SOW Remove Storm Damage and Debris.docx

Statement of Work

Remove Storm Debris, Trees and Brush

USDA-ARS National Sedimentation Laboratory Oxford, Mississippi

Prepared by:

Kevin Magee 13 July 2021

Table of Contents

Location Map Page 3 Statement of Work Page 4 Task List Page 5 Pictures Pages 5 thru 16

Location Map

Statement of Work: “Remove Storm Debris, Trees, and Brush” at the USDA ARS National Sedimentation Laboratory, 598 McElroy Drive, Oxford, MS 38655.

Project Objective: The objective of this project is to remove storm debris, trees, and brush from the campus of the National Sedimentation Laboratory. This debris was caused primarily by high winds and stream bank erosion due to recent storm water flows. Other brush and trees threatening buildings and fences will also be removed as designated in this Statement of Work The location Point of Contact will be Roy Waits. This Project is located at 598 McElroy Drive, Oxford, MS 38655.

Contractor must be registered in System for Award Management, (SAM), prior to submitting a bid. Registration can be obtained through:

https://www.sam.gov/portal/public/SAM/ Site Visit: Bidders are encouraged to visit the site and be escorted by a government representative to confirm locations, dimensions, and conditions of the project before a bid is submitted. The site visit shall be for the purpose of observing firsthand any conditions relevant to the completion of this project. No consideration will be given to claims based on lack of knowledge of existing conditions, except where contract documents make definite provisions for adjustment in cost or extension due to existing conditions not readily foreseeable. This project is located at USDA-ARS National Sedimentation Laboratory in Oxford, MS.

Utilization of Bio-Based Products: The contractor shall utilize products and material based from bio-based materials, (e.g. bio-based greases; bio-based hydraulic fluids, bio-based absorbents), to the maximum extent possible without jeopardizing the intended end use of detracting from the overall quality delivered to the end user. All supplies and materials shall be of a type and quality that conform to the applicable Federal Specifications and Standards. All supplies and materials to be used in the performance of work described herein are subject to the approval of the Contracting Officer Representative (COR). Products can be found at:

https://www.biopreferred.gov

Safety: The contractor will submit a Site Safety Specific Plan/Accident Prevention Plan in industry recognizable format to the Contracting Officer within 14 days of contract award. The Plan shall include phone numbers and maps to the local Dr. Office and nearest Hospital.

Base Bid: Provide all equipment, materials, and labor necessary to remove designated trees (11 in total), and limbs and brush from the campus of the National Sedimentation Laboratory in Oxford, MS. The contractor shall dispose of all debris off-site in a manner and location consistent will all applicable City, County, and State of Mississippi requirements. The location Point of Contact will be Roy Waits.

Pictures: Tree #1

Pictures: Tree #2

Pictures: Tree #3

Pictures: Tree #4

Pictures: Tree #5

Pictures: Tree#6

Pictures: Tree #7

Pictures: Tree #8

Pictures: Tree #9

Pictures: Tree #10

Pictures: Tree #11

Pictures: Trim Overhanging Limbs

All proposals shall be in unlocked MS Word format and all cost proposals shall be detailed and presented in unlocked MS Excel format with formulas working.

Contractor Responsibility:

1. Contractor will verify all dimensions and site conditions prior to beginning work.

2. Contractor will perform the work as listed in the above outlined Base Bid.

3. Contractor shall keep work area clean daily and take measures to control debris while work is being performed.

4. Contractor is required to manage the project and consult with the Government prior to beginning all work phases. And, to work in a manner that minimizes the impact of the work on Government operations, research, and functions.

5. All work must be performed in such a manner as to not adversely affect daily operations of the facility, its workers, and the onsite facility operations.

6. Contractor must always have a Foreman on the job while working on this project.

7. Contractor will provide their own restroom facility and dumpster.

8. Contractor will remove all demolished material and debris from the worksite and dispose off-site.

Material / Submittals:

The Contractor shall supply all materials necessary to successfully complete the project and deliver a functioning system as required. Submittals on all material incorporated into the work, including shop drawings and specifications, used on this project shall be submitted to the EPM and Contracting Specialist as noted in this document. Electronic submittals are acceptable otherwise three written submittals are required.

Execution of Work:

Contractor will verify all dimensions and site conditions prior to beginning work. Contractor will schedule the work between working hours as listed below. Contractor is required to provide labor, specified material, equipment, and other tools required to perform the job fully and completely. No Government equipment will be available for use by the contractor. The contractor shall always be responsible for protecting his work and ensuring the safety of his crew and ARS employees. Upon completion of the project, the contractor shall remove from the premises all accumulated materials and rubbish caused by the project. Premises shall be left in a clean, orderly, and acceptable condition.

Damage to Property:

Any damage to the Government buildings, utilities, etc. caused as the result of the contractor’s activities shall be repaired or replaced to the satisfaction of the Government.

Inspection and Acceptance:

A government representative shall inspect and approve the work performed on this project. The Contractor shall schedule inspection a minimum of 10 days in advance, in writing, to the Contracting Officer.

Project Schedule:

The completion of this project shall not exceed 14 days from date of Notice to Proceed. A request for time extension must be submitted to the Contracting Specialist in writing. Each request must include specific and detailed reasons in support of the schedule alteration.

Work Hours:

Contractor work hours shall be Monday through Friday, eight (8:00) A.M. to four thirty (4:30) P.M. with the exception of Government holidays. Any changes to work schedule shall be submitted to Contacting Officer for written approval prior to schedule change.

Project Contacts:

ADMINISTRATIVE OFFICER (AO)

Mr. Darren Middleton 598 McElroy Drive, Oxford, MS 38655

(662) 232- 2909 Email: darren.middleton@usda.gov

Mr. Kevin Magee, PE Engineering Project Manager (EPM) USDA, ARS SEA Facilities Engineering 141 Experiment Station Road Stoneville, MS 38776 Office: (662) 686-5289 kevin.magee@usda.gov

Mr. Roy Waits, USDA-ARS Facility Operation Specialist (POC) 598 McElroy Drive Oxford, MS 38655

(662) 607-2687 roy.waits@usda.gov

Mr. Lynn Hults, USDA, ARS Purchasing Agent USDA, ARS, Southeast Area Administrative Office Acquisitions, Personal Property & Fleet Management 979-260-9376, lynn.hults@usda.gov image1.png image2.jpg image3.jpeg image4.jpeg image5.jpeg image6.jpeg image7.jpeg image8.jpeg image9.jpeg image10.jpeg image11.jpeg image12.jpeg image13.jpeg image14.jpeg image15.jpeg image16.jpeg image17.jpeg image18.jpeg image19.jpeg image20.jpeg image21.jpeg image22.jpeg