SOW - Pawnee Chemistry Analyzer.docx.pdf

STATEMENT OF WORK

Request for Contract-Clinical Chemistry Analyzer, Reagents and Service

1. Equipment to be provided:

1. 5-year lease (Base Year + 4 option years) of Automated clinical chemistry system with STAT capability and Whole Blood A1C

2. Any other equipment needed to operate analyzer, ie. Computer, printer, UPS power supply, software, water system, and any other necessary accessory items.

3. Any needed items to interface properly with the RPMS system and bidirectional connection via Data Innovations middleware.

4. Liquid reagents, ready to load with multiple sized reagent pack options to ensure laboratory efficiency

5. Analyzer to be equipped with autoloader

6. Stable ISE Electrodes (6-month stability)

7. Quartz Glass Cuvettes for maximum absorbency

2. Services to be provided:

1. Installation to be completed by contractor (disassembly and reassembly of analyzer may be required for placement into laboratory due to size constraints of doorway, 80 and 3/8 inches H, 40 and 5/8 inches W.)

2. Timely service and support for the equipment, within one-hour call back service. Service engineers shall be on site same day as service call.

3. Replacement parts as needed.

4. Troubleshooting of equipment during all normal working hours, 8:00 am –

5:00 pm, excluding federal holidays.

5. Preventive Maintenance (other than what is required for staff to perform) completed at the frequency required by the manufacturer to ensure regulatory compliance.

6. On-site Training and technical support provided for the system. (off-site training, if necessary, will be at the expense of the agency).

7. On-site correlations, calibrations, set-up, precision studies, linearity studies and AMR studies to ensure regulatory compliance must be included.

8. Vendor to provide detailed plan, including timeline, for installation of new analyzer and set up, to include all correlation studies, trainings, etc and decontamination of old analyzer.

9. Updates and upgrades as available.

10. Inventory Management for reagents, QC, and calibrators for efficiency and reduced waste.

3. Testing Menu:

Sodium Total Bilirubin Potassium Direct Bilirubin Chloride Triglyceride (TG) TCO2 Cholesterol Glucose HDLD

BUN LDLD

Creatinine (NKDP)(CR-S) Magnesium Calcium Iron (Fe) Albumin Creatine Kinase (CK) Alk. Phos (ALP) Uric Acid AST C-Reactive Protein (CRP)

ALT %HBA1C

Total Protein Cal Mean Glucose

4. The Contractor shall provide the reagents, supplies, and calibrators as required for testing on a cost per test reagent for the test methods required by the Government.

5. Appropriate training, basic and advanced, over the period of the contract is needed. (Will be at agency’s expense, but must be available to key users.)

GOVERNMENT FURNISHED PROPERTY, FACILITIES AND SERVICES:

The Pawnee Service Unit will furnish the space for the Chemistry analyzer within the laboratory department.

INVOICES SUBMISSION:

The vendor shall submit invoice to:

Division of Financial Management Oklahoma City Area Indian Health Service 701 Market Drive Oklahoma City, Oklahoma 73114

With Courtesy copy supplied to:

Jeri Coats, COR Jeri.coats@ihs.gov 918-285-6804

The vendor agrees to include the following information on each invoice:

A. Contractor’s name;

B. Invoice date;

mailto:Jeri.coats@ihs.gov

C. Purchase order number or services rendered or goods delivered;

D. Description;

E. Quantity of services rendered or good delivered;

F. Cost per price;

G. Payment terms;

H. Where applicable- names, title, phone number, and complete mailing address of responsible official to whom payment is to be sent.

INVOICE PAYMENT:

Payment will be made on this purchase order as close as possible to, but not later than thirty (30) calendar days after an invoice containing the required information set forth in the invoice submission article of this contract is received in the payment office designated in this contract. An invoice will be deemed to have been received on the later of:

The date the invoice is actually received in the designated payment office, or the date which the government accepts the property or service required under this purchase order.

Unless a different time period is stated elsewhere in this contract, inspection/acceptance required by this contract will be completed by the government not later than five (5) government working days after the services are rendered or the goods are delivered.

The date of the check issued in payment or the date of payment by wire transfer through the Treasury Financial Communications System shall be considered to be the date of payment is made.

John Brown, Laboratory Supervisor Terry Burris, administrative Officer