SOW - Radio Program - Infrastructure and Radio Repair.pdf

Radio Program –Infrastructure and Radio Repair BPA

For the

Operational Technology Division

Statement of Work

SHOP-PR-26-000695

April 14, 2026

FEDERAL BUREAU OF INVESTIGATION

FINANCE AND FACILITIES DIVISION | PROCUREMENT SECTION

STATEMENT OF WORK

1 Scope This is a contract to provide technical services for the repair and upgrade of the FBI’s land mobile radio legacy equipment used in all of its 56 field offices to the Federal Bureau of Investigation (FBI) Operational Technology Division (OTD).

This is a non-personal services contract. The Government shall not exercise any supervision or control over contractor employees performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction

Request the establishment of a Blanket Purchase Agreement Contract for one Base Year and four one-year option periods for repairs and upgrades to the FBI’s land mobile radio (LMR) legacy equipment currently used in all of its 56 field offices. The LMR equipment is manufactured by Motorola Solutions, Inc., and spans several model generations. FBI radio communications consist of hybrid and specialty components proprietary to Motorola required to communicate with the LMR infrastructure.

Maintenance Upgrades & Replacements

The offeror shall ensure maintenance upgrades, substitutions, and replacements to equipment and software pursuant to this contract do not reduce the original level of conformance with the applicable Revised 508 Standards at the time of contract award.

1.2 Background

The vendor will repair and upgrade the FBI’s legacy radio equipment spanning several generations to include but is not limited to: Astro Spectra Plus Mobile Radio, XTS 5000 Portable Radio, XTL 5000 Desktop Radio, XTL 5000 Mobile Radio, APX 7000 Portable Radio, APX 7500 Mobile Radio, Quantar Station Control Module, Quantar Wireline Module, Quantar Power Supply, Astro Tac Receiver, Astro 3000 Comparator, Quantro 350W Power Supply, and Centracom Power Supply.

2 Applicable Documents None

3 Requirements The vendor must perform the following Tasks:

The Contractor must have the ability, parts on hand and facilities to repair and update firmware to the FBI’s nationwide inventory of thousands of individual subscriber radios and infrastructure components including but not limited to the above-mentioned equipment. Firmware options should include any and all available to the radio equipment necessary for proper functionality.

All repairs must be covered by a 90-day parts and labor warranty.

The Contractor’s factory, shop and depot-level service repair facilities must have the appropriate Motorola Solution’s, Inc., licensing and Motorola Solution’s, Inc., firmware/software upgrade licensing/tools/parts on hand to perform to the full range of FBI equipment requiring service.

The Contractor’s factory, shop and depot-level service repairs to the FBI owned Motorola Solutions, Inc., equipment must be performed by Motorola certified technicians, ensuring that the repaired equipment is operating to manufacturer specifications, before returning the equipment to the FBI.

The Contractor’s factory, shop and depot-level service facilities must repair and return FBI equipment within 5 business days form the date the repair facility receives the defective equipment to reduce the FBI’s systems downtime, or the contractor must provide operational standby equipment if the defective equipment cannot be repaired and returned within the 5 day limit. Equipment must be received by the Field Office before invoicing for the repair.

Vendor must perform calibrations to radio equipment after the radio equipment is repaired. Calibration documentation must be provided with the returned radio equipment.

The Contractor’s repair factory, shop and depot-level service facilities must be able to readily replace any hardware or software failures, including equipment chassis replacements and FRU replacements, in the event of equipment damage due to any manmade or natural causes, including, but not limited to, accidents, water or surface water (storm) damage, and electrical damages.

Firm Fixed Prices must be quoted per equipment listed below. The list is only a sample of the type of equipment that the contractor must repair under the BPA. It is not inclusive of all the equipment.

All prices must exclude sales tax and any other taxes.

Prices quoted must be F.O.B. Destination.

The vendor will repair, calibrate, and upgrade the FBI’s legacy radio equipment spanning several generations to include but is not limited to:

Infrastructure Radio Equipment Quantar Repeater- 125W Quantar Repeater- 350W Quantar Power Supply- 125W Quantar Power Supply- 350W Quantar Power Amp-125W Quantar Power Amp-350W Quantar Wireline Module Quantar Station Control Module Quantar Exciter Module AstroTac Receiver Station Control Board AstroTac Receiver Power Supply AstroTac Receiver wireline interface module AstroTac Comparator Power Supply AstroTac Comparator Station Control Board AstroTac Comparator wireline interface board V.24 Interface Board

Subscriber Radio Equipment APX 7000 Portable Radio

APX 7500 Mobile Radio APX 7500 Desktop Radio (Also known as Consolette)

XTS 5000 Portable Radio XTL 5000 Mobile Radio XTL 5000 Desktop Radio ASTRO SPECTRA PLUS Mobile Radio

4 Key Personnel

5 Place of Performance The primary place of performance will be at be at the designated factory, shop and depot-level service repair facility designated by the awarded vendor.

6 Deliverables

7 Electronic Invoicing Requirements The Federal Bureau of Investigation (FBI) requires vendors to submit invoices and supporting documentation electronically through the Invoice Processing Platform (IPP). IPP is a secure, web-based electronic invoicing system provided by the U.S. Department of the Treasury’s Bureau of the Fiscal Service (Treasury) in partnership with the Federal Reserve Bank of St. Louis (FRSTL). IPP is available at no cost to any commercial vendor or independent contractor doing business with a participating government agency. To learn more about IPP, please visit IPP.gov.

Invoice Submission

Vendors are required to create and submit electronic invoices using the IPP system. Invoices submitted by email will not be accepted. This requirement applies immediately upon contract award. For contract-specific questions, please contact the designated contracting officer for your contract.

Obtaining IPP Access

If your company has already enrolled in IPP:

You will not be required to re-register. Please contact your company's IPP account administrator so that he/she may add you as an additional user to your company’s IPP Collector account.

If your company has NOT enrolled in IPP:

Your company will be auto-enrolled for IPP using information from your SAM.gov account. Your company's Primary Electronic Business Point of Contact (POC) will be designated as an IPP administrator.

This POC will be contacted by email to register when the FBI initiates the enrollment process through IPP. To prevent enrollment delays, please ensure your designated Electronic Business POC in SAM.gov is up to date.

Your company’s IPP administrator will be responsible for initial account registration as well as creating and managing your company’s IPP users and permissions. Please note that due to U.S. Department of the Treasury guidelines, IPP cannot set up User IDs using a shared email address.

How to register for IPP:

1. Once FBI initiates the enrollment process, your company’s designated Electronic Business POC in SAM.gov will receive two emails from IPP Customer Support (ipp.noreply@mail.eroc.twai.gov):

The first email contains the initial administrative IPP User ID The second email, sent within 24 hours of receipt of the first email, contains a temporary password You must log in with the temporary password within 30 days

2. Registration is complete when the initial administrative user logs into the IPP web site with the User ID and password provided and accepts the IPP rules of behavior. Additional user accounts, including administrators, can be created after initial login.

Training

Vendor training materials, including a first-time login tutorial, are available on the IPP.gov website. Once you have logged in to the IPP application, you will have access to user guides that provide step-by-step instructions for all IPP capabilities ranging from creating and submitting an invoice to setting up email notifications.

Additional Support

IPP Customer Support Team is available Monday through Friday from 8:00 am to 6:00 pm EST

•Phone: (866) 973-3131 or Email: IPPCustomerSupport@fiscal.treasury.gov

•For answers to frequently asked questions, visit the Vendor FAQ page on the IPP.gov web site.

8 Government Furnished Equipment or Information The Government will not be responsible for providing the Contractor personnel assigned to this contract with any furnished equipment or information. The vendor will be responsible for their own equipment and tools to complete the required task as described in 3 Requirements section above.

9 Personnel Availability The hours of operation to complete the required repairs and upgrades will be determined by the awarded vendor as this service will be completed at their repair facility.

10 Security Requirements The awarded vendor will not need access to any FBI enclave to complete the requirements of the repair/maintenance of FBI owned equipment. Repairs will be completed at their depot-level repair facility.

11 Government Representatives The functions inherent to this contract must be performed by the designated Contracting Officer. The duly assigned COR must ensure all actions pertaining to this contract are requested via the Contracting Officer.

11.1 Contracting Officer Representative

The COR will be identified via letter of COR delegation authority for this contract. The Field Office is responsible for: , inspecting and accepting the supplies or services provided hereunder in accordance with the terms and conditions of this contract. The COR is responsible as applicable, for providing direction to the Contractor which clarifies the contract effort, fills in details or otherwise serves to accomplish the contractual Scope of Work; evaluating performance; and certifying all invoices/vouchers for acceptance of the supplies or services furnished for payment.

The COR does not have the authority to alter or modify the Contractor's obligations, contract terms, conditions, specifications, or cost. If as a result of technical discussions, it is in the Government’s best interest to alter/change contractual obligations or the Scope of Work, the CO must issue such changes. The COR for this contract is Pamela Lee Drechsler, MS Teams #

(771) 230-5185 or at PLDRECHSLER@fbi.gov.

11.2 Contracting Officer

This contract will be administered by: Beth Howell

12 Travel and Other Direct Costs

Other Direct Costs (ODCs) are not authorized.