SOW - Police Security Booth.docx

Statement of Work Police Security Booth Southeast Louisiana Veterans Health Care System New Orleans, LA 6/3/2026

1. BACKGROUND

1.1. A Police Security Booth is needed for a multitude of emergency response situations. This semi-mobile guard booth is intended to provide a secure location for Police Services staff to provide facility protection 24/7. This Police Security Booth meets the Office of Construction and Facilities Management Physical Security and Resiliency Design Manual for the ballistic protection of staff. Current safety measures are limited by the resources available and do not allow for around the clock, manned monitoring of campus property while providing a safe, ballistically secure location for staff. External camera system only provides observation of property, whereas the booth will provide physical presence and deterrence. The manned booth will provide computer connection services, shore power connectivity and generator power, and deployability to CBOCs as needed.

2. SCOPE

2.1. The vendor shall provide all labor, materials, hardware, software (if needed), storage, power connection, control connection, road safety gear, and implementation instructions for one integrated police security booth as outlined in the scope of this contract.

2.2. All materials and services shall be manufactured in compliance with U.S. laws, Department of Transportation (DOT) regulations, safety standards, noise level and pollution regulations; be capable of operating in temperatures from -25°C to 40°C, suitable for highways, secondary roads, and gravel roads; meet U.S. vehicle safety standards applicable at the time of manufacture; be designed for U.S. DOT highway conditions; be compliant with U.S. hazardous materials regulations for manufacturing and assembly processes; feature a two-person desk for operational functionality.

2.2.1.1. Requirements

2.2.1.1.1.1. Standard Design

2.2.1.1.1.1.1. The Police Security Booth must be the latest model from a manufacturer who has demonstrated acceptability by selling, in North America, this type and size class of Police Security Booth for at least three (3) years.

2.2.1.1.1.1.2. The Police Security Booth must have engineering certification available, upon request, at no cost to the VA, for this application from the original manufacturers of major equipment, systems, and assemblies.

2.2.1.1.1.1.3. The Police Security Booth must conform to all applicable laws, regulations and industrial standards governing manufacture, safety, noise levels and pollution in effect in United States at the time of manufacture.

2.2.1.1.1.1.4. The Police Security Booth must not have systems and components operating at capacities beyond those published by the system or component manufacturer.

2.2.1.1.1.1.5. Windows, doors, walls, roof, and floor shall be UL 752 Level 3 standard and 15-minute forced entry resistance rating.

2.2.1.1.1.1.6. The Police Security Booth shall be one integrated unit.

2.2.1.2. Regulatory Compliance

2.2.1.2.1.1. Manufactured in compliance with U.S. laws, safety standards, noise levels, and pollution regulations.

2.2.1.3. Operating Conditions

2.2.1.3.1. Weather: The Police Security Booth must operate under the extremes of weather conditions found in Louisiana. These temperatures range from -35°C to 44°C or -31°F to 111° F.

2.2.1.4. Hazardous Materials

2.2.1.4.1. Comply with EPA standards.

2.2.1.5. Ballistic Standards

2.2.1.6. Windows

2.2.1.6.1. The windows must meet UL 752 Level 3 standard at a minimum.

2.2.1.6.2. Shall install two each: 5-inch diameter, stainless steel talk through which has offset holes in front and rear to provide natural voice transmission. Must be UL 752 Level 3 bullet resistant and be installed one on each side window.

2.2.1.6.3. The Police Security Booth must be equipped with a minimum of one (1) bullet proof window per side of the booth.

2.2.1.6.4. Windows must be a minimum size of 92 cm × 92 cm (36 in × 36 in).

2.2.1.7. Doors

2.2.1.7.1. The doors must meet UL 752 Level 3 standard at a minimum.

2.2.1.7.2. Provide the unit with one bullet-resistant swing outdoor with a hydraulic closer, stainless-steel full-length hinge, and mortise door lock with deadbolt.

2.2.1.8. Walls and Roof

2.2.1.8.1. The walls and ceiling must meet UL 752 Level 3 standard at a minimum.

2.2.1.9. Floor

2.2.1.9.1. The floor must meet UL 752 Level 3 standard at a minimum.

2.2.1.10. Design Configuration

2.2.1.10.1. Booth Dimensions

2.2.1.10.1.1. Length from hitch to back of booth entry step shall be a minimum of 159” and maximum of 171”.

2.2.1.10.1.2. Exterior width inclusive fenders shall be a minimum of 90” and maximum of 102”.

2.2.1.10.1.3. Exterior height from ground to top of side of the Air Conditioner shall be a minimum of 132” and maximum of 144”.

2.2.1.10.1.4. See attachment A

2.2.1.10.2. Gun Ports

2.2.1.10.2.1. The Police Security Booth must be equipped with a minimum of one gun port per side.

2.2.1.10.2.2. The gun ports must have sliding doors.

2.2.1.11. Roof

2.2.1.11.1. The roof must overhang a minimum of 7.62 cm (3.0 in) from the booth wall.

2.2.1.12. Roof Hatch

2.2.1.12.1. The Police Security Booth must be equipped with a roof hatch opening no smaller than 60.96 cm × 60.96 cm (24 in × 24 in).

2.2.1.12.2. The roof hatch opening must be lockable from the inside.

2.2.1.12.3. The roof hatch opening must be equipped with gas spring to assist opening.

2.2.1.13. Capacity

2.2.1.13.1. The Police Security Booth must carry a minimum payload of 600 kg (1322 lbs.).

2.2.1.13.2. The tongue weight must be limited to a minimum of 8% and maximum of 15% of the Police Security Booth Gross Vehicle Weight Rating (GVWR).

2.2.1.14. Brakes

2.2.1.14.1. The Police Security Booth must be equipped with electrical brakes with capacity to handle the Gross Vehicle Weight (GVW) of the Police Security Booth, including the payload.

2.2.1.15. Internal Requirements

2.2.1.15.1. The Police Security Booth must be equipped with a two-person desk with a minimum size of 55.88 cm × 165.1 cm (1.83 ft × 5.41 ft) extending from one wall to the other.

2.2.1.15.2. The countertop shall be 22-inch deep, stainless steel with one hole for drop cords. Hole shall be three (3) inches in diameter and have a flexible rubber desk grommet installed.

2.2.1.15.3. Install a pull-out storage drawer mounted under the countertop, a standard size drawer, non-lockable, with a minimum size of W 14.5 x D 20 x H 4 inches (W 36.83 X D 50 X H 10.16 cm)

2.2.1.16. Environmental Requirements

2.2.1.16.1. Heat – The Police Security Booth must be equipped with a heating system that maintains the interior of the booth at a constant temperature above 22° C or 71° F.

2.2.1.16.2. Install one 4000W Wall Fan Heater with a built-in thermostat, 120-600V which is to be mounted under the countertop.

2.2.1.16.3. Air Conditioning – The Police Security Booth must be equipped with an air conditioning system that maintains the interior of the booth at a constant temperature below 22° C or 71° F.

2.2.1.17. Interior Lighting

2.2.1.17.1. The Police Security Booth must be equipped with interior lighting adequate to provide a minimum of 500 illuminance (Lux).

2.2.1.17.2. The interior lights must have manual intensity control.

2.2.1.17.3. The interior lights must be Light Emitting Diode (LED).

2.2.1.18. Exterior Flood Lighting

2.2.1.18.1. The Police Security Booth must be equipped with a minimum of four (4) flood lights, each located on a top corner of the booth.

2.2.1.18.1.1. The flood lights must be of sufficient luminosity to illuminate 609.6 cm (20 ft).

2.2.1.18.1.2. The flood lights must be LED.

2.2.1.19. Electrical System

2.2.1.19.1. The Police Security Booth must be equipped with an on-board generator.

2.2.1.19.1.1. The generator must have a minimum power rating that will fully power:

2.2.1.19.1.1.1. The booth’s environmental systems

2.2.1.19.1.1.2. The internal and external lights; and

2.2.1.19.1.1.3. Install two each quad outlets 20A/125V wall mounted, GFI and surge protected.

2.2.1.19.1.1.4. The generator must furnish 120V single phase 60 Hz AC power.

2.2.1.19.1.2. The generator shall be enclosed with aluminum diamond plate material, soundproofed, with lockable doors mounted on stainless-steel full-length piano hinge.

2.2.1.19.2. The Police Security Booth must be equipped with a shoreline receptacle.

2.2.1.19.2.1. The shoreline receptacle must be sized to power the full load of the internal electrical panel.

2.2.1.19.3. The Police Security Booth must be equipped with an electrical panel sized to accommodate the power requirements of the booth’s environmental systems, lights, and internal receptacles.

2.2.1.20. Fuel Tank

2.2.1.20.1. A ballistic, protected gas tank mounted under the frame of the booth for additional fuel.

2.2.1.21. Telephone and Computer Access Ports

2.2.1.21.1. One shoreline hook-up for computer connectivity and telephone is required.

2.2.1.22. Speed

2.2.1.22.1. The Police Security Booth must transport with a full payload on highways and secondary roads at speeds of no less than 105 km/h or 65mph.

2.2.1.23. Towing Ability

2.2.1.23.1. The Police Security Booth must follow the towing vehicle without weaving or side sway while carrying the maximum payload.

2.2.1.23.2. The Police Security Booth must provide horizontal articulation up to 60 degrees without interference with the towing vehicle.

2.2.1.24. Tongue Support

2.2.1.24.1. The Police Security Booth tongue must be provided with a drop leg support that is welded to the tongue.

2.2.1.24.2. The drop leg support shall lift and support the booth with the maximum payload.

2.2.1.24.3. The drop leg support must be provided with a wheeled tongue support.

2.2.1.24.4. The tongue support must be removable or “swing away” when the Police Security Booth is being towed.

2.2.1.25. Leveling Legs

2.2.1.25.1. The Police Security Booth must be equipped with four retractable stabilizing legs.

2.2.1.25.2. The stabilizing legs must support the weight of the fully loaded Police Security Booth and personnel capable to lift the tires off the ground during long periods of non-movement.

2.2.1.25.3. The stabilizing legs must be independently adjustable.

2.2.1.26. Hitch

2.2.1.26.1. The Police Security Booth must be provided with correct size class IV hitch-and-ball sized correctly for the trailer.

2.2.1.26.2. The Police Security Booth must be provided with a 4-prong flat electrical connector.

2.2.1.26.3. The Police Security Booth must be provided with two (2) safety chains with chain latches rated with the proper chain grade for the working load.

2.2.1.27. Wire Harness Protection

2.2.1.27.1. The Police Security Booth must be equipped with a trailer wire harness connector protection and securing system for use when the booth is not in use or when in storage.

2.2.1.27.2. The wire harness connector protection and securing system must be a “Connect-to-Protect” by Hanington Innovations or equivalent.

2.2.1.28. 12 Volt Exterior lighting

2.2.1.28.1. The Police Security Booth must have external 12-volt lights and reflectors in accordance with Federal Motor Vehicle Safety Standard 108.

2.2.1.28.2. Police Security Booth lights shall be LED.

2.2.1.28.3. The Police Security Booth must be provided with a 4-prong flat electrical connector.

2.2.1.28.4. Lights must be recessed or otherwise protected from damage with all components easily accessible for servicing.

2.2.1.28.5. A beam connector shall be welded to the Police Security Booth frame. Placement of a beam connector to be on the shore power side to secure a 6 American wire gauge (AWG) grounding wire.

2.2.1.29. License Plate Holder

2.2.1.29.1. The Police Security Booth must be provided with an LED illuminated, rear mounted license plate holder.

2.2.1.30. Wheels, Rims, and Tires

2.2.1.30.1. The tires must have tire manufacturer certification that tires and rims provided are suitable and adequately sized for this application.

2.2.1.30.2. Tires and rims certified as suitable for U.S. applications and display visible operating tire pressure.

2.2.1.30.3. The wheel assembly must have sufficient load capacity for the Police Security Booth, when loaded to rated capacity and provided with all options, and not exceed the manufacturer’s load ratings.

2.2.1.30.4. Operating tire pressure must be visibly marked near the tire location.

2.2.1.30.5. The tires must be tubeless radial tires with all-weather treads.

2.2.1.30.6. The rims must be single piece steel rims.

2.2.1.30.7. The Police Security Booth must be provided with a spare wheel assembly mounted on the booth and ready for service, of same size and ply rating as tires furnished with the Police Security Booth.

2.2.1.30.8. Onboard-mounted, load rated spare tire with necessary equipment to be secured and locked.

2.2.1.30.9. The proposed spare tire mounting location is subject to approval by the VA Contracting Officer’s Representative (COR).

2.2.1.31. Fenders

2.2.1.31.1. The Police Security Booth shall include installed fenders as per Department of Transportation (DOT) regulations.

2.2.1.31.2. Install toolboxes on each fender well of the Police Security Booth, matching the material of the generator enclosure. Toolbox doors shall be lockable and secured on a stainless-steel full-length hinge. Dimensions should conform to the length of the fender, not exceed the width of the well, and be around 16 inches in height, lockable, with front-facing openings for storing booth accessories.

2.2.1.32. Police Security Booth Frame

2.2.1.32.1. Pre-drilled anchoring clips/openings at the base of the frame for securing the booth to concrete pad during inclement weather.

2.2.1.33. Lubricants

2.2.1.33.1. Shall provide standard synthetic non-proprietary lubricants, compliant with SAE J534 or equivalent U.S. standards.

2.2.1.33.2. Lubricant viscosity provided must be in accordance with the manufacturer’s specifications for the destination and the season of delivery.

2.2.1.34. Rust Protection

2.2.1.34.1. The Police Security Booth frame must have a galvanized finish to prevent corrosion.

2.2.1.35. Identification

2.2.1.35.1. The following information must be permanently marked in a conspicuous and protected location:

2.2.1.35.1.1. Manufacturer's name, model, and serial number, gross vehicle weight rating (GVWR) and gross axle weight rating (GAWR).

2.2.1.35.1.2. Manufacturer's Vehicle Identification Number (VIN).

2.2.1.35.1.3. Police Security Booth Capacity rating must be marked on the drawbar.

2.2.1.36. Labels

2.2.1.36.1. All warning and instruction labels must be in a bilingual format or International Standards Organization (ISO) symbol format.

2.2.1.37. Police Security Booth Delivery Instructions

2.2.1.37.1. If the Police Security Booth requires assembly at destination, the contractor must be responsible for all manpower and equipment to perform assembly.

2.2.1.37.2. The space for assembly at destination will be provided, if required.

2.2.1.37.3. For shipment verification, items such as wheel wrenches, jacks, and all other tools, equipment, and accessories, which are shipped loose, must be listed on the shipping certificate or to an attached packing note.

2.2.1.38. Integrated Logistics Support

2.2.1.39. Documentation and Support Items

2.2.1.40. Items Provided to COR

2.2.1.40.1. Data Summary. A bilingual data summary must be provided for each configuration with data and a Police Security Booth picture to the COR.

2.2.1.40.2. Warranty Letter

2.2.1.40.3. The vendor shall provide a minimum warranty of one year for all parts.

2.2.1.40.4. Warranty starts after vendor training of VA staff has been completed.

2.2.1.40.5. A paper copy of the completed bilingual warranty letter must be provided to the COR; and

2.2.1.40.6. The warranty letter must include the name and contact information of the closest designated warranty provider and other designated warranty providers across United States.

2.2.1.41. Photographs

2.2.1.41.1. Two (2) digital pictures, one left-front three-quarter view, and one right-rear three-quarter view must be provided.

2.2.1.41.2. It is preferred that pictures have an uncluttered background; and

2.2.1.41.3. Pictures must have a resolution of at least ten (10) Megapixels.

2.2.1.42. Training

2.2.1.42.1. The Vendor is to provide training for staff on the basics of the equipment delivered, including proper setup and operation of the equipment and its components.

2.2.1.43. Items to be provided with the Police Security Booth

2.2.1.43.1. Operator’s Manuals

2.2.1.43.1.1. An operator’s manual shall be provided for the Police Security Booth, to include all supplied attachments and subcomponents.

2.2.1.43.1.2. The operator’s manual must be provided in a bilingual format as a package.

2.2.1.43.1.3. A digital copy of the operator’s manual must be provided, in addition to the paper copy, for the shipped Police Security Booth.

2.2.1.43.1.4. The digital copy must be functional without the requirement for a password, an auto-run installation procedure or an Internet connection. Digital copies must be provided on a CD or DVD. It is preferred that the digital copy be provided in a searchable PDF format.

2.2.1.43.2. Provide one copy of the Maintenance and Operations (M&O) manuals for all equipment (to include subcomponents).

2.2.1.43.3. Security Requirement

2.2.1.43.3.1. The Certification and Accreditation (C&A) requirements do not apply, and a Security Accreditation Package is not required.

Attachment A: Cut sheet of General Dimensions image1.png