SOW - Pharmaceutical Waste 2024 - 2029-Signed.pdf

Department of Health and Human Services Indian Health Service Oklahoma City Area

Statement of Work (SOW) Hazardous Drug and Medication Disposal Services

1. PURPOSE OF THE PROJECT

The Pawnee Indian Health Center is required by The Joint Commission Standard EC.02.02.01-to regulate medical and pharmaceutical waste disposal.

2. DETAILED DESCRIPTION OF THE TECHNICAL REQUIREMENTS

The contractor shall provide Hazardous Drug and Medication Waste Disposal for the Pawnee Indian Health Center pharmacy. A written, current inventory of hazardous materials and waste that is used, stored or generated will be documented along with written procedures, including the use of precautions and personal protective equipment, to follow in response to hazardous material and waste spills or exposures. Permits, licenses, manifests, and safety data sheets required by law and regulation.

2.1. The contractor shall provide Hazardous Drug Disposal for the Pawnee Indian Health Center at intervals no less than one (1) pickup per quarter:

• 8- Black Containers

• 2-17 gallon pharma RX containers

• 1-17 gallon regulated medical waste.

3. PERIOD OF PERFORMANCE

The base year Period of Performance will be 12 months from date of award with four (4) twelve (12) month option years.

Base Year: 05/04/2023 – 05/03/2025 Option Year 1: 05/04/2024 – 05/03/2026 Option Year 2: 05/04/2026 – 05/03/2027 Option Year 3: 05/04/2027 – 05/03/2028 Option Year 4: 05/04/2028 – 05/03/2029

4. LEVEL OF EFFORT

4.1. Training: Contractor shall provide training on proper collection and storage of the Hazardous Drug and

Pharmaceutical Waste until contractor picks up, and how to obtain needed manifests and documents.

5. SPECIAL REQUIREMENTS

5.1. The Pawnee Indian Heath Center is a tobacco/smoke free environment (buildings and grounds). No tobacco/smoking use will be tolerated during service.

5.2. Security Requirements: Contractor personnel will be required to contact the government designated point of contact upon arrival when reporting for service calls or delivery supplies. The contractor shall be responsible for the security of all organizational information. Current rules and regulations applicable to the premises, where the work shall be performed shall apply to the contractor and its employees while working on the premises. These regulations include but are not limited to, escort by Pawnee IHS Pharmacy employee, presenting valid identification, smoking restriction and any safety procedures.

5.3. The contractor shall not disclose or cause to disseminate any information concerning operations of Pawnee

Indian Health Center. Such action(s) could result in violation of the contract and possible legal actions.

5.3.1. All inquiries, comments, or complaints arising from any matter observed, experienced or learned of as a result of or in connection with the performance of the contract, the resolution of which may require the dissemination of official information, shall be directed to the government’s designated representative.

6. DELIVERABLES AND REPORTING REQUIREMENTS

6.1. Delivery: The contractor shall coordinate the delivery, pick-up and destruction date with the designated government employee. The government shall provide the contractor with dock access and building access for this sole purpose. The designated government employee will work with the pertinent government agency(ies) to secure the needed dock access. They will present directly to the pharmacy. No services can be made after 4:15pm. Driver needs a valid ID.

6.2. Contractor Point of Contact: The contractor shall furnish one designated point of contact (POC) to the government’s designated representative for coordination of supplies, delivery, and/or maintenance. The POC will be empowered to make daily decisions to ensure that the contract implementation and day-to-day maintenance meets the terms and conditions of this contract.

6.3. Contractor’s Phone Numbers: The contractor shall provide a toll-free telephone number for service calls, which must be answered during at least eight working hours, between 8:00 am and 4:30 pm, Monday through Friday.

6.4. Personnel Qualifications:

The contractor shall be responsible for providing all permits, licenses, manifests, and safety data sheets required by law and regulation. Personnel with the necessary level of expertise to support the task activities and requirements in this SOW. The contractor shall provide a single point of contact that shall serve as the project manager for the life of the contract.

7. GOVERNMENT FURNISHED PROPERTY, FACILITIES AND SERVICES

N/A

8. CONTRACTOR FURNISHED PROPERTY, FACILITIES AND SERVICES

8.1. Required personnel, materials, supplies and equipment: The contractor shall furnish all personnel, materials, supplies and equipment required to perform work under the contract, to include but not limited to: The contractor shall provide services to the Pawnee Indian Health Center for the disposal of Hazardous Drug Waste, these services are provided on scheduled pickup times, and the signed manifest per pickup is provided to personnel and includes the date in which pickup was made.

9. CHANGES TO THE STATEMENT OF WORK (SOW)

Any changes to this SOW shall be authorized and approved only through written correspondence from the Contracting Officer. Costs incurred by the contractor through the actions of parties other than the Contracting Officer shall be borne by the contractor.

10. DELIVERABLES/PERFORMANCE MATRIX

10.1. Provided quality customer service according to PIHC mission: Yes No

10.2. Abided by all applicable safety standards: Yes No

10.3. Met the terms of the SOW: Yes No

10.4. Customer complaints addressed and resolved timely: Yes No

10.5. Any issues were addressed in a timely manner: Yes No

Department Supervisor Signature:_________________________

Chief Executive Officer Signature:_________________________