SOW - RAF Fairford Dog Kennel Refurbishment.pdf

1 May 2025

STATEMENT OF WORK

420th Air Base Squadron Security Forces Flight

RAF Fairford Military Working Dog Kennel Refurbishment

Contract Number TBD

1.0 Introduction

1.1 Background: The existing MWD facility at RAF Fairford was previously operated by the UK Ministry of Defence Police (MDP) and later transferred to U.S. Air Force control. The infrastructure is outdated and does not meet modern animal welfare or security requirements outlined in DAFI 31-126 and the 2018 USAF Standard Design for MWD Facilities. This project will fully refurbish the facility to meet required standards

1.2 Scope: The Contractor shall furnish all labor, materials, equipment, transportation, and supervision necessary to execute the complete refurbishment of the MWD kennel facility. This includes demolition, civil works, mechanical, electrical, plumbing upgrades, interior finishes, and the installation of new security systems. The Contractor shall not be directed in how to perform the work unless required by referenced regulations or design standards. All work shall be performed on-site at RAF Fairford.

2.0 General Requirements

2.1 Business Relations: The Contractor shall coordinate and manage all activities necessary to execute this project. The

Contractor shall:

1. Maintain a construction schedule and update progress regularly.

2. Ensure site safety and security throughout construction.

3. Follow all applicable laws, codes, and regulations.

4. Ensure quality assurance and inspection readiness.

5. Perform all work in accordance with the 2018 Standard Design for MWD Facilities, DAFI 31-126, Unified Facilities Criteria (UFCs), and AFI 32-1023.

2.2 Contract Management & Administration

2.2.1 Contract Management: The Contractor shall establish clear organizational lines of authority and responsibility to ensure effective management of resources assigned to the requirement. The Contractor must maintain continuity between the Contracting Office and the contractor’s corporate offices.

2.2.2 Contract Administration: The Contractor shall designate a primary point of contact (POC) for the duration of the project. This POC will be responsible for coordinating all on-site activities, attending progress meetings, and communicating directly with the Contracting Officer or their designated representative. All subcontractor coordination, scheduling, and oversight is the responsibility of the prime Contractor.

2.3 Subcontract Management: If subcontractors are employed to fulfill any portion of this requirement, the Contractor shall be responsible for ensuring all subcontracted work is performed to the standards and requirements outlined in this SOW. The Contractor must maintain oversight and integration of all subcontractor tasks into the overall project schedule

2.4 Hours of Work: Work days are from Monday through Friday excluding US federal holidays and UK bank holidays.

Work hours are from 0800 to 1700 local UK time.

3.0 Product Specifications

3.1 The contractor must provide all personnel, equipment, tools, materials, supervision, transportation, safety equipment, any other items and services necessary to provide the following:

3.2 Demolition & Site Preparation:

1. Demolish outdated kennel bays, pen enclosures, timber structures, ceilings, drainage, and mechanical/electrical systems (per E24SOU0258).

2. Remove existing razor wire perimeter fencing and prepare site for replacement security measures.

3. Strip out obsolete flooring, render, suspended ceilings, and redundant systems.

3.3 Construction and Facility Modernization

1. Reconstruct kennel runs, administrative offices, canine wash/shower areas, isolation bay, and veterinary support spaces.

2. Provide new resin floors, coved skirting, hygienic coatings, dog-resistant flooring, and sanitary finishes (ref. 2018 Standard Design).

3. Install new wall finishes, doors, fixtures, insulation, and render.

3.4 Mechanical / Electrical / Plumbing (MEP)

1. Install new HVAC units and ducting, compliant with kennel temperature and humidity control (DAFI 31-126: 45°F–85°F tolerance).

2. Replace all internal and external lighting with LED panel systems (Scott Security quote:

14x LED panels + containment).

3. Upgrade electrical distribution boards, wiring, sockets, and lighting control systems.

4. Install new sanitary ware, plumbing lines, canine wash stations, and drainage

3.5 Security and Surveillance Systems

1. Provide 5x aluminum extruded roller shutters with electronic up/down controllers at kennel exits.

2. Replace razor wire with 9x 100m drums of steel perimeter wire (ref: Scott Total

Security).

3.6 Support Infrastructure and Special Systems

1. Provide telecom infrastructure, containment systems, and duct banks per UFC 3-580-01.

2. Ensure noise mitigation via insulation and strategic layout, referencing 2018 Standard

Design recommendations.

3. Coordinate signage, skip hire, internet services, welfare facilities, and site administration

(E24SOU0258 Preliminaries).

4.0 Special Requirements

4.1 Security & Safety

4.1.1 Operational Security (OPSEC): If any installation is required to take place in a Government facility, the Contractor shall be familiar with the organizational critical information and indicators list (CIIL) and OPSEC policy of any installation they require access to. The required CIIL can be provided by the Contracting Officer.

4.1.2 Safety: The Contractor and any of its subcontractors (if applicable) shall promptly report pertinent facts regarding mishaps involving Government property damage or injury to Government/Contractor personnel that takes place on an installation. The Contractor shall notify the cognizant Contracting Officer within 24 hours of all mishaps or incidents. The Contracting Officer will in-turn notify the Safety Office. The Contractor shall cooperate in any resulting safety investigation.

4.2 Contractor Access to Installations: Access to DoD installations is limited to personnel with a valid installation access pass. Failure to submit required information to obtain required documentation will result in the exclusion of such employees from the installation until such documentation is obtained. Contractor employees may be subject to personal and vehicle searched when entering or leaving a DoD installation. If installation access is required, the Government will provide the Contractor with the required information and documents for installation access passes upon award. Subsequently, the Contractor shall provide a list of all employees along working under this contract, along with the required documentation upon receipt of contract award, and no later than 30 days prior to the projected need for any new installation access pass requirements. The Contractor is responsible for maintaining an adequate number of personnel with active installation access passes, and adhering to the timeframes stated in this section. The cognizant mission partner is responsible for the coordination of installation access passes. Upon termination of employment, termination or cancellation of the contract, or expiration of the contract the Contractor is responsible for collecting employee installation access passes and turning them in to the CO, or the cognizant mission partner in a timely fashion.

4.3 Deliverables

4.3.1 Fully refurbished and functional kennel facility

4.3.2 Final acceptance inspection and checklist

4.3.3 As-built drawings for all systems and features

4.3.4 Maintenance manuals and training (if applicable)

4.3.5 Warranty documentation for installed equipment and systems

5 Special Requirements

5.1 Contractor is responsible for all waste removal and site cleanup.

5.2 All material and equipment submittals must be approved by the Government prior to procurement.

5.3 Environmental practices shall comply with DoD and Air Force sustainability and environmental protection standards.

5.4 Any deviations from this Statement of Work must be coordinated through the Contracting Officer and justified with reference to governing standards (DAFI 31-126, 2018 Standard Design, UFCs).