SOW - Radiation Safety Monitoring Badges - Updated 9 3 20.docx

VA NEW YORK HARBOR HEALTHCARE SYSTEM

RADIATION SAFETY SERVICE

800 POLY PLACE

BROOKLYN, NY 11209

STATEMENT OF WORK

RADIATION SAFETY BADGES

Introduction/Background

The VA New York Harbor Healthcare System provides quality health care to veterans using the abilities of all employees supported by our commitment to education and research.

We are recognized locally, regionally, and nationally as a leader in quality patient care, positive customer service, medical/allied health education, health-related research and employment opportunities. We seek to be the provider of choice of veterans and the community by offering an efficient, integrated quality health care system capable of providing a full range of primary, specialty and chronic health care services in a system that is readily accessible and responsive to change.

Our key business drivers are quality, financial integrity, patient satisfaction and employee satisfaction.

Because of potential hazards involved in the use of radioactive materials, the VA recognizes the need for a Radiation Safety Program. The program is intended to protect personnel from unnecessary radiation exposure, to prevent contamination of our natural resources and to meet the state and federal regulations governing the possession and use of radioisotopes. Radiation can be an invaluable tool in healthcare and research and properly used can provide great benefits to mankind with little or no attendant risk. However, improper use can bring risk of high radiation exposure resulting in chronic illness, injury or even death.

The key objectives of the Radiation Safety Programs are:

· To make every reasonable effort to maintain radiation exposures, and releases of radioactive material in effluents to unrestricted areas As Low As is Reasonably Achievable (ALARA). The concept of ALARA is applied taking into account the state of technology and the economics of improvements in relation to benefits to the public health and safety, and other societal and socioeconomic considerations

· To ensure control of the possession and use of "Sources of Radiation" in VA operations, research and operating programs to minimize, insofar as practicable, hazards to personnel and loss of property arising from the use of such materials

· To ensure compliance with all Federal, State and local laws covering the use of such materials, machines and devices.

Objectives/Requirements In accordance with Nuclear Regulatory Commission the hospital must provide radiation monitoring badges for all radiation workers. The requirements are listed below:

Badges

(Includes Control Badges)

NOTE:

If a lost/late/damaged dosimeter is found and returned to Landauer in good condition:

· 90 days or less after the end wear date, there will be no fee

· More than 90 days the replacement there is a fee

(Includes Control Badges)

NOTE:

If a lost/late/damaged dosimeter is found and returned to Landauer in good condition:

· 90 days or less after the end wear date, there will be no fee

· More than 90 days the replacement there is a fee

Other requirement: The Vendor shall provide report of exposure for all submitted radiation badges

Place of Delivery The badges will be delivered to VA Medical Center – Radiation Safety Service Attn: Dr. Esfandiar Sarfaraz 800 Poly Place New York, NY 10010

Product Installation/Assembly

The vendor shall be responsible for determination of and compliance with federal and state or local code requirements, design data, and other factors necessary to deliver the items at the desired location.

The instruments will not require any new construction, space, special wirings etc.

Recalls The Vendor shall immediately notify all affected VA Medical Centers and designated POC in the event of a instrument recall, removal, required adjustment, or required modification that is suggested or mandated by the Vendor, distributor, manufacturer, or any regulatory or government agency. The following information shall be included in this notification: