SOW Propane.docx

Statement of Work 2023 – Kayenta Health Center – Propane Services

Background Kayenta Health Center (KHC) government quarters are located off of Highway 163 Comb Ridge Road. There are a mixture of homes from structure homes to manufactured homes. The homes utilize propane gas for their heating, water heater and cooking range.

KHC provides housing for medical and support staff families. The clinic operates year round, 24 hours a day. Kayenta Service Unit is located in a remote location; the nearest town is about a two-hour drive.

Scope Propane gas is requested for the vacant houses located off of Highway 163 Comb Ridge Road. The vacant houses require propane services to keep the heater running during the winter months to prevent the water lines from freezing. Propane service is requested on an as needed basis only.

Objectives Provide reliable propane services on an as needed basis at the old housing site located off of US Highway 163. The goal is to ensure the vacant houses have sufficient propane to keep the house warm.

Task Vendor shall.

a. Provide reliable Propane services.

b. Vendor will conduct leak test at each service request. Notify Supervisory Housing Management Specialist or designated point of contact.

c. Supply propane only when requested.

d. Propane Tank size vary between 200 to 500 gallon tank. Information will be provided when services is requested.

e. After each services supplied contractor shall provide a copy of services provided to Building 101 or designated personnel to confirm services were provided.

f. Contractor shall bill to the Ordering Agency at the address specified in each Authorization

a. Billing must be accurate and submitted on timely manner on www.IPP.gov.

i. If you require assistance registering or IPP account access, please contact the IPP Helpdesk at (866) 973-3131 (M-F 8am to 6pm ET), or IPPCustomerSupport@fiscal.treasury.gov

ii. Department of the Treasury’s IPP website that includes training materials, https://www.ipp.gov/vendors/training-vendors Delivery

a. Services will be provided on an as needed basis to vacant Old Housing units. A date and time will be arranged with the vendor to deliver propane gas to refill the tank to the vacant units. The estimated tank percentage will vary for each of the houses. The propane tank at each of the units vary between 200 to 500 gallon.

1. Old Housing Vacant units

2. Complete leak testing for each service request.

b. After each service supplied by contractor, they shall provide a copy of services provided to the Contracting Office or to the Supervisory Housing Manger and/or Secretary to confirm services were provided.

Government-Furnished Property/Equipment Kayenta Health Center will not provide any equipment to the contracting company. Equipment needed to conduct services will be provided by the Company. The service involves furnishing all labor, materials and equipment necessary for the supply and delivery of propane gas to the tanks located at the Old Government Housing.

Security Requirements Vendor will be at their upmost professionalism when performing their duties at the housing facilities. Services will be requested on an as-needed basis only. Only when contacted the vendor shall schedule a date and time when they are to deliver propane gas to the requested house. All work must be performed Monday through Friday from 8:00 am to 5:00 pm except on Government observed holidays.

Place of Performance

a. Address: Kayenta Service Unit – Old Quarters Highway 163 Comb Ridge Road P.O. Box 1276 Kayenta, Arizona 86033 Period of Performance The period of performance shall be:

Base Year: Date of Award through December 31, 2023 First Option Year: January 1, 2024 through December 31, 2024 Second Option Year: January 1, 2025 through December 31, 2025 Third Option Year: January 1, 2026 through December 31 , 2026 Contact information:

a. Desmond Jones, Supervisory General Engineer, Email: desmond.jones@ihs.gov, Phone: 928-697-4375

b. Bruce Hulligan, Maintenance Mechanic, Email: Bruce.Hulligan@ihs.gov, Phone: 928-697-5010

c. Daisha Richards, Secretary, Email: Daisha.richards@ihs.gov, Phone: 928-697-5183

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