SOW_PR12603013- Workstations- Second Phase.pdf

Scope Of Work

US Embassy Santo Domingo requires workstations, networking switches, software, and warranty support to expand services to branch offices within the country. The contractor will supply the equipment, licenses and warranty described in Annex A.

Place of performance:

Supreme Court Information Technology Directorate Santo Domingo, Dominican Republic

Special Requirements and/or Constraints.

All equipment and software must be new. In addition, the contractor shall not provide any equipment, hardware, or software for which the manufacturer has announced end-of-life prior to proposal submission. The contractor shall coordinate all equipment delivery with the Contracting Officer Representative (COR).

The contractor shall verify that equipment manufacturer(s) has (have) a local presence in Dominican Republic and that they can provide technical and warranty support for equipment and software.

The contractor shall ensure that, if an export license is required, all necessary export approvals and paperwork are obtained before shipment, in conformance with Department of Commerce and/or Department of State export regulations. The contract price includes compliance with all applicable export/ITAR licensing requirements.

The source and nationality restrictions found in 22 CFR 228, as adopted by INL and the Department of Commerce EAR and CCL regulations, apply to this contract. The contractor shall promptly notify the Contracting Officer and COR of any instance in which a waiver is required.

The contractor shall identify the commodities, the country of source and nationality, the estimated dollar value, and provide documentation necessary to obtain a waiver under subpart D of 22 CFR 228.

This is a firm-fixed price, single award delivery order with defined quantities of required commodities and services. No additional sums shall be payable on account of any escalation in the cost of materials, equipment, or labor, or because of the Contractor’s failure to properly estimate or accurately predict these prices or difficulty of achieving the results required by this contract.

Nor shall the delivery order price be adjusted on account of fluctuations in the currency exchange rates. Related travel cost will be reimbursed in accordance with Federal Travel Regulations.

All Contractor personnel assigned to this project may be subject to security screening by the US Embassy Regional Security Officer (RSO and/or Government of the Dominican Republic). In the event a contractor or subcontractor employee does not pass the required security screening, the contractor shall immediately provide a replacement at no additional cost to the Government.

The following evaluation factors will be used for bid selection:

i. Compliance with the requested technical specifications, warranty, and period of performance.

ii. Award will be made to the lowest priced, technically acceptable, responsible bidder.

iii. The government reserves the right to reject quotations that are incomplete, non-compliant with the terms of this solicitation, or that are unreasonably high in price.

iv. For evaluation purposes, the price will be determined by multiplying the offered prices times the quantities stated in the schedule, and arriving at a grand total, including all options, if any.

v. The government will evaluate the proposed delivery time frame and the technical specifications. The government will only consider for award those companies that the government determines have a high likelihood of satisfactorily completing the required items based on the proposal.

vi. The government will determine the firm’s responsibility by analyzing whether the apparent successful quoter complies with the requirements of FAR 9.1.

vii. Unless an exception in FAR 4.1102 applies, a quoter must be registered in SAM (www.sam.gov) to be eligible for award. If the bidder does not become registered in the SAM database in the time prescribed by the Contracting Officer, the Contracting Officer will proceed to award to the next otherwise successful registered bidder.

Technical Support and Warranty:

Contractor shall complete delivery no later than 180 calendar days from the date of award.

Contractor shall provide 24/7 remote warranty support via internet, mail or phone with response time of 4 hours or less after the incident was reported.

If after the four hours, the warrantied incident hasn’t been resolved remotely, the contactor shall resolve the incident on site.

The contractor will provide all manufacturer and warrantied patches, firmware, and new versions of software.

http://www.sam.gov/

Project Documentation: The contractor shall provide complete documentation for all hardware and software delivered under this project to include, but not limited to warranty, software, and installation manual. All documentation will be in Spanish unless otherwise noted. At a minimum the documentation must include:

• Original equipment manufacturer documentation.

• Installation diagrams if applicable.

• Software installation manual if applicable.

• Manufacturer user and administration manual of all software.

• Manufacturer Warranty on all equipment / Technical Support information and contact information.

Software licenses and/or warranty registrations information associated with the equipment shall be earmarked and register to a 3rd party. This information will be shared with the awardee.

Shipping Contractor shall ship all equipment and hardware directly from contractor’s supplier and/or facilities to a delivery forwarding service supporting the US Embassy, Santo Domingo.

Delivery Location:

Department of State 11380 NW 34th St SUVI Global Services (305-477-4850) Doral, FL 33178 Delivery shall be coordinated with the Contracting Officer, COR, and US Embassy Santo Domingo.

US Embassy Santo Domingo Point of Contact Arlyn Suncar suncarac@state.gov

All items shall be clearly marked as follows:

EMBAJADA DE ESTADOS UNIDOS DE AMERICA – INL

Supreme Court Dominican Republic Order No. (insert) Item #__ of __ (if applicable) ATTN: INL/Dominican Republic

Contractor is responsible for GoDR Customs clearance and fees. The price quoted must include delivery to Santo Domingo, Dominican Republic. US-based procurement is ultimately intended for an overseas destination. Although contractor is responsible for customs clearances, US Embassy may assist or support customs clearance process if required.

A detailed Inventory Sheet (Receiving and Inspection Report, DS-127) shall accompany each box.

Simultaneously the original copy of the DS-127 shall be submitted upon delivery to the Contracting Officer and Contracting Officer Representative (COR).

The final inspection and acceptance of ALL items shall be performed upon delivery to the INL Santo Domingo warehouse by the U.S. government. All equipment delivered shall conform exactly to the standard described in the technical specification sheet.

Warranty:

Warranty shall be effective in Dominican Republic. The Contractor shall be solely responsible, at no additional cost to the Government, of export/import procedures, shipping costs, parts, labor, and any other costs required for all repairs/replacements performed under warranty. The full warranty coverage shall be no less than three (3) years, from the date of Government acceptance, for each system component.

Annex A Note: The equipment defined below if for reference only and equivalent brand/model/specifications will be considered for this acquisition.

Item # Product Description Product # Qty

Workstations

Dell Optiplex 7000 XE Micro or equivalent. 12 Generation Intel Core i7- 12700T vPro, 18MB cache, 6 cores, 12 threads, 2.00 GHZ to 4.40GHz, 35W.

Windows 11 Pro, 64 Bit. 16GB, 2 x 8GB, DDR 3200MHz, dual-channel memory.

512GB PCIe NVME Gen3x4 SSD hard drive.

210-BCTI 100

2 Dell 24 Monitor: P2421. Compatible with Dell VESA mount P2421 200

3 Dell Dual Monitor Arm – MDA20 MDA20 100

Dell Dual VESA Mount with Adapter Bracket - MFF/TC. Adapter mount for Optiplex 7000XE to mount to the Dell Dual Monitor Arm.

452-BDVC 100

Uninterrupted Power Supply. UPC Back- UPS Pro, 1500VA/865W, Tower, 120V, 10x NEMA 5-15R outlets, AVR, LCD, User Replaceable Battery

BR1500G 100