SOW Radiant Panels.docx

DEPARTMENT OF VETERANS AFFAIRS – Eastern Colorado Healthcare Hydronic Radiant Heating Panels at RMR Entrances

PERFORMANCE WORK STATEMENT

1. Background

The Rocky Mountain Regional VA Medical Center (RMRVAMC) has hydronic radiant heating panels at all the main entrances that have corroded and failed creating potential slip hazards and not keeping up with the heating of the spaces at our Colfax entrance, South entrance, North entrance and employee breeze way coming from employee garage.

The contractor shall remove and replace the existing failed radiant panels and shall comply with this Performance Work Statement (PWS), all VA, local, state, and Federal policies, and regulations.

2. Objective:

Radiant Heating Panels Replacement- One time request

· The objective of this service contract is to have a contractor to furnish all labor, materials, supplies, tools, equipment, and qualified personnel to remove all existing heating panels and replace for new approved like heating panels at all current locations.

3. Scope:

· Remove and dispose of failed heating panels – roughly 238’ of radiators

· Prep existing locations to ensure no failure points that may leak

· Install new heating panels at the same length and pressure as existing and connection points (see pictures below)

· Verify that required pressure is met

· Verify that there are no leaks on the new panels and connections

· Test and ensure full operation is restored

Locations pictured:

4. Site Specific Equipment Information:

· Model: PRF

· Radiators to be rate for low, medium and high pressure for a working pressure of 74 PSIG

· Radiators should be supplied with all mounting backets for noise free operation

· Radiators to be supplied with standard ½” female tapered NPT female connections and 1/8” female tapered NPT air vent connections

· Radiator expansion not to exceed 0.016 inches at 215°F for Piping allowance for expansion and contraction

5. Contractor Qualifications and Responsibilities:

· Contractors shall be qualified and has skilled employees with previous work experience in removal and installation of all hydronic heating panels

· Contractors must demonstrate having performed labor, start-up and commissioning of these units

· Contractor shall take all precautions necessary to protect people and property from injury or damage during the performance of this contract. Contractor shall be responsible for any injury to himself/herself, his/her employees, or others, as well as for any damage to personal or public property that occurs during the performance of this contract that is caused by him/her or his/her employees’ fault or negligence. Contractors shall maintain personal liability and property damage insurance prescribed by the laws of the Federal Government.

· The Government reserves the right to accept or reject Contractor’s employees for the rendering of services. Complaints concerning Contract Personnel’s performance or conduct will be dealt with by the Contractor and POC with the final decision being made by the Contracting Officer.

6. Report Requirements:

· Furnish report within one week of each space completion in “Microsoft Word” format by email to the FMS POC.

7. Resources:

· The Government will not furnish any resources for the fulfillment of the services required under this contract. The contractor must provide all tools, equipment, materials, transportation, professional expertise, personnel, and supervision for maintenance services required under this contract. The contractor shall remove all debris and trash from facility upon completion of work.

8. Hours of Work and Scheduling A. Scheduling

· The work will be performed Monday through Friday from 7:30am to 4:00pm. The majority of the work will have minimal impact on the operation of the VA Medical Center.

· Any potential disruption to ongoing medical center operations shall be coordinated 2 weeks in advance and shall be subject to review and approval by the CO/POC.

· Any other disruption of operations in any building shall be scheduled at least one week in advance with the CO/POC. Work shall be scheduled to allow continuous operation of all facilities to the greatest extent possible.

Federal Holidays:

New Year’s Day Martin Luther King Jr’s Day Presidents Day Memorial Day Juneteenth Independence Day Labor Day Columbus Day Veterans Day Thanksgiving Day Christmas Day If the holiday falls on a Sunday, the following Monday will be observed as a national holiday. When a holiday falls on a Saturday, the preceding Friday is observed as a National holiday by U.S. Government Agencies, and any day specifically declared by the President of the United States of America.

B. Contractor Check-In

· All Contractor personnel working onsite at the VA facility shall check in and out with the POC located in Building L (ENC). Access to work areas, and performance monitoring, will be provided by the POC. In all cases, the CO/POC shall be notified of any changes which may affect the response time of vital equipment.

9. Period of Performance

· This requirement is for a one-time service request to be completed within 90 days of award.

10. Place of Performance All work will be performed at Rocky Mountain Regional VA Medical Center at 1700 N. Wheeling Street, Aurora, Colorado, 80045

11. Invoicing and Payment:

· Payment of services rendered under this contract shall be made in arrears upon satisfactory completion of each service and receipt of a properly prepared invoice and submitted by the Contractor to the payment address specified by Contracting. Invoices shall reference the Contract Number and Purchase Order Number, Manifest Number(s), provide a complete and accurate description of services/ supplies delivered/ rendered, including dates of performance, amounts, unit prices, extended totals and any other data relevant for payment purposes.

· Payments also must be submitted through Tungsten to be paid

12. Records Management Language A. This clause applies to all contractors whose employees create, work with, or otherwise handle Federal records, as defined below:

“Federal Record” as defined in 44 U.S.C. 3301, includes all recorded information, regardless of form or characteristics, made or received by a Federal agency under Federal law or in connection with the transaction of public business and preserved or appropriate for preservation by that agency or its legitimate successor as evidence of the organization, functions, policies, decisions, procedures, operations, or other activities of the United States Government or because of the information value of data in them.

The term Federal Record:

1. Includes (Agency) records.

2. Does not include personal materials.

3. Applies to records created, received, or maintained by Contractors to the (Agency) contract.

4. May include deliverables and documentation as associated with deliverables.

13. TRAINING: All Contractor employees assigned to this contract who create, work with, or otherwise handle records are required to take VHA provided records management training. The Contractor is responsible for confirming training has been completed according to agency policies, including initial training and any annual or refresher training.

14. FLOWDOWN OF REQUIREMENTS TO SUBCONTRACTORS:

1. The Contractor shall incorporate the substance of this clause, its terms and requirements including this paragraph, in all subcontracts under this contract, and require written subcontractor acknowledgement of same.

2. Violation by a subcontractor of any provision set forth in this clause will be attributed to the Contractor.

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