SOW_PR40537438_USPP_SCs_with_road_testing_pb_v_1.pdf

STATEMENT OF WORK (SOW)

USPP Harley Davidson Sidecar Purchase and Road Testing

Part 1 General Information

The United States Park Police (USPP) is one of the oldest uniformed federal law enforcement agencies in the United States. It functions as a full-service law enforcement agency with responsibilities and jurisdiction in National Park Service areas primarily located in the Washington, D.C., San Francisco, and New York City areas and other government lands. In addition to performing the normal crime prevention, investigation, and apprehension functions of an urban police force, the US Park Police is also responsible for policing many of the famous monuments in the United States and shares law enforcement jurisdiction in all lands administered by the National Park Service with a force of National Park Rangers. US Park Police is a unit of the National Park Service, which is a bureau of the US Department of the Interior.

1. General: This contract is to provide a solution for the purchase, assembly, installation, road testing, removal, and delivery of six (6) Harley-Davidson sidecar chassis and six (6) Harley- Davidson sidecar tubs. The Government shall provide the Contractor with four (4) 2017 Harley- Davidson Electra Glide Police motorcycle at the time of sidecar testing. The Contractor shall then install a fully assembled Harley-Davidson sidecar chassis and sidecar tub on the Government owned Harley Davidson Electra Glide Police motorcycle for road testing. After road testing is complete the Contractor shall remove and provide secure storage of the sidecar until delivery of the six (6) sidecars is made to the Government by the Contractor. The Contractor shall deliver all six (6) fully assembled sidecar frames and sidecar tubs to the Government after the successful road testing of all six (6) fully assembled sidecars has been completed by the Contractor and accepted by the Government. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform as defined in this Statement of Work (SOW) except for those items specified as government furnished property, equipment, and services. The contractor shall perform to the standards in this contract.

1.2 Background: The United States Park Police (USPP) is interested in the purchase assembly installation, road testing, and delivery of six (6) Harley-Davidson sidecar chassis and six (6) Harley-Davidson sidecar tubs. The United States Park Police (USPP) is one of the oldest uniformed federal law enforcement agencies in the United States. It functions as a full-service law enforcement agency with responsibilities and jurisdiction in National Park Service areas primarily located in the Washington, D.C., San Francisco, and New York City areas and certain other government lands. In addition to performing the normal crime prevention, investigation, and apprehension functions of an urban police force, the USPP is also responsible for 1st amendment support.

1.3 Performance Objectives: Independently, and not as an agent of the Government, the Contractor shall furnish all the necessary services, qualified personnel, materials, transportation, equipment, and facilities, not otherwise provided by the Government as needed to perform the Statement of Work.

Performance objectives:

1. The Contractor shall supply six (6) Harley Davidson sidecar chassis and six (6) sidecar tubs that are compatible with 2017 or greater model year Harley-Davidson Electra Glide Police use motorcycles.

2. All six (6) Harley Davidson sidecar chassis and tubs shall be the most current model available.

3. The Contractor shall use the VINs pictured in the excel table below to order two (2) of the six (6) sidecar chassis and two (2) of the six (6) sidecar tubs. Note to the contractor regarding the use of two (2) 2016 VINs to order two (2) of the six (6) sidecar chassis and tubs. The Government has verified with Harley Davidson Headquarters that this is a valid process for ordering spare sidecar chassis and sidecar tubs for Police use Harley Davidson Motorcycles. For additional information regarding this process please contact: robert.grimsley@harley-davidson.com

Two (2) spare sidecar Police Use motorcycle VINs:

4. The Contractor shall provide the complete assembly and installation of six (6) sidecar chassis and six (6) sidecar tubs.

5. The Government shall provide four (4) Government owned 2017 Harley-Davidson Electra Glide Police Motorcycles that will be used by the Contractor to test all six (6) motorcycle mounted sidecars and tubs.

6. Contractor shall provide right side-facing sidecar tub, Whelen strip-light plus or equivalent surface mount super LED warning light, Red/Blue with clear lens and Whelen strip-light plus chrome flange or approved equal shall be provided by the Contractor.

7. The Contractor shall provide for the road testing of all six (6) Harley Davidson sidecars using the four (4) Government Provided 2017 or greater model year Harley-Davidson Electra Glide Police motorcycles.

8. The Contractor shall provide for the removal of the sidecar after the completion of each road test.

Inventory no. Asset Asset additional des Manufacturer Name Model Serial number (VIN) Model Year Contractor use notes

PNP3900007926 0 : MOTORCYCLE / SCOOTER / BICYCLE MOTORCYCLE, HARLEY‐DAVIDSON HARLEY DAVIDSON INC FLHTP DOM IHD1FMM14GB643123 2016 Use VIN to order sidecars

PNP3900007927 0 : MOTORCYCLE / SCOOTER / BICYCLE MOTORCYCLE, HARLEY‐DAVIDSON HARLEY DAVIDSON INC FLHTP DOM IHD1FMM13GB610016 2016 Use VIN to order sidecars

2 2 2 2 2 2 2 2

9. The Contractor shall provide all staff, materials, and equipment necessary to assemble, install, and road test all six (6) sidecar chassis and sidecar tubs using the four (4) Government owned 2017 or greater model year Harley Davidson Electra Glide Police Motorcycles.

10. The Contractor shall provide transportation services to the Government for the delivery of all six (6) fully assembled sidecar chassis and sidecar tubs to the United States Park Police (USPP) Motorcycle Unit in Washington, DC.

1.4 Scope: The acquisition, assembly, installation, road testing, and delivery to the Government of six (6) Harley-Davidson sidecar chassis, six (6) Harley-Davidson sidecar tubs and emergency law enforcement equipment. The contractor shall furnish all labor, supervision, materials, licenses, permits, tools, insurance, transportation, equipment, to successfully perform services and supplies listed in this Statement of Work (SOW).

1.5 Period of Performance: The Government will schedule all work with the vendor. Delivery date is within three hundred sixty-five (365) calendar days after the contractor’s receipt of order. Early delivery from the Contractor is acceptable to the Government.

1.6 General Information: All services and supplies expressed in this SOW will be applied six

(6) Government owned 2017 or greater model year Harley-Davidson Electra Glide Police use motorcycles.

1.6.1 Quality Control: The Contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this SOW. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services or supplies. The Contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract. Within thirty (30) days after contract award or with the contractor’s proposal if it is an evaluation factor, three (3) copies of a comprehensive written QCP shall be submitted to the KO and COR within 5 working days when changes are made thereafter. After acceptance of the quality control plan the contractor shall receive the contracting officer’s acceptance in writing of any proposed change to his QC system.

1.6.2 Quality Assurance: Upon delivery of all motorcycle and sidecars with tubs the COR, Alternate COR, or designated Government Point of Contact (POC) shall inspect the condition of each motorcycle, sidecar, and upfit prior to acceptance. The COR, Alternate COR, or POC shall identify any deficiencies, including any significant or consequential damage to the motorcycles, sidecars, and upfits caused by, or while in possession of the Contractor.

The Contractor shall correct such deficiencies on the spot, when possible, and in all cases, as promptly as practicable. The COR, Alternate COR, or Government POC shall promptly indicate acceptance or rejection of the motorcycles, sidecars, and upfits.

1.6.3 Recognized Holidays: The contractor is not required to perform services on the U.S.

holidays listed below.

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day

Memorial Day Thanksgiving Day Independence Day Christmas Day

1.6.4 Hours of Operation: At a minimum the contractor is responsible for conducting business, between the hours of 7:00am to 3:00pm (EST/EDT) Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm-fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must always maintain an adequate workforce for the uninterrupted performance of all tasks defined within this SOW when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.5 Place of Performance: The work to be performed under this contract shall be performed at the contractor’s facilities. The contractor’s facilities shall be in the conterminous United States of America (COUNUS) with the ability to deliver the sidecars fully assembled to the address listed below.

The Contractor’s facility shall be authorized by automotive and approved original equipment manufacturers (OEMs) to provide Harley-Davidson Motorcycle and sidecar chassis and tub supply, installation and road testing.

The Contractor shall disclose the location of its place of performance to the Government prior to the award of this contract.

The Contractor shall deliver all six (6) sidecars fully assembled to the Government address listed below.

US. Park Police Brentwood Motor Unit Office ATTN: Lieutenant Jonathan Hofflinger 515 New York Avenue NE, Washington, DC 2042-0011

Copy and paste link below to an internet browser for precise delivery location:

W253+XQ Washington, District of Columbia

1.6.6 Type of Contract: The government is expected to award a firm fixed price contract for this requirement.

1.6.7 Security Requirements: (not applicable)

1.6.7.1 PHYSICAL Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use.

1. Contractor shall provide secure storage for Government owned motorcycles while in their possession. Safely secure and store all Government owned motorcycles and equipment on or in USPP motorcycles.

2. Contractor shall provide secure transport for all Government owned motorcycles while in their possession and while being transported from the Contractors facility to the Government.

Safely secure and store all Government owned motorcycles and equipment on or in Government owned motorcycles received.

3. Unauthorized access to Government owned motorcycles shall be strictly prohibited.

1.6.8 Special Qualifications: (not applicable)

1.6.9 Post Award Conference/Periodic Progress Meetings: (not applicable)

1.6.10 Contracting Officer Representative (COR): The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies;

coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.11 Key Personnel: The following personnel are considered key personnel by the government:

The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to this contract. The contract manager or alternate shall be available between 9:00am and 5:00pm (EST/EDT), Monday thru Friday except Federal holidays or when the government facility is closed for administrative reasons. No more than thirty (30) days after contract award the contractor shall provide the name of the Point of Contact (POC) who will provide the contracting officer with the Key Personnel list.

1.6.12 Identification of Contractor Employees: (not applicable)

1.6.13 Contractor Travel (not applicable)

1.6.14 Other Direct Costs (not applicable)

1.6.15 Data Rights: The Government has unlimited rights to all documents/material produced under this contract. All documents and materials produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor or any sub-contractors without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS under this SOW: Terms listed under this contract.

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government.

Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S.

Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Statement of Work.

2.1.5. DELIVERABLE. Anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the SOW. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12. WORKDAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.12. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. ACRONYMS under this SOW:

ACOR Alternate Contracting Officer's Representative COR Contracting Officer Representative COTS Commercial-Off-the-Shelf DIAR Department of Interior Acquisition Regulation DOI Department of Interior FAR Federal Acquisition Regulation HD Harley-Davidson CO Contracting Officer NPS National Park Service OCI Organizational Conflict of Interest POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program SOW Summary of Work TE Technical Exhibit SIN Standard Item Number OEM Original Equipment Manufacture VIN Vehicle Identification Number

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services: The Government shall transport four (4) 2017 or greater model year Harley-

Davidson Electra Glide Police motorcycles to the Contractor for sidecar installation and road testing. The frequency of delivery to the Contractor shall be determined by the Government after contract award.

3.2 Facilities: (not applicable)

3.3 Utilities: (not applicable)

3.4 Equipment: The Government shall provide the equipment (parts) identified below as 1, 2, and 3 to perform the work under this SOW.

1. Six (6) Rear mount boss assemblies

2. Six (6) Sidecar fender assemblies

3. Four (4) Government owned 2017 or greater model year Harley Davidson Electra Glide

Police motorcycles for sidecar road testing listed in the table below.

3.5 Materials: (not applicable)

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all supplies, transportation, equipment, facilities, and services required to perform work under this SOW.

Manufacture Make Model Year HD Part Number USPP Serial Number

Harley‐Davidson (HD) Rear Mount Boss 1999 (estimated) 87157‐87A RMB‐001

Harley‐Davidson (HD) Rear Mount Boss 1999 (estimated) 87157‐87A RMB‐002

Harley‐Davidson (HD) Rear Mount Boss 1999 (estimated) 87157‐87A RMB‐003

Harley‐Davidson (HD) Rear Mount Boss 1999 (estimated) 87157‐87A RMB‐004

Harley‐Davidson (HD) Rear Mount Boss 1999 (estimated) 87157‐87A RMB‐005

Harley‐Davidson (HD) Rear Mount Boss 1999 (estimated) 87157‐87A RMB‐006

6 6 6 6

Manufacture Model Model year HD part number USPP Serial number

Harley‐Davidson (HD) Sidecar Fender 1999 (estimated) 87160‐09 SFA ‐ 001

Harley‐Davidson (HD) Sidecar Fender 1999 (estimated) 87160‐09 SFA ‐ 002

Harley‐Davidson (HD) Sidecar Fender 1999 (estimated) 87160‐09 SFA ‐ 003

Harley‐Davidson (HD) Sidecar Fender 1999 (estimated) 87160‐09 SFA ‐ 004

Harley‐Davidson (HD) Sidecar Fender 1999 (estimated) 87160‐09 SFA ‐ 005

Harley‐Davidson (HD) Sidecar Fender 1999 (estimated) 87160‐09 SFA ‐ 006

6 6 6 6 6

Inventory no. Asset Asset additional des Manufacturer Name Model Serial number (VIN) Model Year Contractor use notes

PNP3900007863 0 : MOTORCYCLE / SCOOTER / BICYCLE MOTORCYCLE, HARLEY‐DAVIDSON HARLEY DAVIDSON INC FLHTP DOM 1HD1FMC1XHB689204 2017 Use to road test sidecars

PNP3900007864 0 : MOTORCYCLE / SCOOTER / BICYCLE MOTORCYCLE, HARLEY‐DAVIDSON HARLEY DAVIDSON INC FLHTP DOM 1HD1FMC11HB687731 2017 Use to road test sidecars

PNP3900007865 0 : MOTORCYCLE / SCOOTER / BICYCLE MOTORCYCLE, HARLEY‐DAVIDSON HARLEY DAVIDSON INC FLHTP DOM 1HD1FMC15HB689904 2017 Use to road test sidecars

PNP3900007866 0 : MOTORCYCLE / SCOOTER / BICYCLE MOTORCYCLE, HARLEY‐DAVIDSON HARLEY DAVIDSON INC FLHTP DOM 1HD1FMC17HB688849 2017 Use to road test sidecars

PNP3900007926 0 : MOTORCYCLE / SCOOTER / BICYCLE MOTORCYCLE, HARLEY‐DAVIDSON HARLEY DAVIDSON INC FLHTP DOM IHD1FMM14GB643123 2016 Use VIN to order sidecars

PNP3900007927 0 : MOTORCYCLE / SCOOTER / BICYCLE MOTORCYCLE, HARLEY‐DAVIDSON HARLEY DAVIDSON INC FLHTP DOM IHD1FMM13GB610016 2016 Use VIN to order sidecars

6 6 6 6 6 6 6 6

4.2 Materials: The Contractor shall furnish all materials, supplies, and equipment necessary to meet the requirements under this SOW.

4.3 Equipment: The Contractor shall provide all personnel, transportation, equipment, tools, and software to perform the work under this SOW.

PART 5

SPECIFIC TASKS

5. Performance Requirements Summary (PRS) (supply and services provided by the Contractor to the Government):

5.1 Basic Services: The contractor shall provide all services and supplies required for the purchase, assembly, installation, and road testing of six (6) Harley-Davidson sidecar chassis and six (6) Harley-Davidson sidecar tubs. The Government shall provide four (4) Government owned 2017 Harley Davidson Electra Glide Police motorcycles to the Contractor for road testing of the sidecars and motorcycles as a single system. The Contractor shall remove each sidecar after road testing and provide secure storage of each sidecar until the Contractor delivers all six (6) Harley- Davidson sidecars fully assembled from the Contractor’s facility to the USPP address listed in section 1.6.5 Place of Performance.

Materials shall be as specified herein. When materials are not specified, for the sidecar chassis and sidecar tubs all parts thereof shall be furnished to provide the intended function, durability, safety, and maintain good long-term appearance. All materials shall be new, shall be suitable for the intended purpose, and shall be free of any characteristics or defects in material and workmanship, which may affect the performance, function, durability, and serviceability of the finished sidecar chassis and tubs, or detract from its appearance. The government reserves the right to make the final determination of the suitability of all components and their arrangement on and in the motorcycles. All conversions and modifications shall conform to all requirements of the OEM’s Modifier/Upfitter Guide.

The contractor shall explicitly and completely identify any and all exceptions taken to the requirements of this specification. Drawings, literature, and any other information submitted with an offer do not constitute a stated or implied exception unless specifically identified in writing as an exception and accepted and implemented by an amendment to the solicitation or modification to a contract. Any exception deemed acceptable by the Government shall only apply to the specific item, requirement, etc. cited, and shall not extend to any other requirement.

The contractor proposing other than brand name items identified, when an “or equal” may be acceptable, shall furnish with their offer all technical data information, product descriptions, etc.

to ensure that a determination may be made as to the equality of the product(s) offered (see provision titled “Brand Name or Equal” set forth in Section 52.211-6 of the Federal Acquisition Regulations).

The Contractor shall ensure that the application and installation of major subcomponents and systems is compliant with subcomponent vendors’ requirements and recommendations.

5.2 USPP Harley-Davidson Motorcycles and Emergency Equipment (Upfit): Not applicable.

5.3 Base configuration sidecar chassis and sidecar tubs: The Contractor shall provide six (6) Harley Davidson sidecar car chassis and six (6) Harley Davidson sidecar tubs. All services and supplies listed in this SOW would be applied to this configuration of one (1) United States Park Police Government owned 2017 Harley-Davidson Electra Glide Police motorcycles. Contractor please see attached photos of USPP 2017 Harley-Davidson Electra Glide Police Motorcycle.

These specifications describe the minimum mechanical, physical, and performance requirements for six (6) Harley-Davidson sidecar chassis and sidecar tubs provided to the Government by the Contractor. All six (6) sidecar chassis and sidecar frames are intended for seasonal use.

Motorcycle configuration and performance shall be based on 2017 or greater Harley-Davidson Electra Glide Police Motorcycles.

Sidecar Chassis (in Gloss Black) and Sidecar tub (in Birch White)

Complete sidecar chassis kit, furnished and installed, shall include but not be limited to the following all-weather items, to include mounting brackets all hardware, sidecar tub painting, and wiring necessary to create a fully functioning system including emergency lighting, specifically designed, and intended for use on Harley-Davidson Police use motorcycles.

Sidecar add on HD part # Product description: Quantity per each sidecar tub:

91800074 Harley Police Sidecar tub Kit 1 43300534 Sidecar Wheel 1 43022-91A Sidecar Tire 1 87705-79 Sidecar Axle Cap 1 3234W Sidecar Axle Cap Screw 1 87121-79 Bracket- Turn Signal 1 2664 Screw, Turn Signal Bracket 2 70221-99 Sidecar Signal / Brake Light

Harness

9276B Sidecar Wheel Bearing 2 40999-87 Sidecar Valve Stem 1 41900-08 Axle Sleeve 1 87701-79 U Bolt 2 3233 Locking Screw 1 7775 Locknut 4

Sidecar tub HD part # Product description Quantity:

86831-63BDK Sidecar Tub 1 2920 Screw 16 2216W Screw 2 6368 Washer 18 8696 Rivet 18 8700 Rivet 80

47076-72 Snap Base 18 88425-67 Trim Strip 1 88503-91A Arm Rest Cushion L 1 88504-91A Arm Rest Cushion R 1 88528-91 Cover 1 88695-67 Ret Clip, SC trim strip 1 88696-67 Trim Channel Kit, 5-piece 1 88698-67 Channel Insert, trim strip

(black vinyl)

Paint sidecar tub Paint Birch White 1 Sidecar carpet HD part# Product description Quantity:

88526-91 Carpet, top front 1 88527-91 Carpet, top rear 1 88528-91 Carpet, nose 1 88536-91 Carpet, front lower 1 88537-91 Carpet, left side 1 88538-91 Carpet, right side 1 88539-91 Carpet, rear lower 1

SC Emergency Equipment Product description Quantity:

PSJ02FCR

PSXLFC

Whelen strip-light plus or equivalent Whelen striplight Chrome Fange or equivalent

5.4 Sidecar emergency lighting requirements (Contractor vice Government shall supply):

Contractor shall provide the complete emergency sidecar lighting, furnished and installed, shall include but not be limited to the following all-weather items, to include mounting brackets all hardware, and wiring necessary to create a fully functioning system, specifically designed, and intended for use on Harley-Davidson Police use sidecars:

a. All emergency sidecar lighting shall be powered via auxiliary battery through a “Charge Guard”, or approved equal, voltage monitor capable of operating emergency equipment including lights, siren, and police radio programmed for 15 minutes run time with ignition OFF. Auxiliary battery power shall be provided by the Government owned Harley-Davidson Electra Glide Police motorcycles.

b. Auxiliary battery (HD#65989-97D) for operation of emergency lights and radio, voltage maintained via 12V, 45 Amp output or better, alternator and provided by the Government owned Harley-Davidson Electra Glide Police motorcycles.

c. Emergency sidecar lighting:

1. Contractor shall provide right side-facing sidecar tub, Whelen strip-light plus or equivalent surface mount super LED warning light, Red/Blue with clear lens and Whelen strip-light plus chrome flange or approved equal shall be provided by the Contractor.

5.5 DC Electrical System: All wiring shall be secured to prevent snags and pinching that could damage or disconnect the wire. The wiring terminals used in all DC wiring shall grip the wire insulation as well as the conductor. Fasteners, conduit, and conduit fittings for electrical wiring shall not exhibit electrolysis with adjacent materials. Grommets or electrical bulkhead fittings shall be employed for any wire passing through a structural member.

Corrosion protective coating shall be applied between ground lugs and the motorcycles chassis.

Electrical conductors and cables routed in conduits and looms shall be continuous in length, connections, taps, splice, terminations shall not be concealed in conduit or loom unless reviewed and approved in advance by the government.

Conductors and cables may be terminated with the electrical/electronic devices’ mating type connector or the motorcycles OEM approved and released wire splice tool kit and procedures.

Otherwise, the use of aftermarket butt splice, push-on (spade), bullet, ring, insulation displacement types of connectors are prohibited unless reviewed and approved in advance by the government.

Conductors and cables, rated up to 20 amperes, shall be terminated with environmentally sealed electrical connection system. Weather pack flexible pin and sleeve terminals with dual locking tangs shall be installed with calibrated ratchet type crimpers. Self-lubricating seals shall be installed on all-weather pack terminals. Connector housings shall be either in-line or panel-mount types. The DC system shall be installed in accordance to the OEM’s Upfitter/ Modifier Guide

5.12 Conspicuity Markings: Not applicable

5.13 Fire Extinguisher: Not applicable.

5.15 Motorcycle sidecar operator, preventive maintenance, service, parts, police part manuals, police service supplement manual, and electrical schematics manuals

Operating and maintenance manuals for all body installed equipment/systems and components shall be furnished with each motorcycle to include all police parts and service supplemental manuals. Literature shall include all systems and component items furnished on the motorcycle including but not limited to the following: the Operator’s Manual, Service Manual, Parts Catalog, Lubrication Charts, base motorcycle modifications and upgrades, hydraulic system, generator system, converter, breaker panel, lighting components, and any other component furnished. The service manuals shall include 12 VDC and 115 VAC as built wiring diagrams.

All body, sub-systems, and equipment requirements described above shall be functionally organized in electronic formats.

Manuals shall be well organized, thoroughly cross-indexed, and authentic with no extraneous material such as advertisements or irrelevant information. All publications shall be submitted in electronic format. Within the manuals, the motorcycles shall be treated as a whole and not as a grouping of disassociated parts from various suppliers. It shall be the responsibility of the contractor to insure that all of the suppliers' subsystems are presented in sufficient detail to present a complete and clear picture of the whole motorcycle and that terms and functional designations of wires and components are consistent throughout. The material in all manuals shall be identically organized and indexed with compatible numbering.

Quantities and types of manuals: The manuals below are required for each motorcycle sidecar and shall be provided to the Government in the quantities and categories as follows:

Motorcycle Sidecar Operator's Instructional Manual

(2) Sidecar Shop Service Manual

(2) Sidecar Shop Electrical Service Manual

(2) Sidecar Police Model Parts Manual

5.15.1 Motorcycle Sidecar Operators Instruction Manual: The Operator's Instruction Manual shall contain all information needed for the optimum operation of the motorcycle sidecars, including general motorcycle sidecar familiarization material, location, function, and operation of all controls, indicators, switches, and emergency procedures and trouble diagnoses.

The manual shall be logically organized with systems and elements considered in descending order of importance. Care shall be taken that all statements are clear, positive, and accurate with no possibility of incorrect implications or inferences.

5.15.2 Motorcycle Sidecar Service Manual & Sidecar Electrical Service Manual (Shop Service Manuals): The Service Manual shall enable the maintainer to perform the periodic inspection and preventive maintenance tasks. These shall include all lubrication and inspection requirements for all apparatus requiring such work on a periodic basis to maintain the motorcycles in satisfactory working order. The contractor shall ensure that all apparatus supplied has an inspection interval determined by the component manufacturer.

The manual shall contain a detailed description of each component to enable a maintainer to maintain, the motorcycle sidecar chassis and tubs. The manual shall include a complete systematic procedure for long term periodic maintenance requirements for all components.

The Shop Service Manuals shall enable the technician to perform diagnostics and repairs of the completed motorcycle sidecar chassis and tubs. The Contractor shall ensure that all apparatus supplied is covered by the manual.

The manuals shall enable the technician to troubleshoot, adjust, and complete running repair for all systems on the motorcycle sidecar chassis and tubs. Running repair is the diagnosis and correction of any subsystem or component malfunction by adjustment, repair, or replacement in order to return the motorcycle and sidecar system back to service in a reasonably short period of time. The section shall include a general description and operation of each system, block diagrams, signal flow diagrams, detailed schematics with narrative and functional wiring and piping diagrams.

5.15.3 Police Motorcycle Sidecar Parts Manual: The Police Motorcycle Sidecar Parts Manual shall enumerate and describe every component with its related parts and Contractor part numbers. Supplier part numbers shall be included in their respective manuals. Cut-away and exploded drawings shall be used to permit identification of all parts not readily identified by description. Each part or component shall be identified as being part of a functional group. An important aspect of the parts catalog shall be the complete itemization of all servicing materials (oils, paints, special compounds, greases, other) required on the motorcycle sidecars and the component requiring its use.

PART 6

TESTING, ACCEPTANCE, ELIGABILITY AND INVOICING

6.1 Testing, Inspection/Acceptance: Every motorcycle and sidecar system shall undergo testing and inspection performed by the contractor. The contractor shall provide the Government with documentation of the testing. All deficiencies identified during testing and inspection shall be documented and resolved prior to delivery of each sidecar.

6.2 Motorcycle Weight and Payload estimates: Not applicable

6.3 Motorcycle Road Test: All motorcycles and sidecars shall be road tested as a single system by the contractor. The road test shall be for a minimum of ten (10) miles. The road test shall be considered successful if all mounted and affixed items remain secure and operational. The contractor shall document the road test and provide the results to the government.

6.4 Motorcycle Idle Test Not applicable – for air-cooled engine.

6.5 Vocational Test: For each motorcycle and sidecar system, all equipment shall be functionally tested and verified to operate in accordance with manufacturer’s operating instructions and to the Government’s satisfaction.

6.6 Inspection/Acceptance: The Government reserves the right and discretion to request the contractor to furnish a First Order (FO) motorcycle and sidecar system for verification as meeting the requirements herein. The FO shall be, prior to offering for verification by the Government, complete in every respect, i.e., all components, equipment, and accessories assembled and installed and operational. Prior to presentation, the FO shall be fully inspected for compliance with all contract requirements by the Contractor’s quality inspectors. Such inspection results, including any interim inspections, shall be documented, and presented to the government representatives with the FO. Inspection results shall include all deficiencies found and the corrective actions taken. Upon Government approval of the FO, production methods shall assure that subsequent motorcycles are identical to the approved FO. The inspection of the FO shall be recorded by digital video or digital photographs showing the assembly of all major subassembly components and shared with the Government. After Government acceptance of the FO, the contractor shall only substitute materials, components, or assemblies upon government acceptance of such and embodied in a contract modification. Upon acceptance of the FO, the motorcycles and sidecars shall be shipped in accordance with shipment terms of the contract. The contractor shall produce two copies of the files of the FO. One copy shall be retained by the contractor as an approved sample; the second copy shall be retained by the Government. Failure of the FO to meet the requirements of the specifications may be cause for the Government to refuse acceptance of all motorcycles until corrective action has been taken.

6.7 Warranty: The contractor shall provide the maximum warranty available for Harley- Davidson sidecar chassis and tubs as referred to as the Extended Service Plan (ESP). The warranty shall include the commercial furnished equipment warranties, including all other parts and components required herein, against parts failure or malfunction due to design, construction or installation errors, defective workmanship, and missing or incorrect parts, for a minimum period of the ESP warranty from date of acceptance. Some components may require the purchase of an extended comprehensive warranty from the manufacturer to meet the minimum terms. If the contractor receives from any supplier or subcontractor additional warranty on the whole or any component of the motorcycle sidecar chassis or tubs, in form of time or mileage, including any prorated arrangements, or the Contractor generally extends to its commercial customers greater or extended warranty coverage, the government shall receive corresponding warranty benefits.

The warranty coverage shall begin when the Government accepts the motorcycles from the contractor FOB point of origin/destination.

Labor, parts, shipping cost, per diem and travel for warranted repairs within the Continental United States (CONUS), shall be the responsibility of the contractor. This shall include 3rd party Original Equipment Manufacturer (OEM) selected vendors for corrective action or warranty issues on the motorcycles if applicable. Warranty registration cards shall also be provided as applicable. The contractor shall furnish the Government with warranty certificates showing evidence that the warranty requirements above have been met.

6.8 Contractor Eligibility: The contractor must be registered in the Federal procurement System for Award Management (SAM) and have a valid DUNN’s number as assigned by Dunn & Bradstreet. Contractor must also be able to invoice and receive payments electronically via the Government’s Internet Payment Protocol (IPP).

6.9 Invoicing: All invoicing must be done via the Department of the Treasury’s Internet Payment Platform (IPP) system. This system can be accessed at the following address:

https://www.ipp.gov. The Contractor may invoice for work performed and accepted. The invoice shall include the period of performance or deliverable/progress payment period covered by the invoice and the CLIN number and title. All costs shall be reported by CLIN and shall be provided for the current invoice and in total from project inception to date. The listing shall include separate columns and totals for the current invoice period and the project to date.

PART 7

APPLICABLE PUBLICATIONS

7. APPLICABLE PUBLICATIONS (CURRENT EDITIONS)

7.1. The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures.

Federal Standards and Codes:

Code of Federal Regulations 49 CFR 393 (FMCSR) and 571 (FMVSS) Application for copies of DOT publication should reference the code of Federal Regulations, 49 CFR, and the Federal Register and should be addressed to the Superintendent of Documents, U.S. Government Printing Office, Washington, D.C. 20402.

They may also be accessed on the Internet through GPO Access at http://www.access.gpo.gov.

Society of Automotive Engineers, INC.

J1292 - Automobile, Truck, Truck-Tractor, Trailer, and Motor Coach Wiring Application for copies of SAE publications should be addressed to:

SAE, Inc., 400 Commonwealth Drive, Warrendale, PA 15096

National Truck Equipment Association

ULTRAMOD Spreadsheet Application for the NTEA ULTRAMOD spreadsheet should be addressed to:

NTEA, 37400 Hills Tech Drive, Farmington Hills, MI 48331-3414

****END SUMMARY of WORK USPP HARLEY-DAVIDSON SIDECAR APPLICATION****