SOW Pianoorganist (003).docx

STATEMENT OF WORK

DUTY HOURS

The contractor shall be present for Sunday services at least 20 minutes early to include time for prelude and the practice of new music with the congregation and remain for postlude time following services; for Sacramental/Ordinance Services, funeral and memorial services, other special services, and choir rehearsals, as requested (no more than 156 sessions per year). The determination of need will be made by Dept Head, Pastoral Care Services (PCS).

Services will be required on 52 Sundays with no more than 3 services per Sunday. (Not to exceed 156 services total)

Additionally, organist can be contracted by individual parties entitled to use of NMCSD Chapel for other special services such as weddings and memorials with the approval of the Dept Head, Pastoral Care Services.

1. Services may be required on the following Federal holidays:

New Year’s Day, Dr. Martin Luther King Jr's Birthday, George Washington's Birthday, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans' Day, Thanksgiving Day, Christmas Day.

2. Planned absences from assigned duties may be requested with 15 working days advance notice, in writing, to the Head, Pastoral Care Services who normally will function as the Contracting Officer Representative (COR). Approved planned absences shall not exceed 15 days per contract year.

3. Unplanned absences due to illness or other incapacitation of the contractor will be allowed up to a maximum of 15 days per contract year. The contractor shall follow the policy of the NMCSD commanding officer with respect to notification of such circumstances to the Dept Head, Pastoral Care Services. If the contractor is absent for 4 or more weeks due to illness, he or she shall provide written documentation from a qualified health care provider that he or she is free from communicable disease. The Government reserves the right to examine or reexamine any such contractor who meets this criterion.

4. The contractor must be able to access military installations to perform services upon completion of a routine background check.

DUTIES

The contractor shall perform a full range of organ and piano services on-site using Government-furnished facilities, equipment and supplies.

1. The workload includes scheduled and emergency requests for musical accompaniment during normal and special services in the chapel.

2. The contractor, in conference with the chaplain conducting each service, shall select appropriate music to be used as preludes, postlude, offertories, and background music; and in conference with any singers that may be part of a program choose appropriate music to meet the theme of the service.

3. The contractor shall provide a competent substitute during periods of absence, not to exceed 15 days a year.

4. The contractor shall direct supporting Government employees assigned to him or her during the performance of Pastoral Care Services. The contractor performs limited administrative duties, which include maintaining statistical records of his or her workload.

SPECIAL REQUIREMENTS

A resume of the specific individual to be assigned must be provided by the primary contractor, as music performance is a highly personal skill and Pastoral Care Services must be able to evaluate the musical ability of the one actually performing the music. Specific skills and knowledge required of chapel organist include:

(1) Bachelor's degree in music as a minimum with special study in organ.

(2) 5 years’ experience serving as a chapel or church organist.

(3) 2 years’ experience in multi-denominational or military chapels.

(4) Demonstrate adaptability and flexibility in working with chaplains of many various faiths group traditions, to be determined in an interview with the PCS.

(5) Demonstrate knowledge of liturgical church year and the ability to select appropriate music according to various faith group requirements, to be determined in an interview with PCS.

(6) Demonstrate proficiency in sight-reading, and in the ability to accompany in both rehearsed and "last minute" situations, to be shown by an audition conducted by PCS or his/her staff.

(7) The Head, Pastoral Care Services shall approve or disapprove any proposed substitutions at any time during the contract performance period. The Head, Pastoral Care Services shall evaluate and promptly notify the prime contractor, in writing, of whether the proposed substitution is approved or disapproved.

(8) If the Contracting Officer determines that suitable and timely replacement of personnel who have been reassigned, terminated, or have otherwise become unavailable to perform under the contract is not reasonably forthcoming or that the resultant completion of the contract is jeopardized, the contract may be terminated by the Contracting Officer for default or for the convenience of the Government, as appropriate.

SUBSTITUTION OF PERSONNEL- PASTORAL CARE SERVICE

1. The contractor agrees to assign to the contract only those individuals whose resumes, past performance records, etc. were submitted as required by this contract.

2. The contractor agrees that during the contract performance period no personnel substitutions will be permitted unless such substitutions are necessitated by an individual's sudden illness or other incapacitation as outlined in the Statement of Work (SOW).

3. All proposed substitutions shall be submitted in writing to the at least within 24 hours prior to the proposed substitution or as soon as the prime contractor's absence, becomes imminent. All proposed substitutions shall satisfy the Personnel Qualification Requirements in the SOW.