SOW PTS Gardening and AF Maintenance-FINAL 05 Feb.docx

STATEMENT OF WORK (SOW)

GARDENING AND ANTENNA FIELD MAINTENANCE SOW

U.S. AGENCY FOR GLOBAL MEDIA

PHILIPPINES TRANSMITTING STATION

TINANG, CONCEPCION TARLAC

Prepared By:

Jesus Carmelo B&G Maintenance Supervisor

USAGM

Philippines Transmitting Station US Embassy, Manila P: 045 982 0254 loc 241 fcarmelo@usagm.gov Checked By:

Donald Sheridan PTS Plant Supervisor

USAGM

Philippines Transmitting Station US Embassy, Manila P: 045 982 0254 loc 121 dsheridan@usagm.gov

Cleared By:

Clifford C. George Station Manager

USAGM

Philippines Transmitting Station US Embassy, Manila P: 045 982 0254 loc 108 cgeorge@usagm.gov

1.1 DESCRIPTION/SPECIFICATION/STATEMENT OF WORK

1.1.1 PERFORMANCE WORK STATEMENT

This is a firm fixed-price contract for gardening services for the U.S. Government at Concepcion, Tarlac, Philippines. The Contractor shall perform gardening and antenna field mowing and related services in all designated spaces. This contract will be for a period of one year from the date of award, with four (4) one-year options.

STANDARD SERVICES

The Contractor shall maintain the appearance of the grass, shrubbery, garden areas, trees, and related landscape elements for the U.S. Government at the United States Agency for Global Media, Philippines Transmitting Station (PTS), Concepcion, Tarlac, Philippines. The Government will measure the Contractor’s work by the appearance of the landscape covered by this contract.

The Contractor shall perform grass cutting, ground and water control systems maintenance in the antenna field. The Contractor’s work shall be measured by the appearance of grass, bridges, fences and efficiency of the water flow of the landscape covered by this contract. The Contractor shall perform complete gardening and antenna maintenance services as described in this contract for all areas identified in Attachments 4 and 5.

The Contractor shall be responsible for garbage/trash collection, hauling and disposal for the same Government facilities. The Contractor shall ensure that trucks are empty upon arrival at the first collection point. From the collection points, the garbage/trash shall be disposed to a location authorized by the Philippine Government. This includes transporting trash from the different collection points to the point/s of disposal.

The Contractor shall include all planning, administration, and management necessary to ensure that all services comply with this contract, and all applicable laws and regulations. The Contractor shall meet all the standards of performance identified in the contract. The Contractor shall perform all related support functions such as supply, subcontracting, quality control, financial oversight, and maintenance of complete records and files.

1.1.2 MANAGEMENT AND SUPERVISION

SUPERVISION. The Contractor shall designate a representative who shall always be responsible for on-site supervision of the Contractor’s workforce. This supervisor shall be the focal point for the Contractor and shall be the point of contact with U.S. Government personnel. The supervisor shall have sufficient English language skills to communicate effectively with members of the U.S. Government staff. The supervisor shall have supervision as their sole function.

1.1.3 SCHEDULES. The Contractor shall maintain work schedules. Maintenance Services and garbage collection/hauling shall be performed between the hours of 8:00 AM and 4:30 PM Monday through Friday, except for U.S. Embassy Manila approved holidays. For maintenance items other than routine daily services (i.e. – monthly, quarterly, annual services), the Contractor shall provide the COR with a detailed plan as to the personnel to be used and the time frame to perform the service. Other hours may be approved by the Contracting Officer's Representative. The Contractor must provide at least 24-hour advance notice to the COR who will consider any deviation from the hours identified above.

1.1.4 QUALITY CONTROL. The Contractor shall be responsible for quality control. The Contractor shall perform inspection visits to the work site on a regular basis. The Contractor shall coordinate these visits with the COR.

1.1.5 TECHNICAL GUIDANCE. The Contractor shall have the services of a trained horticulturist with experience in the climate and soil conditions found locally to give technical guidance to the Contractor's work force, and to develop and guide the Contractor's programs for lawn, flower and tree care. The Contractor shall have the services of a local water management specialist to give technical guidance to the Contractor's work force, and to develop and guide the Contractor's programs for road maintenance and water management.

1.1.6 GROUNDS MAINTENANCE PLAN. The Contractor shall submit an annual Grounds Maintenance Plan that reflects the proposed frequency for meeting the requirements of this contract. The Grounds Maintenance Plan will be developed to fit the requirements of local conditions, types of vegetation, and climate factors. The Contractor shall submit the Grounds Maintenance Plan to the COR for approval within 30 days after contract award, and provide annual updates thereafter at least 30 days prior to option year renewal.

The requirements for the Grounds Maintenance Plan addressed in this performance work statement shall be broken down into Monday through Friday activities between the hours of 8:00 AM and 4:30 PM (as described in Section 1.12), weekly, monthly, quarterly and annual activities, and must also include the following Standard services:

Inner Compound Gardening

1. Maintain all grass height of 3 to 4 inches or 76mm to 100mm or biweekly

2. Edging – Biweekly or as needed

3. Trimming - Biweekly or as needed

4. Turf Repair and Re-establishment -as needed

5. Pruning – once a Month

6. General garden and landscape works, to include planting, landscape, fertilizing, lawn and pesticide application for the entire year and consequential disposal of Hazardous and Toxic Substances – Seasonal or as needed

7. Watering – Weekly or as needed

8. Pressure Washing - once a Month or directed by COR

9. Garbage Collection Schedule - Daily

10. Debris removal – As needed

11. Removal/Excavation of termite hills - As needed or directed by COR

Antenna Field Mowing and Related Services

1. Antenna Field Grass Cutting – 6” or 152mm to 12” or 304mm height

2. Antenna Base Fences – 6” or 152mm to 12 “or 304mm height

3. Kubu Maintenance and Repair – As needed or directed by COR

4. Disposal of Hazardous & Toxic Substances – As needed or directed by COR

5. Irrigation & Runoff Control – As needed or directed by COR

6. Maintenance of the Mango Orchard – 6” or 152mm to 12” or 304mm

7. Maintenance of GFE and other assets – Weekly or as needed

8. Perimeter fence grass cutting - 6” or 152mm to 12” or 304mm height

1.2 DESCRIPTION OF STANDARD SERVICES

The method, frequencies, and dates of grass cutting, hedging, trimming, and turf repair shall be part of the Contractor's Grounds Maintenance Plan.

1.2.1 GRASS CUTTING. The Contractor shall maintain the height of grass between 3 (76mm) and 4 inches (100mm) and control grass browning in the inner compound.

1.2.2 EDGING. The Contractor shall edge all sidewalks, driveways, main road, and curbs each time the adjacent grass is cut.

1.2.3 TRIMMING. The Contractor shall trim grass around trees, shrubs, cultivated areas, sprinkler heads, valves, fences, buildings, poles, and structures, so that grass height does not exceed the height of the adjacent grass.

1.2.4 TURF REPAIR AND RE-ESTABLISHMENT. The Contractor shall, whenever necessary, repair areas damaged by vehicular traffic, oil and gas, building repairs, and normal foot traffic, and any type of soil erosion regardless of the cause at no increase in the contract prices. The damaged area shall be filled in and leveled, seeded or sodded, and maintained to conform to adjacent areas. The Contractor shall apply additional soil over lawns or around roots of plants, maintain drainage and cover up exposed root areas.

1.2.5 PRUNING. The Contractor shall maintain trees, shrubs, hedges, bushes, vines, ground cover and flowers.

1.2.6 GENERAL GARDEN AND LANDSCAPE WORKS. The Contractor shall maintain the health and appearance of existing landscape plants, trees, shrubs and lawn area.

1.2.7 WATERING. The Contractor shall water lawns, flowers, shrubs, and trees to provide for moisture penetration to a depth of 7 centimeters in the areas described in Attachment 5. If natural precipitation is sufficient to fulfill this requirement, the Contractor may request the COR's permission to suspend watering to avoid too much water in the soil. The Contractor shall present the method, frequencies, and dates of watering in a written schedule in the Grounds Maintenance Plan. The schedule shall consider the kinds of vegetation, local soil conditions, and the seasonal variations in plant moisture requirements. The Government shall provide all hoses, portable sprinklers, and other similar irrigation equipment, as well as the water and electricity.

1.2.8 PRESSURE WASHING. The Contractor shall complete annual pressure washing, but more frequently if required, to prevent the unsafe build-up of slime/moss, and to otherwise prevent an unsightly appearance of the following items/structures:

· All inner-compound roadways. - Once a Month

· Walkways and porches. – Once a Month

· TDY Quarters and Patio Roof. – Once a Month

· Open-air workshop areas. – Once a Month

· Exterior furnishings / patio furniture. – Once a week

· Exterior walls. - Once a Month

· Parking area and building entrances roof. - Once a Month

· Water refilling station. - Weekly

1.2.9 COLLECTION AND HAULING OF GARBAGE / TRASH. The Contractor shall pick up all kinds of debris found in the designated garbage collection stations, including all kinds of waste materials, plastic, paper, carton boxes, scrap wood products, scrap metal sheets, scrap steel or pipes, broken glass, grass trimmings, plants and tree debris. Collection points are designated in Attachment 5. After trash collection, the Contractor shall remove scattered trash and ensure that the immediate surrounding areas of the collection points are maintained with a high degree of cleanliness. The Contractor shall collect, haul and dispose garbage/trash in compliance with the waste segregation program of the Philippine Government. In the event of truck breakdown or any instance of unavailability of the regularly scheduled truck, it shall be the responsibility of the Contractor to provide a replacement unit within the same day at no additional cost to the Government.

1.2.10 DEBRIS REMOVAL. The Contractor shall remove cuttings, grass, leaves, branches, bark, palm fronds, dead vegetation, paper, trash, and other foreign materials from the maintained areas, including walkways, roadways, open drainage systems, smoking stations, and curbs within or adjacent to the area. The Contractor shall remove all debris and equipment from the work site before the end of each workday. Debris removal shall prevent unsightly accumulation. The Contractor shall promptly remove collected debris to an authorized disposal site. The Contractor is responsible for all expenses incurred in the collection and disposal of debris. The Contractor shall clean gutters and down spouts of all collected debris annually.

1.2.11 ANTENNA FIELD GRASS CUTTING. The Contractor shall maintain the height of grass between 6 (153cm) to 12 inches (350cm) or as directed, otherwise cited in the following areas:

· TRANSMISSION AND ELECTRICAL LINES. The Contractor shall cut grass under all transmission and electrical lines including 3 meters (118 inches or 9.10 ft.) out from the edges on all sides; see Attachment 4 (SHEET-06, TRANSMISSION LINES DETAILS).

· ANTENNA BASES. The Contractor shall cut grass under all antenna bases including 10 meters out from the edges of antenna base; see Attachment 4 (SHEET-07, TYPICAL ANTENNA FOUNDATION).

· GUY WIRE ANCHORS. The Contractor shall cut grass 5 meters (196 inches or 16 ft) in all directions from the base of each guy wire concrete anchor; see Attachment 4 (SH-08 - ANTENNA GUY WIRE FOUNDATION).

· ROADS. The Contractor shall cut grass 3 meters (118 inches or 9.10 ft) from the edge of all roads on each side; see Attachment 4 (SHEET-06 - ROAD MAINTENANCE).

· PERIMETER FENCE. The Contractor shall cut grass of minimum 6 (150cm) to 12 inches (350cm) height and a minimum of 1- meter wide.

· SWITCH BAYS. The Contractor shall cut grass of minimum 10 meters (393 inches or 32.9 feet) away in all directions from the edge of all switch bays; see Attachment 4 (SHEET-10 - SWITCH BAY MAINTENANCE).

· SAFETY SIGNS. The Contractor shall cut grass within 1 meter (39 inches or 3 ft. 3”) around all safety signs in the antenna field, which shall be clearly visible with no vegetation blocking the view.

· MANGO ORCHARD. The Contractor shall cut the grass in the entire mango orchard, including areas under the trees

1.2.12 ANTENNA BASE FENCES. The Contractor shall maintain in good condition all protective fences in and around the antenna bases and switch bays. The Government shall provide materials for repair and replacement of these fences.

1.2.13 KUBU MAINTENANCE AND REPAIR. The Contractor shall clean designated smoking areas around the station daily. Cleaning will include emptying of ashtrays and wiping down of seating areas in and around Kubu’s. The Contractor shall perform repairs to Kubu’s located throughout the station. Repairs will include replacing damaged bamboo slats, sand, re-stain, re-varnish annually and repair / replace roofing materials to include security kubu’s at the perimeter road, camp site and TT2 compound.

1.2.14 HAZARDOUS AND TOXIC SUBSTANCES. It is the Contractor's responsibility to ensure the safe handling, application, removal and environmentally sound disposal of all hazardous or potentially hazardous fertilizers, weed killers, and pest control products utilized in this requirement.

1.2.15 IRRIGATION & RUNOFF CONTROL. The Contractor shall maintain all ditches, open canals, road drainage and creeks free of debris and ensure free flow of water to prevent flooding; see Attachment 4 (SH-09 - CREEK, DITCH, & ROAD DRAINAGE MAINTENANCE) or otherwise cited in the following areas:

· The contractor shall maintain the ditches and canals on both sides of the perimeter and inner antenna roadways free of debris to ensure free flow of water to prevent flooding.

· The Contractor shall maintain all culverts free of debris and ensure free flow of water under the bridges; see Attachment 4 (SH-09 - CREEK, DITCH AND ROAD DRAINAGE MAINTENANCE).

· The station shall assign excavator equipment as GFE as required and approved by Station Management. The Contractor personnel assigned to operate the excavator shall possess valid heavy equipment operator license and have minimum of two years of experience operating excavator equipment. The government reserves the right to use the excavator for the station project support (approximately 30 - 60 calendar days per year).

· The Contractor shall include as part of the Grounds Maintenance Plan their methods, schedules, and equipment for maintaining water control structures in good condition.

1.2.16 MAINTENANCE OF THE MANGO ORCHARD. The Contractor shall provide the necessary personnel, tools of trade, equipment, fertilizer, and chemicals including the expertise of a horticulturist who will be responsible for the maintenance of the existing mango orchard in accordance with proper horticultural practices including applying the necessary chemicals and fertilizer for Fungus and Pest control, and those needed to encourage blooming and necessary practices to sturdy roots. The Contractor shall perform mango cultivation as appropriate to industry standard.

The Contractor shall submit a report including photos of the mango orchard to the COR monthly showing the status and condition of the trees. The report shall indicate the amount of healthy born fruit, schedules of fertilizer and disease control applications performed, and recommendations to maintain proper growth of trees.

The Contractor shall harvest the mango fruits. The harvested mango fruits shall be transported to the main warehouse and remain the property of the Government for distribution as part of the PTS Civic Action Program. The Government shall provide containers for harvested mango fruits.

1.3 MAINTENANCE OF GFE AND OTHER ASSETS. These are detailed in section below.

1.3.1 PROVISION OF GOVERNMENT FURNISHED EQUIPMENT (GFE) AND MATERIALS (GFM).

Unless otherwise specified, the Government is responsible for providing all tools, equipment, and fuels (collectively referred to as Government Furnished Property) needed to perform this contract. Refer to Attachment 1.

1.3.2 MAINTENANCE OF GOVERNMENT FURNISHED EQUIPMENT (GFE). The Contractor shall perform on-site preventive maintenance and repair of all Government-furnished equipment (GFE) at the COR-designated workshop area at the inner Compound. The Contractor shall provide a minimum of Three (3) years experienced mechanic to perform preventive maintenance and repair of all GFE. The GFE assigned to the Contractor shall be stored at the COR-designated Storage area. The Contractor shall record all preventive and breakdown maintenance work using the form under Attachment 3 - Maintenance Record. Major breakdowns, any part found damaged, in need of repair or replacement shall be immediately reported to the COR.

For all GFE, the Government will provide all components, single parts and sub-assemblies, replacement parts, including GFE-related tools as well as routine maintenance expendables such as spark plugs, filter element, flushing oil, engine oil, fuel filter, gasket, O-rings, seal ring, lubrication ring, bolts, nuts, screws, fuses, cable assemblies, brake pads, exhaust pipes, manifolds, and bearing components. The Government shall also provide all types of fuel (diesel and unleaded gas), fuel container, additive (2T oil) and lubrication supply necessary for all types of GFE. Repair and/or replacement work shall be performed by the Contractor’s personnel as soon as parts are received. Preventive maintenance tasks shall be performed for the below listed GFE. The Contractor shall perform routine lubrication and accomplish equipment routine maintenance and operation in compliance with any maintenance operation specifications issued by the equipment manufacturer.

1.3.2 EQUIPMENT MAINTENANCE RECORDS. The Contractor shall develop, maintain and update maintenance records for each of the Assigned Government Provided equipment (see Attachment 1). A sample of the maintenance record can be found in Attachment 3 below. The Contractor shall maintain written records of work performed and report the need for major repair, replacement and other capital rehabilitation work for U.S. Government property in its control. The Contractor shall ensure that Government property will be used only for those purposes authorized in the contract and that any required approvals for use will be obtained prior to use.

1.3.3 STORAGE. The approximate size for the storage facilities located at the inner compound is 24 square meters. This storage space is provided for the safe keep of gardening tools, equipment, and consumables related to the contract services only. A dedicated cabinet inside the storage space is provided for hazardous materials/consumables such as fuel and fertilizer. These storage facilities should be locked when not in use. Key control procedures shall be coordinated with the COR.

1.3.4 MAINTENANCE CHECKPOINTS. The following checkpoints will be observed for the corresponding equipment:

1.3.4.1 Walk Behind Lawn Mower – This applies to gasoline, hand operated rotary mower. Perform maintenance after every 50 hours or every 3 months of operation whichever comes first. Routine lubrication and cleaning shall be accomplished by the operator. Checkpoints:

1.3.4.1.1 Change engine oil, clean air filter and clean and re-gap spark plug every 50 hours, otherwise replace spark plug every 100 hours or 6 months whichever comes first. Service carburetor every 50 hours or 3 months whichever comes first.

1.3.4.1.2 Sharpen cutting blade. Replace when the blade is bent or deformed and/or the cutting edge is extremely damaged or cannot be balanced properly after sharpening.

1.3.4.1.3 After each use, remove debris buildup under the mower deck, wipe clean body from fume exhaust and clean engine with a cloth or brush.

1.3.4.1.4 Inspect unit and clean debris from cooling air passages. Clean air filter after every use. Replace when damaged.

1.3.4.1.5 Remove all dirt, carbon build-up and combustible debris from the engine case, air intake louver and combustion exhaust outtake, cutting tool head, gear case shaft, under gear case cap and inside of muffler.

1.3.4.1.6 Adjust brakes, clutch cable assembly, brushes and operating mechanical link.

1.3.4.2 Hand Mower, Trimmer, Edger and Sweeper – This applies to mix gasoline and oil type, i.e. 2T oil for 2-stroke, engine with different attachments designed to cut areas around shrubs, foundation walls, along fences, sidewalks and patios. Checkpoints:

1.3.4.2.1 Clean and re-gap spark plug every 50 hours, otherwise replace spark plug every 100 hours or 6 months whichever comes first.

1.3.4.2.2 Clean air filter after every use. Replace when damaged.

1.3.4.2.3 Services carburetor every 50 hours or 3-months whichever comes first.

1.3.4.2.4 Refill cut head with nylon material for hand mower. Sharpen cutting blades for hand trimmer. Sharpen blade or replace nylon material for hand edger. Trim or replace nylon bristles for hand sweeper.

1.3.4.2.5 After each use, remove debris buildup under the mower deck, wipe clean body from fume exhaust and clean engine with a cloth or brush. Remove all dirt, carbon build-up and combustible and clean engine with a cloth or brush. Remove all dirt, carbon build-up and combustible debris from the engine case, air intake louver and combustion exhaust outtake, cutting tool head, gear case shaft, under gear case cap and inside of muffler.

1.3.4.2.6 Lubricate gear every 50 hours of operation. Check every 3 months and refill to proper level.

1.3.4.2.7 Check and tighten all screws, bolts, nuts and mating parts.

1.3.4.3 Hand Pruner and Chain Saw – This applies to mix gasoline and oil type, i.e. 2T- oil for 2-stroke, engines used for wood and tree cutting. Checkpoints:

1.3.4.3.5 Check and tighten all screws, bolts, nuts and mating parts.

1.3.4.4 Backpack Blower – This applies to mix gasoline and oil type, i.e. 2T- oil for 2-stroke engines designed for blowing debris on grass, tight and covered space. It is an operator back carried and hand operated air blower. Perform maintenance after every 50 hours or every 3 months of operation whichever comes first. The operator shall accomplish routine lubrication and cleaning. Checkpoints:

1.3.4.4.1 Clean and re-gap spark plug every 50 hours, otherwise replace spark plug every 100 hours or 6 months whichever comes first.

1.3.4.4.2 Clean air filter every use. Replace when damaged.

1.3.4.4.3 Service carburetor every 50 hours or 3 months whichever comes first.

1.3.4.4.4 After each use, wipe clean body from fume exhaust and clean engine with a cloth or brush. Remove all dirt, carbon build-up and combustible debris from the engine case, air intake louver and combustion exhaust outtake.

1.3.4.4.5 Check and tighten all screws, bolts, nuts and mating parts.

1.3.4.5 Walk Behind Vacuum/Blower – This applies to gasoline, hand operated vacuum blower. Perform maintenance after every 50 hours or every 3 months of operation whichever comes first. The operator shall accomplish routine lubrication and cleaning. Checkpoints:

1.3.4.5.4 Inspect unit and clean debris from cooling air passages. Clean air filter after every use. Replace when damaged.

1.3.4.5.5 Remove dirt, carbon build-up and combustible debris from the engine case, air intake louver and combustion exhaust outtake, debris collector, gear case shaft, under gear case cap and inside of muffler.

1.3.4.6 Zero Turn Mower (Gasoline Engine) – This applies to gasoline spark-ignition zero turn mower, automatic drive operation, and hydraulic clutch operated mower, blower and cart carry-on mount option. Perform maintenance after every 100 hours or every 3 months of operation whichever comes first. The operator shall accomplish routine lubrication and cleaning. Checkpoints:

1.3.4.6.1 Change engine oil, clean radiator core and air filter, and replace spark plug every 100 hours or 6 months whichever comes first.

1.3.4.6.2 Change oil filter cartridge every 200 hours.

1.3.4.6.3 Change transmission fluid and replace oil filter cartridge every 300 hours.

1.3.4.6.4 Sharpen cutting blade. Replace when cutting edge is damaged.

1.3.4.6.5 After each use, wipe clean body from fume exhaust and clean engine with a cloth or brush. Remove all dirt, carbon build-up and combustible debris from the engine case, air intake louver and combustion exhaust outtake, debris collector, gear case shaft, under gear case cap and inside of muffler.

1.3.4.6.6 Inspect unit and clean debris from cooling air passages. Clean air filter after every use. Replace when damaged.

1.3.4.6.7 Remove all dirt, carbon build-up and combustible debris from the cutting tool head.

1.3.4.6.8 Adjust brakes, clutch cable assembly, brushes and operating mechanical link.

1.3.4.7 Pressure washer (gasoline engine) – This applies to gasoline pressure washer. Perform maintenance after every 50 hours or every 3 months of operation whichever comes first. The operator shall accomplish routine lubrication and cleaning. Checkpoints:

1.3.4.7.1 Change engine oil, clean air filter and clean and re-gap spark plug every 50 hours, otherwise replace spark plug every 100 hours or 6 months whichever comes first.

1.3.4.7.2 Service carburetor every 50 hours or 3 months whichever comes first.

1.3.4.7.3 After each use, wipe clean body from fume exhaust and clean engine with a cloth or brush.

1.3.4.7.4 Inspect unit and clean debris from cooling air passages. Clean air filter after every use. Replace when damaged.

1.3.4.7.5 Remove all dirt, carbon build-up and combustible debris from the engine case, air intake louver and combustion exhaust outtake, debris collector, gear case shaft, under gear case cap and inside of muffler.

1.3.4.8 Tractors - This applies to the U.S. Government owned John Deere tractors only. The U.S. Government shall acquire major maintenance from qualified service provider. The Contractor shall keep record of tractor usage and alert USAGM motor pool when tractor is due for scheduled maintenance based on operations/maintenance manual for the tractor.

1.3.4.9 Zero Turn Mower – This applies to U.S. Government owned zero turn mower. The Contractor shall perform maintenance as described in operations manual provided with the machine. The Contractor shall keep record of mower usage and alert BBG motor pool when mower is due for scheduled maintenance.

1.4 SAFETY. The Contractor shall perform tasks near the transmission lines, antennas and switch bays only during non-broadcast hours. Before starting work in these areas, the Contractor shall coordinate schedule with COR. All tasks may be performed outside of the radiation hazard sign boundaries during broadcast hours.

1.5. COLLECTION AND HAULING OF GARBAGE / TRASH

1.5.1 The Contractor shall pick up all kinds of debris that are found in the designated garbage collection stations, including all kinds of waste materials, plastic, paper, carton boxes, scrap wood products, scrap metal sheets, scrap steel or pipes, broken glass, grass trimmings, plants and tree debris. Collection points are designated in Attachment 5. After trash collection, the Contractor shall remove scattered trash and ensure that the immediate surrounding areas of the collection points are maintained with a high degree of cleanliness. The Contractor shall collect, haul and dispose garbage/trash in compliance with the waste segregation program of the Philippine Government. In the event of truck breakdown or any instance of unavailability of the regularly scheduled truck, it shall be the responsibility of the Contractor to provide a replacement unit within the same day at no additional cost to the Government.

The Contractor shall collect cigarette butts, paper and plastic garbage that is discarded along the Tinang road each week.

1.5.2 Schedule During Inclement Weather

The Contractor shall collect garbage/trash during periods of inclement weather. Exceptions to this may be authorized by the Contracting Officer in cases of unduly severe weather. When exceptions are granted, the Contractor shall accomplish all collections for each missed day within 24 hours after the severe weather has abated. If make-up collections cannot be completed within 24 hours, the Contractor shall submit to the Contracting Officer a revised schedule for approval. The revised schedule shall clearly indicate the completion date for make-up collections. Rescheduling to perform make-up collections shall not be a basis for a claim by the Contractor for additional compensation or permission to defer other regular scheduled collections.

1.5.3 Abnormal Quantities of Garbage

The Contractor shall dispose of excess garbage/trash resulting from special events or typhoons, at no additional cost to the Government. This shall be accomplished with minimum interference to the regular collection schedules. After each typhoon, the Contractor shall promptly collect and haul out accumulated branches, leaves and other waste materials at no additional cost to the Government. If there is a need for the Contractor to make additional trips to adequately dispose of extra garbage/trash, a request shall be sent by the Contractor to the COR for approval. The request shall provide adequate details as to the number of trips and proposed schedule. Once approved, these extra trips shall be charged in accordance with the rates indicated under Section 1 Temporary Additional Services, and corresponding option years. However, if the service truck being used for routine garbage/trash collection can still accommodate the additional waste materials during the regular pick-up schedule, no additional cost will be paid by the Government.

1.5.4 Apparent Serviceable Materials/Documents

The Contractor shall not collect or dispose of any material which has obvious value and appears to have been inadvertently placed near the collection point, unless such material is designated by the COR as garbage/trash. In the event, that the Contractor collects such items, the COR shall have the right to instruct the Contractor to return such items to the Station as soon as possible and at no additional cost to the Government.

1.5.5 Disposal of Garbage/Trash

The Contractor shall dispose all garbage/trash collected from the Philippines Transmitting Station at a designated dumping site by the Philippine Government or the appropriate agency of the Philippine Government. Disposal of garbage/trash shall be in accordance with existing Philippine laws. In the event of closure of a dumping site, it shall be the responsibility of the Contractor to immediately locate an alternate site. The change in dumping sites shall not be grounds for upward adjustment in contract cost. The Contractor shall be responsible for any permits or fees associated with the use of local disposal locations.

1.5.6 Disposal of Construction Debris

Construction debris is classified as dismembered concrete-made finishes, cement, asphalt, tiles, wood, steel, pipes, wiring and conduit, gravel and stones, sand and soil.

The Contractor shall schedule one trip a month to haul all construction debris collected from Government construction projects/renovation work performed by USG personnel and not by other contractors, at no additional cost to the Government. If one trip will be insufficient to haul all construction debris, the COR may request the Contractor to perform additional trips as part of Temporary Additional Services. The pick-up location/s, schedule and number of extra trips (if any) will be coordinated with the COR.

1.5.7 Vehicles

All garbage collection vehicles to be used under this contract shall be in operable, well-maintained condition and satisfactorily meet local safety and registration requirements. Vehicles shall be washed and painted, as necessary, to present a neat appearance. All vehicles shall have tight bodies and be properly enclosed to prevent spillage, leakage, excessive odor and scattering of garbage/trash while in transit. The Government reserves the right to request the Contractor for the immediate replacement of vehicles not meeting the above requirements. During instances when the Contractor is unable to provide operable vehicles, the Government has the option to utilize the services of other firms to temporarily perform services until the Contractor resumes normal operations. Any expenses incurred by the Government in the utilization of other firms shall be for the Contractor’s account and shall be deducted against the fixed-monthly rate.

1.6 WORKING HOURS. All work shall be performed during Monday through Friday, between the hours of 8:00 AM and 4:30 PM, except for US Embassy Manila approved holidays. Other hours may be approved by the Contracting Officer's Representative.

The Contractor must provide at least 24-hour advance notice to the COR who will consider any deviation from the hours identified above.

1.7 DELIVERABLES. The following items shall be delivered under this contract:

thereafter.

COR

1.8 PERSONNEL REQUIREMENTS

1.8.1 GENERAL. The Contractor shall maintain discipline at the site and shall take all reasonable precautions to prevent any unlawful, riotous or disorderly conduct by Contractor employees at the site. The Contractor shall preserve peace and protect persons and property on site. The Government reserves the right to direct the Contractor to remove an employee from the worksite for failure to comply with the standards of conduct. The Contractor shall immediately replace such an employee to maintain continuity of services at no additional costs to the Government.

1.8.2 STANDARD OF CONDUCT

1.8.3 Uniforms and Personal Equipment. The Contractor's employees shall wear clean, neat and complete uniforms when on duty. All employees shall wear uniforms approved by the Contracting Officer's Representative (COR).

1.8.4 Neglect of duties shall not be condoned. The Contractor shall enforce no sleeping while on duty, unreasonable delays or failures to carry out assigned tasks, conducting personal affairs during duty hours and refusing to render assistance or cooperate in upholding the integrity of the worksite security.

1.8.5 Disorderly conduct, use of abusive or offensive language, quarreling, intimidation by words, actions, or fighting shall not be tolerated. Also included is participation in disruptive activities, which interfere with normal and efficient Government operations.

1.8.6 Intoxicants and Narcotics. The Contractor shall not allow its employees while on duty to possess, sell, consume, or be under the influence of intoxicants, drugs or substances that produce similar effects.

1.8.7 Criminal Actions. Contractor employees may be subject to criminal actions as allowed by law in certain circumstances. These include but are not limited to the following actions:

1) Falsification or unlawful concealment, removal, mutilation, or destruction of any official documents or records or concealment of material facts by willful omission from official documents or records.

2) Unauthorized use of Government property, theft, vandalism, or immoral conduct.

3) Unethical or improper use of official authority or credentials.

4) Security violations; or,

5) Organizing or participating in gambling in any form.

1.8.8 KEY CONTROL. The Contractor shall receive, secure, issue and account for any keys issued for access to buildings, offices, equipment, gates, etc., for the purposes of this contract. The Contractor shall not duplicate keys without the COR's approval. Where it is determined that the Contractor or its agents have duplicated a key without permission of the COR, the Contractor shall remove the individual(s) responsible from this contract. If the Contractor has lost any such keys, the Contractor shall immediately notify the COR. In either event, the Contractor shall reimburse the Government for the cost of rekeying that portion of the system.

1.8.9 NOTICE TO THE GOVERNMENT OF LABOR DISPUTES. The Contractor shall inform the COR of any actual or potential labor dispute that is delaying or threatening to delay the timely performance of this contract.

1.8.10 PERSONNEL SECURITY

Within 10 days after award of the contract, the Contractor shall provide the following list of data on each employee who will be working under the contract. The Contractor shall include a list of workers and supervisors assigned to this project. The Government will run background checks on these individuals. It is anticipated that security checks will take 21 days to perform. For everyone, the Contractor shall provide:

1) Completed RSO Biographic Data Form (Attachment 7)

2) 3 pcs. 2”x2” colored ID picture

3) Local police clearance

4) Barangay clearance

5) Original copy NBI clearance (not more than 6 months old)

* For replacement or new personnel, the above information shall be submitted 30 days prior to their proposed utilization.

Government shall issue identity cards to Contractor personnel, after they are approved. Contractor personnel shall always display identity card(s) on the uniform while providing services under this contract. These identity cards are the property of the US Government. The Contractor is responsible for their return at the end of the contract, when an employee leaves Contractor service, or at the request of the Government. The Government reserves the right to deny access to U.S. owned and U.S.-operated facilities to any individual.

1.9 MATERIALS AND EQUIPMENT. The Contractor shall provide the listed tools and equipment under Attachment 2.

1.10 INSURANCE: The Contractor shall provide comprehensive third-party medical insurance for all contract staff, including hospitalization, prescription drug coverage, annual medical check-ups, and laboratory tests. This is to be provided in addition to the mandatory Philippines Health Insurance (PhilHealth). Additionally, all contract employees must undergo and pass annual medical wellness examinations.

1.10.1 AMOUNT OF INSURANCE. The Contractor is required to provide whatever insurance is legally necessary. The Contractor shall, at its own expense, provide and maintain during the entire performance period the following insurance amounts.

1.10.2 GENERAL LIABILITY (includes premises/operations, collapse hazard, products, completed operations, contractual, independent contractors, broad form property damage, personal injury):

1) Bodily Injury stated in Philippine Pesos:

Per Occurrence PHP 100,000.00 Cumulative PHP 500,000.00

2) Property Damage stated in U.S. dollars or the equivalent in local currency:

Per Occurrence PHP 100,000.00 Cumulative PHP 500,000.00

1.10.3 The types and amounts of insurance are the minimums required. The Contractor shall obtain any other types of insurance required by local law or that are ordinarily or customarily obtained in the location of the work. The limit of such insurance shall be as provided by law or sufficient to meet normal and customary claims.

1.10.4 For those Contractor employees assigned to this contract who are either United States citizens or direct hire in the United States or its possessions, the Contractor shall provide workers’ compensation insurance in accordance with FAR 52.228-3.

1.10.5 The Contractor agrees that the Government shall not be responsible for personal injuries or for damages to:

· any property of the Contractor,

· its officers,

· agents,

· servants,

· employees, or

· any other person, arising from an incident to the Contractor's performance of this contract.

· The Contractor shall hold harmless and indemnify the Government from all claims arising, except in the instance of gross negligence on the part of the Government.

1.10.6 The Contractor shall obtain adequate insurance for damage to, or theft of, materials and equipment in insurance coverage for loose transit to the site or in storage on or off the site.

1.10.7 Government as Additional Insured. The general liability policy required of the Contractor shall name "the United States of America, acting by and through the Department of State," as an additional insured with respect to operations performed under this contract.

1.10.8 Time for Submission of Evidence of Insurance. The Contractor shall provide evidence of the insurance required under this contract within ten (10) days after contract award. The Government may rescind or terminate the contract if the Contractor fails to timely submit insurance certificates identified above.

1.11 LAWFUL OPERATION, PERMITS AND REGULATIONS

1.11.1 Without additional expense to the Government, the Contractor shall comply with all laws, codes, ordinances, and regulations required to perform this work. If there is a conflict between the contract and requirements of local law, the Contractor shall promptly advise the Contracting Officer of the conflict and of the Contractor's proposed course of action for resolution by the Contracting Officer.

1.11.2 The Contractor shall comply with all local labor laws, regulations, customs and practices pertaining to labor, safety, and similar matters, unless they are inconsistent with the requirements of this contract.

1.11.3 Bonds. The Government imposes no bonding requirement on this contract. The Contractor shall provide any official bonds required, pay any fees or costs involved or related to the authorization for the equipping of any employees engaged in providing services specified under this contract if such bonds or payments are legally required by the local government or local practice.

1.11.4 Employee Salary Benefits. The Contractor shall be responsible for payment of all employees’ wages and benefits required by host country law or agreements with its employees. The Government, its agencies, agents, and employees shall not be part of any legal action or obligation regarding these benefits which may subsequently arise. Where local law requires bonuses, specific minimum wage levels, premium pay for holidays, payments for social security, pensions, sick or health benefits, severance payments, childcare or any other benefit, the Contractor is responsible for payments of these costs and must include them in the fixed prices in this contract.

1.11.5 Permits. Without additional cost to the Government, the Contractor shall obtain all permits, licenses, and appointments required for the prosecution of work under this contract. The Contractor shall obtain these permits, licenses, and appointments in compliance with applicable host country laws. The Contractor shall provide evidence of possession or status of application for such permits, licenses, and appointments to the Contracting Officer with its offer. Application, justification, fees, and certifications for any licenses required by the host government are entirely the responsibility of the Contractor.

1.12 TRANSITION PLAN.

The contractor shall provide a detailed transition plan with associated timelines for tasks that addresses both phase-in and phase-out for the contract. This plan shall be submitted with the contractor’s proposal and should be updated as appropriate throughout the contract period of performance.

The phase-in period begins at contract award. Contract award is planned to be made before transition to accommodate transitioning personnel and assuring contractor personnel meet clearance requirements before starting work. The contractor shall begin the process of transitioning personnel in coordination with the COR completion of all security clearance requirements. Contractor shall be required to adhere to USAGM and U.S. Mission contractor in/out processing requirements. Full contractor performance is expected to begin within 10 calendar days of contract award. The phase-out period will begin in accordance with the Transition Plan.

1.13 QUALITY ASSURANCE AND SURVEILLANCE PLAN (QASP)

The QASP is designed to provide an effective surveillance method to promote effective contractor performance. The QASP provides a method for the Contracting Officer's Representative (COR) to monitor contractor performance, advise the Contractor of unsatisfactory performance, and notify the Contracting Officer of continued unsatisfactory performance. The Contractor, not the Government, is responsible for management and quality control to meet the terms of the contract. The role of the Government is to conduct quality assurance and surveillance to ensure that contract standards are achieved.

To minimize the contract administration burden, simplified methods of surveillance techniques shall be used by the Government to evaluate contractor performance. The Government will use appointed representatives, as well as reports and input from users/customers as sources of comments on the contractor’s performance.

The Contracting Officer, COR, and Contractor should jointly formulate tactical and long–term courses of action. Decisions regarding changes to metrics, thresholds, or service levels should be clearly documented. Changes to service levels, procedures, and metrics will be incorporated as a contract modification at the convenience of the Contracting Officer.

1.13.1 FAILURE TO PERFORM

The contractor may receive deductions or even termination based on failure to perform. The following criteria apply for determining appropriate action:

Notifications. Consistent with FAR Part 49, the Contracting Officer shall notify the Contractor of failure to meet standards through QA monitoring forms, cure notices, or show cause notices and shall inform the Contractor’s PM or designated alternate of such notices.

Deductions. The Government has the right to withhold a percentage of payment based on failure to meet performance standards.

Termination. If the Contracting Officer determines that the Contractor has failed to perform to the extent that a termination for default is justified, the Contracting Officer shall issue a notice of termination, consistent with FAR Part 49.

1.13.2 ACCEPTANCE OF SERVICES

When all services have been deemed acceptable and there is documented objective quality evidence to support acceptable performance, the COR will accept the services provided and authorize payment of Contractor invoices.

1.13.3 SURVEILLANCE.

The COR will conduct surveillance by performing and documenting routine inspections and will receive and document all complaints from Government personnel regarding the services provided. COR inspections will be documented by completing a Quality Assurance Monitoring Form, Attachment 8, with complete details of the performance objective under surveillance. Customer complaints will be documented by submitting a completed Customer Feedback Form, Attachment 9 to the COR. If appropriate, the COR will send the complaints to the Contractor for corrective action by completing a Contract Deficiency Report Form, Attachment 10, and the Contractor will acknowledge that the deficiency has been addressed by completing the appropriate section of the form, signing and returning the completed form to the COR. The COR will keep originals in the COR’s contract file, and if deemed necessary will forward concerns that have not been resolved to the Contracting Officer for further review and action.

1.13.4 PERFORMANCE REQUIREMENTS SUMMARY SURVEILLANCE MATRIX

Performance Objective

Performance Standard Acceptable Quality Level (AQL)

Method of Surveillance

Inc…