOW) Vehicle Rental Services for Holloman AFB

1.0 Background

The 49th Wing at Holloman AFB, NM, has a requirement for a contractor to provide commercial rental vehicles to support personnel in the performance of their duties. This SoW outlines the specific tasks the contractor must perform to meet this requirement.

1.1 Scope

The contractor shall perform all tasks necessary to provide 38 commercial rental vehicles of specific types at two separate locations: Holloman AFB Visitor Center, and the El Paso International Airport (ELP). The contractor is responsible for providing all personnel, equipment, materials, and supervision required to execute the tasks described in this SoW.

· Period of Performance (PoP): April 14, 2026 to April 20, 2026 Comment by RHEE, JAYNE MSgt USAF AETC 49 FSS/FSVF: The first pick up date is 14 Apr.

2.0 Specific Tasks

The contractor shall perform the following tasks for the entire Period of Performance:

2.1 Task 1: Provide Vehicles

The contractor shall furnish the vehicles as specified in the table below.

2.2 Task 2: Ensure Vehicle Readiness

For each vehicle provided, the contractor shall:

· Ensure the vehicle is clean, in good working condition, and free of mechanical defects.

· Provide a full tank of fuel at the time of pickup.

· Place a copy of the current state registration and proof of insurance inside the vehicle.

2.3 Task 3: Execute Vehicle Pickup

The contractor shall facilitate the pickup of all vehicles by authorized personnel.

· Pickup Times & Date:

· Holloman AFB Visitor Center: As personnel will be arriving at various times, the contractor shall ensure vehicles and personnel are available to process pickups throughout the entire day of April 14th , 15th, and 16th. Comment by RHEE, JAYNE MSgt USAF AETC 49 FSS/FSVF: Same note as above. Start date is 14 Apr. Comment by RHEE, JAYNE MSgt USAF AETC 49 FSS/FSVF: First pick up date for El Paso is 15 Apr. Comment by RHEE, JAYNE MSgt USAF AETC 49 FSS/FSVF: First pick up date for El Paso is 15 Apr. Comment by RHEE, JAYNE MSgt USAF AETC 49 FSS/FSVF: First pick up date for El Paso is 15 Apr.

· El Paso:

· Pickup Locations:

· The contractor shall deliver all vehicles as specified in para 2.1 to Holloman AFB Visitor Center.

· The contractor shall make these vehicles, as specified in para 2.1 available at the El Paso International Airport (ELP), El Paso, TX.

· Contractor Personnel: The contractor must have personnel on-site at both locations during the specified pickup times to process paperwork and release vehicles to authorized personnel.

2.4 Task 4: Execute Vehicle Return

· The contractor shall accept the return of all 38 vehicles from authorized personnel. The Government shall not be required to fill the vehicles fuel tank upon return. The contractor must have personnel on-site at both locations during the specified return times to retrieve vehicles.

· Return Locations: Vehicles will be returned to the contractor at same location from which they were picked up.

· Return Time:

· El Paso:

· As personnel will be departing on various flights and at different times, the contractor shall ensure vehicles and personnel are available to process returns throughout the entire day of April 20th.

· Holloman AFB Visitor Center:

· The contractor shall ensure vehicles and personnel are available to process returns throughout the entire day of April 20th All vehicles will be returned NLT 1700 (5:00 p.m.) MDT on April 20th.

2.5 Task 5: Provide Insurance and Assume Liability

· Insurance: The contractor shall provide, at no additional cost to the Government, full insurance coverage for each vehicle for the entire period of performance. This coverage must include, at a minimum, collision, comprehensive, and liability protection. The daily rental rate shall be inclusive of this insurance coverage.

· Liability: The contractor shall assume all liability for any loss, damage, or destruction of its rental vehicles. The Government shall not be held liable for, and will not pay for, any damages to the rental vehicles, regardless of cause. The contractor's provided insurance shall be the sole remedy for any such incidents.

3.0 Special Requirements

· Free on Board (FOB) Destination: The contractor assumes all costs and risks associated with delivering the vehicles to the specified pickup locations.

· Acceptance: A representative, which a full list will be provided from contract Point of Contact (POC) at award, will conduct an inspection of each vehicle at the time of pickup to ensure it meets the requirements of section 2.2 of this SoW. The contractor shall make available a copy of this SoW to each representative to ensure their inspection criteria.