SOW Production Controller.doc

STATEMENT OF WORK

FOR NORFOLK NAVAL SHIPYARD, BUSINESS AND STRATEGIC PLANNING OFFICE

PRODUCTION CONTROLLER SUPPORT SERVICES

1.0 Background:

1.1 Norfolk Naval Shipyard (NNSY) provides ship maintenance for United States Fleet Forces and Naval Sea Systems Command (NAVSEA). In preparations for fleet training, NAVSEA authorized NNSY to perform maintenance on the moored training ships (MTSs) at Nuclear Power Training Unit (NPTU) Charleston, SC. The Business and Strategic Planning Office’s Waterfront Business Operations Division is responsible to build, maintain and track NNSY direct workload budgets and evaluate cost performance of those budgets. The branch is also responsible to build and manage work items in Authorized Work Packages and emergent work items for naval vessels. This contract will be used to supplement NNSY resources with embedded touch labor support services to assist with shutdown work on the MTSs at NPTU Charleston, SC.

2.0 Scope:

2.1 This Statement of Work (SOW) defines the embedded touch labor support services that will support the Business and Strategic Planning Office’s in training and mentoring new staff and performing Business Agent Services in support of the work on the MTSs at NPTU Charleston, SC as delineated in paragraph 3.0.

3.0 Requirements:

3.1 The Contractor shall provide the necessary support and qualified staff with the skills and abilities as cited within this SOW. The following sections delineate the requirements:

4.0 Description of Contracted Services:

4.1 The Contractor shall provide one (1) Production Controller, who will report to the Business Office Supervisor. The Production Controller will follow all guidance and directives set forth in this SOW. The Production Controller will support eighty (80) hours every (4) weeks, Monday through Friday from 5 July 2022 through 6 January 2023.

4.2 Responsibilities of the Production Controller will include but are not limited to:

4.2.1. The contractor shall be proficient in all NNSY financial management computer programs that are used to execute Chief of Naval Operation maintenance availabilities such as Performance Measurement and Control (PMC), Financial Applications, Advance Industrial Management (AIM), Supervisor’s Desk (SUPDESK), Business Objects XI (BOXI) and Availability Deficiency Log and Intranet New Work Control (ADLINC).

4.2.2 The contractor shall be proficient with computer skills for tasks such as data processing, model analysis, and Microsoft Excel’s features such as chart creation, graphing, report generation, dashboard creation, controlling other programs and communicating with databases.

4.2.3 The contactor shall be proficient in other Microsoft Office products, such as Microsoft Word and PowerPoint. The contractor shall be proficient in writing reports and putting together presentations.

4.2.4 The contractor shall understand how an Authorized Work Package is put together as well as how the shipyard uses System Work List Item Number (SWLIN) and SWLIN Line Items.

4.2.5 The contractor shall track and assemble the financial metrics for NPTU that are sent to NAVSEA.

4.2.6 The contractor shall assemble the weekly cost driver data for NPTU at the SWLIN/Job Summary level and track to completion.

4.2.7 The contractor shall be proficient in correcting NPTU’s unallocated cost report.

4.2.8 The contractor shall be proficient in correcting incorrect charges in SUPDESK.

4.2.9 The contractor shall facilitate NPTU weekly cost driver meeting.

4.2.10 The contractor shall assemble NPTU’s daily Customer Order Acceptance Record (COAR) report.

4.2.11 The Contractor shall assist Government Production Controllers in providing Developmental Pipe Line training for new and current Production Controllers at NPTU.

4.2.12 The contractor shall draft any budget letters required for NTPU.

4.2.13 The contractor shall provide budget data/information to the NAVSEA program office as required.

4.2.14 The contractor will input Project/SWLIN/SWLIN Line Items in AIM for each of the Availabilities at NPTU and map the COARs in AIM to the appropriate funding stream.

4.2.15 The contractor shall research/analyze PMC data for work at NPTU.

4.2.16 The contractor shall assist in showing new/current Production Controllers how to run reports requested by customer(s) using various Shipyard databases such as PMC, AIM, SUPDESK, ADLINC and BOXI.

4.2.17 The contractor shall share Waterfront Business Operations lessons learned as appropriate/needed with new and current Production Controllers.

4.2.18 The contractor shall provide information to Workload Forecasters on work at NPTU as required.

4.2.19 The contractor shall provide lessons learned and experience with the uses of BOXI to track external personnel charging such as Touch Labor and how these databases can be used to help meet budget requirements.

4.2.20 The contractor shall mentor Business Agents based on NNSY Production Controller, hands-on experience gained from Department of the Defense training and experience.

4.2.21 The contractor shall mentor Business Agents on lessons learned and experience with data requirements for monthly executive level reporting.

4.2.22 The contractor shall assist in working with customers to obtain projections to support the monthly financial reporting and ensure projections are adequate.

4.2.23 The contractor shall train and assist current Production Controllers in day-to-day financial and workforce charging data in PMC, AIM, SUPDESK, and BOXI.

4.2.24 The contractor shall provide training and assistance in preparing off-yard correspondence such as Final Review Estimates, SUBSAFE Certification Letters, Departure Reports, Availability Complete Naval Message, and Availability Final Completion Message to Production Controllers.

5.0 Contractor PRODUCTION CONTROLLER Qualifications:

5.1 The Contractor shall have at least 4 years’ experience as a Production Controller in the NNSY business office or an equivalent Naval Shipyard business office.

5.2 The Contractor shall have at least 4 years’ experience as a Production Controller managing depot level work at the Nuclear Power Training Unit in Charleston, SC.

5.3 The Contractor shall have at least 4 years’ experience with the following computer programs:

5.3.1 PMC

5.3.2 AIM

5.3.3 SUPDESK

5.3.4 BOXI with the following universes:

5.3.4.1 Labor Expenditures (LEX)

5.3.4.2 Material Expenditures (MEX)

5.3.4.3 COST – (no acronym, financial database query in BOXI)

5.3.4.4 Financial Data (FIN)

5.3.5 Microsoft Word, Excel, and PowerPoint

6.0 contractor performance standards:

6.1 The Contractor shall be responsible for employing technically qualified personnel to perform the work specified in this SOW. The contractor shall maintain the personnel, organization, and administrative control necessary to ensure that the work delivered meets the contract specifications and requirements. The work history of each contractor employee must contain experience directly related to the task and functions he/she is intended to perform under this contract.

6.2 The Government reserves the right, during the life of the contract, to request work histories on any contractor employee for the purposes of verifying compliance with the above requirements. Additionally, the Government reserves the right to review resumes of contractor personnel proposed to be assigned. Personnel assigned to, or utilized by, the contractor under this SOW shall be fully capable of performing all functions of the respective labor categories in an efficient, reliable, and professional manner.

6.3 Contractor personnel required to perform the services set forth within this SOW shall meet the minimum qualifications for the respective program support identified herein. Personnel assigned to or utilized by the contractor in the performance of this SOW shall, as a minimum, be a United States Citizen, meet the experience, educational, and other background requirements set forth in the job description and shall be fully capable of performing in an efficient, reliable, and professional manner.

7.0 Travel:

7.1 Not Applicable

8.0 Government Furnished Equipment and Point of Contact:

8.1 The government will provide adequate working space, all equipment (e.g., desk, chair, computer, printer, copier, telephone, etc.), utilities and janitorial services for the duration of this task order. Contractor personnel shall maintain the assigned space in a neat and orderly manner. During normal shipyard operations the contractor personnel shall only use government-furnished facilities and equipment to accomplish the tasks required under this order. Personal or company use of phones, utilities, computers, printers, copiers, etc., not directly related to required services is strictly prohibited. During shipyard, departmental or personnel emergent conditions (example: weather conditions, COVID outbreak, COVID contact, etc.) contractor personnel may remove government-furnished equipment and supplies from the worksite in accordance with shipyard and departmental security and teleworking requirements.

8.2 Personnel Protective Equipment. The work is normally performed in an office environment (either office building or temporary field office). Personnel protective equipment may be required at times when traversing through the controlled industrial area (CIA). The contractor is required to comply with shipyard policies concerning communicable diseases. Contract personnel will be informed of the communicable disease policies and updated as shipyard changes to the policies are issued.

8.3 Transportation. Not Applicable.

9.0 MISHAP AND COMMUNICABLE DISEASE CONTACT TRACING:

9.1 The Contractor shall promptly report to the Technical Point Of Contact and Procuring Contracting Officer if a mishap involving services under this contract results in any injury or communicable disease contact is made as defined by shipyard policy. If the U.S. Navy conducts an investigation of the accident or contact tracing of a communicable disease, the Contractor (including all Sub-Contractors) shall fully cooperate with the government personnel until the investigation is completed. The Contractor shall allow authorized government representatives access to the Contractor’s facilities, personnel, and all required program documentation.

9.2 Contractor Responsibility for Safety. Nothing in this SOW, nor any government action or failure to act in surveillance of this contract, shall relieve the Contractor of its responsibility for the safety of the Contractor’s personnel and property, the Government’s personnel and property, and the general public. Furthermore, nothing in this SOW shall relieve the Contractor of its responsibility for complying with applicable federal, state, and local laws, ordinances, codes, and regulations (including those requiring applicable licenses and permits) in connection with the performance of this contract.

10.0 NON-PERSONNEL SERVICE STATEMENT:

10.1 Contractor employees performing services under this SOW shall be controlled, directed, and supervised at all times by management personnel of the Contractor. The Contractor shall ensure that employees properly comply with the tasks, policies, and procedures contained within this SOW. Contractor employees shall perform their duties independent of, and without the supervision of, any government official.

10.2 The tasks, duties, and responsibilities set forth in this SOW may not be interpreted or implemented in any manner that results in any Contractor employee creating or modifying federal policy, obligating the appropriated funds of the United States Government, overseeing the work of federal employees, providing direct personal services to any federal employee, or otherwise violating the prohibitions set forth in parts 7.5 and 37.1 of the Federal Acquisition Regulations. The Government shall control access to the facility and perform the inspection and acceptance of completed work.

11.0 PERIOD OF PERFORMANCE:

11.1 The period of performance for this contract is from 05 July 2022 through 06 January 2023 with three (3) six (6) month options. The dates of the options are as follows: Option #1, 07 January 2023 through 04 July 2023; Option #2, 05 July 2023 to 06 January 2024; Option #3, 07 January 2024 through 04 July 2024. The contractor shall properly submit any paperwork necessary for badging with NPTU Charleston prior to the period of performance to ensure a rapid onboarding process. The contractor should not plan to work during the Shipyard curtailment 24 December 2022 through 02 January 2023 and 25 December 2023 through 01 January 2024, or during NPTU unplanned base closures due to emergencies as discussed in section 8 of this SOW (e.g. inclement weather) and all federal holidays. Hours worked during theis period of performance will vary but will not exceed what is described in paragraph 4.1. NNSY will not pay for hours during curtailment, unplanned base closures, federal holidays or times not worked due to employee’s personal time off.

12.0 PLACE OF PERFORMANCE:

12.1 The place of performance will be at NPTU, Charleston, SC with the option to telework as specified under section 8 of this SOW.

13.0 CONTRACTOR PERSONNEL SECURITY:

13.1 All personnel shall be US citizens with citizenship verifiable by provision of birth record or passport. All personnel shall have a Confidential Security Clearance to allow for access to CIA security island, controlled nuclear information areas, with access to nuclear work area and restricted areas. The contractor will regularly encounter confidential information in order to perform their duties due to working on nuclear submarines and aircraft carriers, working in security islands with nuclear engineering, and performing required ship checks inside the CIA. The contractor requires access to confidential (NNPI & NNPP) computer networks since the primary means of communications with NAVSEA 08 and Naval Nuclear Laboratory is via SECNET. In addition, NOFORN is discussed in daily conversations between the contractor and the project team, senior level management, and NAVSEA.

14.0 GOVERNMENT POINT OF CONTACT(S):

Technical Point of Contact:

TBD

Invoice Certifier:

TBD

Business & Strategic Planning Office Supervisor Point of Contact:

TBD

15.0 ADDITIONAL REQUIREMENTS

15.1 Defense Biometric Identification System (DBIDS) for Installation Access

Any new contractor, vendor, or supplier requesting base access AFTER 31 May 2017 will be required to obtain a DBIDS credential. NCACS credentials will no longer be issued. Only DBIDS credentials will be issued to ALL contractors, vendors, and suppliers seeking base access AFTER 14 August 2017.

Defense Biometric Identification System (DBIDS) increases installation security and communications by receiving frequent database updates on changes to personnel/credential status, law enforcement warrants, lost/stolen cards, and force protection conditions. The system provides a continuous vetting anytime the DBIDS card is scanned at an installation entry point.

If you currently have a Navy Commercial Access Control System (NCACS) card, the following is required to get a DBIDS credential:

· Present your NCACS card and a completed copy of the SECNAV FORM 5512/1 to the base Visitor Control Center representative.

· The VCC will pull up your information in the computer, ensuring all information is current and correct.

· Once your information is validated, a temporary DBIDS credential is provided.

· Your temporary credential will have an expiration date, prior to which you will need to obtain your permanent DBIDS credential (~90 days).

· For each additional U.S. Navy installation to which you need access, the first time you visit you only need to bring your DBIDS credential and statement of purpose for base access when arriving at the Visitor Control Center.

· The representative will enter base access authorization and then you may proceed to work.

If you do NOT have an NCACS card, the following is required to obtain a DBIDS credential:

· Present a letter or official document from the government sponsoring organization that provides the purpose for your access.

· Present valid identification, such as a passport or REAL ID Act-compliant state driver’s license.

· Present a completed copy of the SECNAV FORM 5512/1 to obtain your background check.

· Upon completion of the background check, the Visitor Control Center representative will complete the DBIDS enrollment process, which includes your photo, fingerprints, base restrictions, and several other assessments. After all this is done, you will be provided with your new DBIDS credential.

· You may now proceed to work.

FOR ADDITIONAL QUESTIONS ABOUT OBTAINING A DBIDS CARD, CONTACT YOUR LOCAL BASE VISITOR CONTROL CENTER. INFORMATION IS ALSO PROVIDED AT: www.cnic.navy.mil/om/dbids.html

One-Day Passes. Participation in DBIDS is not mandatory, and if the Contractor chooses to not participate, the contractor’s personnel will have to obtain daily passes, be subject to daily mandatory vehicle inspection, and will have limited access to the installation. The Government will not be responsible for any cost or lost time associated with obtaining daily passes or added vehicle inspections incurred by non-participants in DBIDS.

15.2 Portable Electronic Devices (PEDs)

“In accordance with COMSUBLANT/COMSUBPACINST 2075.1C, the use of Portable Electronic Devices (PEDs) while in or on Department of Navy Submarine spaces are prohibited. A portable electronic device (PED) is defined as any non-stationary electronic apparatus with singular or multiple capabilities of, but not limited to recording, storing, and/or transmitting data, voice, video, or photo images (e.g., cell phones, laptops, tablets and wearable devices such as fitness bands and smart watches).”

15.3 Safety

“Per FAR 22.102-1(a) entitled “Safety”, Contractors are hereby informed that their employees or representatives present on property under Norfolk Naval Shipyard cognizance must follow Federal and State OSHA requirements OSHE OSHECM Chapter Hazardous Energy Control (HEC) requirements or safety requirements for site specific location of the contract.

a. Contractors and Non-NNSY Government Agencies (NNGAs) are hereby informed that their employees or representatives present on property under Norfolk Naval Shipyard (NNSY) cognizance must adhere to Federal OSHA requirements for hazardous energy control IAW 29 CFR 1915.89 and must follow Hazardous Energy Control (HEC) procedures as identified in NAVSEA’s Occupational Safety, Health, and Environment Corporate Manual (OSHECM) Chapter 250 (latest revision), when performing work under NNSY contract. All HEC work to be performed by Contractors and NNGAs requires that NNSY Technical Points of Contact (TPOCs) and/or Contracting Officer’s Representatives (CORs) be notified of the HEC scope of work prior to starting work. Any changes or deviations in the initial scope of HEC work requires the NNSY TPOCs and/or CORs be informed of the change/deviation. Appendix 250.B-1 through B-3 of OSHECM Chapter 250 for multiple employer work identifies when Contractors and NNGAs are required to assign their Lockout/Tags-Plus Coordinator (LOTC) to coordinate HEC work with the cognizant NNSY LOTC. HEC locks shall be provided by the contractor or NNGA for their employees use. The HEC locks shall have red bodies and with name labels or nametags affixed, identifying who installed the HEC lock(s) and a point of contact telephone number. HEC lock name labels and tags must be made of materials that will hold up to the environment to which they are exposed. HEC tags used for Tags-Plus HEC work shall be provided by the cognizant NNSY LOTC to the contractor or NNGA for their use if machinery, equipment, or systems (MES) cannot be locked out. OSHECM Chapter 250 Tags-Plus procedures will be strictly followed.

b. Contractors and NNGAs may obtain electronic copies of OSHECM Chapter 250 (latest revision) and access to the OSHA 1915.89 web site by using the following link to NNSY’s public access web site: http://www.navsea.navy.mil/shipyards/norfolk/default.aspx

c. Names and contact information for NNSY LOTCs and/or the Building Monitor will be provided by NNSY TPOC and/or Contracting Officer Representative set forth elsewhere in this award document.”

15.4 Afterhours Access

“Contractors are to go to Gate 15 and let the guards know they are to provide services/support via contract ________. It would be helpful for them to have a copy of the contract. The guards at the gate will then call the Base Precinct and subsequently be escorted to Bldg. 1618 to have a badge made.”

15.5 Authorization of Additional Work

Any additional work outside the scope of this contract/purchase order shall have written authorization from the Contracting Officer prior to executing any additional work. Any work performed without the written authorization of the Contracting Officer shall be considered “At-Risk” and the government will have no legal obligation to pay for the work performed. Pursuant to 13.004(b), once you have initiated performance of the work, this shall constitute your acceptance of the task order.

16.0 Acronyms:

AIM – Advance Industrial Management ADLINC – Availability Deficiency Log and Intranet New Work Control BOXI – Business Objects XI

CIA – Controlled Industrial Area

COAR – Customer Order Acceptance Record COST – a financial universe in BOXI (no acronym)

ECMRA – Enterprise-Wide Contractor Manpower Reporting Application

FAR – Federal Acquisition Regulation

FIN – Financial Data (BOXI database universe)

FY – Fiscal Year

LEX – Labor Expenditures (BOXI database universe)

MTS – Moored Training Ship

NAVSEA – Naval Sea Systems Command NNSY – Norfolk Naval Shipyard NPTU – Nuclear Power Training Unit

PMC – Performance Measurement and Control SOW – Statement of Work SUPDESK – Supervisor’s Desk

SWLIN – System Work List Item Number