SOW PAINT DCMR (1).docx

U.S. Department of State Bureau of Overseas Buildings Operations

STATEMENT OF WORK

FOR

DCMR PAINTING

Facility Management Section U.S. Embassy Quito Ecuador

09/05/2024

1.0 INTRODUCTION

1.1 OVERVIEW & DESCRIPTION: The U.S. Embassy Quito require restoration services to be performed at a US Government owned Residence. The work required under this contract consists of providing all professional services, labor, materials, equipment, supplies, etc. to complete the painting work of the residence. The Contractor’s proposal shall include a detailed cost breakdown of the recommended services to be performed. This Statement of Work (SOW) and associated documents define the services to be performed by the Contractor.

1.2 LOCATION: The residence is located at Campo Alegre, Quito. All onsite inspections shall be requested through the Contracting Officer (CO).

1.3 OBJECTIVE: Work shall be completed in 90 calendar days. The residence will not be occupied during the execution of this contract. Contractor shall inform the Contracting Officer Representative for work phasing and job sequencing in each stage of this project in a sequential manner. Contractor to submit a schedule for review and approval prior to commencement of work at the site.

1.4 COMMUNICATION: The Contractor shall maintain contact with the USG regarding this project through the Contracting Officer's Representative.

2.0 GENERAL REQUIREMENTS

2.1 The Contractor shall provide all project planning, personnel, equipment, materials, tools, and supervision as needed to complete the services that meet the technical requirements in this Statement of Work (SOW).

2.2 The work shall be executed in a diligent manner in accordance with a negotiated firm fixed price and performance period. The period of performance for all phases of the project shall be completed in 90 calendar days from Notice to Proceed.

2.3 Deliverables: The Contractor shall be required to prepare and submit, before the related work commences; product specifications, drawings, project schedule in Gantt format (section 9.0), quality management plan (section 4.2 below), project safety plan (section 4.9 below), and work costs. Contractor must submit weekly work reports during the period of performance. All documents must be in English and Spanish, in PDF format and must be sent via email to the COR.

2.4 The contractor is requested to quote each item and sub item of the present document separately, including the final price for each one of them, with materials, supplies, tools and/or labor, as required.

2.5 The contractor must provide all the necessary materials (in compliance with the Embassy and SOW specifications), tools, supplies, equipment, transportation, specialized labor, and ongoing monitoring during the completion of the work according with the standards, conduct codes and any other current regulations at the installation place.

2.6 The contractor will be responsible for all materials and work carried out until completion and acceptance of the total work. The contractor must perform its activities in accordance with this contract in a safe manner. The contractor must assume responsibility in the workplace for the actions of its personnel and subcontractors that are associated with the fulfillment of this contract.

2.10 The contractor must request two workdays in advance "Hot Work Permits" for all those tasks that create a spark that can cause fires. The POSHO or A/POSHO will provide a written response withing 24 hours after submission.

Permits are issued per day, per person, they must include location of hot work area, nature of work to be performed. – Only the POSHO and A/POSHO has authority to issue a Hot Work Permit. See attachment 1 for the Hot Work Permit form.

3.0 CONTRACT ADMINISTRATION

3.1 The Contractor shall not conduct any work that is beyond this Statement of Work and accompanying specifications unless directed in writing by the Contracting Officer (CO). Any work done by the Contractor beyond this SOW and accompanying specifications without direction from the CO will be at the Contractor’s own risk and at no cost to the Embassy. All directions MUST come from the CO.

3.2 The Contracting Officer shall provide a Notice to Proceed (NTP) to the Contractor. No work shall commence until the NTP is issued by the CO and as per section F of the contract

3.3 The Contracting Officer may designate more than one individual to serve as the Contracting Officer's Representative (COR).

3.4 The U. S. Embassy has the right to inspect and test all services called for by the contract, at any time and place during the term of the contract.

4.0 RESPONSIBILITY OF THE CONTRACTOR

4.1 The Contractor shall be responsible for the professional quality, technical accuracy, and the coordination of all work and other services furnished under this contract. The Contractor shall, without additional compensation, correct or revise any errors or deficiencies in this activity and other services.

4.2 Quality Management Plan (QMP). The Contractor shall submit a project specific QMP for review by the COR. The Contractor shall be responsible to meet the guidelines of the QMP throughout the duration of work and shall be subject to the oversight of the Project Superintendent on all issues relating to project quality.

4.4 The required personnel are: Project Site Manager.

The Contractor shall identify a Project Site Manager who shall be responsible for the overall management of the project and shall represent the Contractor on the site during the duration of the activity. The Project Site Manager shall be approved by the CO.

4.5 The Project Site Manager shall attend all project meetings. Reports shall contain meeting minutes, accomplishments, arising concerns and proposed solutions, any proposed changed orders, personnel on site, delays, weather, safety reports, and any other pertinent information required to report the progress of performance, this must be submitted via email.

4.6 All documentation produced for this project will become the ownership of the U.S. Embassy Quito at the completion of this project.

4.7 All materials must be submitted to the COR for review and CO approval prior to the contractor purchasing or installing. All submittals will be either a material only submittal or a shop drawing submittal. Samples must be submitted with material only submittals. Each submittal must be submitted to the COR at least 10 business days prior to the start of that activity. The US Embassy has 7 business days to review a submittal. Incomplete submittals will not be reviewed and will be returned to the contractor. The above-mentioned days will not count against the project time and all dates will be prior to the project start date.

4.8 The Contractor must assure that the completed work shall be easily maintained or replaced with readily available materials and services.

4.8 Any cost associated with services subcontracted by the Contractor shall be borne by and be the complete responsibility of the Contractor under the fixed price of this contract.

4.9 Project Safety Plan (PSP): The Contractor is responsible for the safety of employees and subcontractors and shall comply with all requirements contained in the EM385-1-1 https://www.usace.army.mil/Missions/Safety-and-Occupational-Health/Safety-and-Health-Requirements-Manual/ , OSHA, and all local labor laws. The Contractor shall prepare a PSP and outline the implementation of proper health, safety, and sanitation procedures throughout the contract period of performance. The Contractor shall promptly report all accidents resulting in lost time, disabling, or fatal injuries to the COR.

4.10 The Contractor shall be and remain liable to the U. S. Embassy in accordance with applicable law for all damages to the U. S. Government property caused by the Contractor's negligent performance of any of the services furnished under this contract. The rights and remedies for the U. S. Embassy provided for under this contract are in addition to any other rights and remedies provided by law.

5.0 GOVERNMENT FURNISHED; CONTRACTOR INSTALLED MATERIALS (GFCI)

5.1 NOT APPLICABLE IN THIS PROJECT.

6.0 PRE- ACTIVITY REQUIREMENTS

6.1 The Contractor shall examine all the documents and visit the site to fully inform themselves of all the conditions and limitations applied to the work and submit a firm, fixed-price cost proposal for all the work. No subsequent cost allowance will be made to the Contractor for neglect of the existing conditions.

6.2 Submit a copy of a Contractor’s Installation Guarantee covering the work, labor and equipment for a period of ONE [1] year at no cost to the U. S. Embassy and signed by the Contractor.

7.0 ACTIVITY REQUIREMENTS

7.1 No work shall begin until approvals of the material Submittals and Work Plans submittals are accepted by the CO.

7.2 The Contractor shall be responsible for all required materials not provided by the Embassy, equipment, and personnel to manage, administer, and supervise the project. All workmanship shall be of the highest quality and performed in a skillful manner. The US Embassy as the right to refuse any work that is determined to be improperly performed.

7.3 All materials and incorporated into the project shall be new unless noted otherwise. The Contractor shall transport and safeguard all materials and equipment required for work accomplishment.

7.4 Equipment and materials shall be carefully handled, properly stored, and adequately protected to prevent damage before and during installation, in accordance with the manufacturer's recommendations. Damaged or defective items shall be replaced at Contractor expense. The Contractor will be responsible for security of all materials and equipment.

7.5 Receipt of Materials - Shipment of equipment, materials, and supplies shall be addressed to the Contractor - not the U. S. Embassy. The Contractor must be on hand to accept shipments; the U. S. Embassy will not accept shipments.

7.6 In the Mobilization Plan submittal, the Contractor is to identify and recommend a storage and staging area to be reviewed by the COR and approved by the CO. The Contractor shall be responsible for restoring the area to its original condition at the completion of the work. The Contractor shall be responsible for repair of any damage incurred to buildings or pavement because of storage activities. The Contractor is responsible for obtaining any additional off compound storage areas as required.

7.7 The Contractor shall always keep the work area free from accumulation of waste materials. Upon completion, the Contractor shall remove any temporary facilities and leave the project site in a clean and orderly condition acceptable to the COR.

7.8 The Contractor shall perform the work at the site during the U. S. Embassy's normal workday hours Monday to Friday from 8:00am to 17:00pm with 1 hour of lunch off-site at 12:00pm, unless alternate work hours are agreed upon with the COR and approved by the CO.

7.9 At the end of each workday, or notification of a temporary stop order, the Contractor shall lower and secure all temporary work platforms and/or harnesses and barricade the area. Contractor shall notify the COR of the temporary barricade locations. Beginning the next workday, the contractor shall remove the temporary barricades before continuing the project.

7.11 Protections and Damage Plan: The Contractor shall be responsible to protect all U.S. Government property to include from damage. Any damage caused by the Contractor to architectural interior and exterior finishes will be returned to original condition by the Contractor at Contractor expense. In addition to the architectural finishes, the Contractor shall protect all non-included mechanical and electrical equipment and controls from damage throughout the duration of work. Prior to commencing the work, the Contractor along with Embassy representatives shall survey the site that will be impacted by the project work and document existing conditions. It shall be the Contractor’s responsibility to document in writing all pre-existing damaged surfaces prior to the start of the project work and to provide a copy of the documentation to the COR prior to project start.

7.12 Storm Protection - should warnings of wind of gale force or stronger be issued, the Contractor shall take every practicable precaution to minimize danger to persons, the work, and adjacent property. Precautions shall include, but not be limited to, closing all openings, removing all loose materials, tools, and equipment from exposed locations, and other temporary work.

7.13 Material Debris and Removal - The Contractor shall keep the work area, including storage areas, free from accumulation of waste materials daily and comply with all federal, state, and local regulations pertaining to the storage, transportation, and disposal of waste materials. The Contractor shall not use the U. S. Embassy waste disposal facilities including garbage cans, trash piles, or dumpsters.

7.14 Landscape Restoration - The surfaces of all paved and unpaved areas disturbed by the work activities shall be restored with an approved material, as approved by the CO. Landscape shrubs killed or damaged by the work activities shall be replaced with same species and size.

8.0 GOVERNING CRITERIA

8.1 The Contractor work shall in accordance with U.S. codes and standards. The COR will review and comment on the Contractor’s submissions using the latest, most recent versions of the following codes and standards at minimum:

· American Society for Testing & Materials, https://www.astm.org/

· International Building Code (IBC) https://codes.iccsafe.org/content/IBC2021P2

· International Mechanical Code https://codes.iccsafe.org/content/IMC2021P2/preface

· International Plumbing Code https://www.iccsafe.org/content/international-plumbing-code-ipc-home-page/

· International Code Council (ICC) https://www.iccsafe.org/

· OBO Design Standards

If there is conflict between local and OBO or International codes, the more stringent requirement shall be followed.

8.2 Statement of Work for Services and the following accompanying manufacturer’s specifications:

Contractor must provide all specifications and manufacturer's data sheets of every material for CO approval.

9.0 PERIOD OF PERFORMANCE SCHEDULE

9.1 The Contractor shall commence work under this contract promptly, execute the work diligently, and achieve final completion and acceptance including final cleanup of the premises within the period specified.

9.2 Milestones:

· Contractor Pre-Proposal Site Visit September 23, 2024

· Award of Contract September 27,2024

· Pre-Work Submittals Within 10 days of Award

· Notice to Proceed (NTP) TBD

· Project Kick-Off Meeting Within 10 days of NTP

· U. S. Embassy Submittal Review within 10 business days of receiving submittals…

· Work period of performance is 90 calendar days from date of commencement.

9.3 Project Closeout & Turnover: Provide to the COR one copy of the following:

· Maintenance and Operating information

· Contractor’s one year workmanship guarantee

10.0 PROJECT-SPECIFIC SECURITY PROGRAM

10.1 The work to be performed under this contract requires that the Contractor, its employees, and sub-contractors submit required personal data material for review by the U. S. Embassy Security section for access consideration. Information submitted by the Contractor will not be disclosed beyond the U. S. Embassy.

10.2 The Contractor shall submit this information, including vehicle details required to access, within 10 days of the Notice to Proceed and no less than 48 hrs prior to accessing the property.

11.0 PAYMENTS

11.2 The Contractor shall submit one copy of all payment invoices, with the appropriate backup documents to include a schedule narrative, schedule update, invoices of material, etc.to: QuitoFacturas@state.gov together with the proof of delivery. (The Full invoice delivery instructions will be provide in the award order. The COR will review if the invoice is complete and proper as submitted. The COR also will review if billed services have been satisfactorily performed and if expenses billed are correct. If it is determined that the amount billed is incorrect, the COR will within three days, request the Contractor to submit a revised invoice.

11.3 The Contractor shall specifically identify his last invoice as "Final Invoice." The Final invoice shall include the remaining payment claimed to be due under the basic contract and all modifications issued, if any. The final invoice shall also have the Contractor's Release of Claims Certificate attached.

12.0 PRICE

12.1The Contractor shall complete all work (including furnishing all labor, material, equipment, and services) required under this contract for the following firm fixed price and within the time specified

__________________________ Total Price __________________________ VAT TAX (If applicable) __________________________ Grand Total

12.2 VALUE ADDED TAX

The Contractor shall include VAT as a separate charge on the Invoice and as a separate line item in the pricing proposal.

12.3 Price Submission

The contractor shall present a proposal that includes a price breakdown to include key elements in an excel format. The breakdown shall include at minimum, civil, architectural, electrical, plumbing, and mechanical (HVAC), as well as labor, VAT, overhead, and profit.

13.0 DESCRIPTION OF TASKS:

Provide all manpower, tools, materials, and oversight to restore and enhance the internal painting, external painting and service area restauration of the residence in a way that is of the highest quality and in compliance with all applicable codes and regulations.

PAINTING

1. Supply all paint, putty, rollers, brushes, drop clothes and any other materials or tools needed to accomplish the painting job.

2. Remove all nails and hanging hooks prior to painting. Patch all holes and cracks. Apply emulsion paint coats on all painted surfaces as necessary to achieve a uniform color with no bleed through of patch work or previous colors.

3. Scrub all peeled areas and repair with the proper sealant before applying the paint.

4. Tape off any non-painted surfaces where they meet the surface to be painted. Use painter’s tape specifically designed for this purpose.

5. Use of drop clothes to protect floor is required while painting.

6. Paint color code will be given to the contractor, usually will be the same color as the existing unless stated otherwise by the COR.

7. All ladders and scaffoldings needed for the work should be supplied by the contractor and should all comply to codes. All scaffolding must be OSHA/ANSI compliant.

8. Upon completion of painting clean glass and paint- spattered surfaces. Remove spattered paint by washing and scraping using care not to scratch or damage adjacent finished surfaces, also remove empty cans, rags, rubbish, and other discarded paint materials from the site.

9. All paint materials must comply with these requirements:

a) Exterior paint: Sherwin Williams Kemlastic paint or equivalent.

b) Interior Paint: Sherwin Williams Super Kem Mate or equivalent.

c) Black exterior paint for grills: Sherwin Williams Mustang Chassis Black anticorrosive rust cover “bate Piedra” or equivalent approved by COR.

d) Floor refinish lacquer: Barniz poliuretano for floor Sherwin Willliams A67V1, to be used with reductor Mineral spirit R1K4 o VMP Naphta or equivalent approved by COR.

The contractor shall perform the following painting services 1- Paint walls, ceiling of all interior residence and service areas 2- All areas will have plain painting 3- Paint main entrance.

4- Paint all perimeter wall inside and outside 5- Paint all exterior residence and service area building.

6- Paint all windows grills.

All areas will have plain painting.

Methodology

APPLICABLE PAINTING STANDARDS AND PAINT SPECIFICATIONS

• Painting and preparatory work shall be in accordance with manufacturer’s recommendations, and the instructions given below. In cases where local standards and those listed in this contract are in conflict, the stricter of the two shall apply.

PREPARATION AND PROTECTION OF WORK AREA

• Painting shall not disturb or damage any fixed property (including light fixtures, floors, carpets, or windows). The Contractor shall move, protect, and return such property to its original position.

• The Contractor shall remove furnishings (such as furniture, rugs) first or protect them by protective covering. The Contractor shall also protect floors from soiling and paint spills. The Contractor shall not wash wooden floors under any circumstances. To protect floors (of all types) from damage, the Contractor shall use a suitable protective cover and provide ladders and scaffolding with clean rubber shoes or similar protection devices.

• If the Contractor spills any paint, or in any way soils the floors, a specialist floor finishing company at the Contractor’s expense shall perform the cleanup. After completion of the painting work, the Contractor shall return all furnishings to their original position and clean the work area free of litter and debris.

INTERIOR AND EXTERIOR PAINTING

Paint surfaces as directed by the task order. Match paint to similar adjacent materials or surfaces.

(1) "Paint" includes coating systems materials, primers, emulsions, enamels, stains, sealers and fillers, and other applied materials whether used as prime, intermediate or finish coats.

(2) Product Data: The Contractor shall submit manufacturer's technical information, label analysis, and application instructions for each paint material proposed for use to the COR, prior to starting work. As an attachment, list each material and cross-reference specific coating and finish system and application. Identify each material by the manufacturer's catalog number and general classification.

(3) Single Source Responsibility: Provide primers and undercoat paint produced by the same manufacturer as the finish coats.

(4) Material Quality: High quality

(5) Project Conditions: Apply paint only in temperatures in accordance with manufacturer's specifications.

(6) Examine substrates and conditions under which painting will be performed for compliance with requirements. Do not begin application until unsatisfactory conditions have been corrected.

(7) Preparation: Remove hardware and hardware accessories, plates, light fixtures, and items in place that are not to be painted or provide protection such as taping prior to surface preparation and painting (taping includes windows, door jams, etc.).

(8) Clean and prepare surfaces to be painted following manufacturer's instructions before applying paint or surface treatments. Remove oil, dust, and direct, loose rust, mildew, peeling paint or other contamination to ensure good adhesion. In some cases, the Contractor may be requested to remove all existing coats of paint and sealers if prior paint application is showing signs of improper adhesion, such as peeling, or chipping. All surfaces must be clean and dry. Schedule cleaning and painting so dust and other contaminants will not fall on wet, newly painted surfaces.

(9) Notify the Contracting Officer or COR of problems anticipated for any minor preparatory work required, such as but not limited to, filling nail holes, cleaning surfaces to be painted, and priming any requisite areas. Plan preparatory work as most units in residential areas will have nail holes or areas that will need to be primed or sealed. Replace all electrical switches and plugs with new covers after painting.

(10) Materials Preparation: Mix and prepare paint following manufacturer's directions.

(11) Application: Apply paint following manufacturer's directions. Use applicators and techniques best suited for substrate and type of material being applied. Do not paint over dirt, rust, scale, grease, moisture, scuffed surfaces, or conditions detrimental to formation of a durable paint film.

· Unless otherwise specified, the contractor is to use a high-quality semi-gloss latex paint (containing no lead or mercury) for all kitchens, baths, laundry areas, doorframes, and window frames. A flat or satin flat latex base paint (containing no lead or mercury) is to be used in the remainder of the unit. The color to be used must be consistent with the balance of the room, which will normally be off-white. Contractor shall provide samples of the color of the type of material to be painted before actual paint date is scheduled.

· On exterior surfaces, apply a high-quality exterior grade latex base paint that matches as closely as possible to the existing color on the exterior of the property, or a color as otherwise specified by the COR. Before painting, scrape, sand, fill and prime the surface with a latex base primer. The Contractor should plan on extensive preparatory work before painting. Do not apply exterior paint in snow, rain, fog, or mist; or when the relatively humidity exceeds 85 percent; or to damp or wet surfaces. Provide finish coats that are compatible with primers used.

· The number of coats and film thickness required is the same regardless of application method. Do not apply succeeding coats until previous coat has cured. Sand between applications where required to produce a smooth, even surface.

· Apply additional coats when undercoats or other conditions show through final coat, until paint film is of uniform finish, color, and appearance.

(12) Scheduling Painting: Apply first coat to surfaces that have been cleaned, pretreated, or otherwise prepared for painting as soon as practicable, and before subsequent surface deterioration. Allow sufficient time between successive coats to permit proper drying. Do not re-coat until paint has dried.

(13) Minimum Coating Thickness: Apply materials at the manufacturer's recommended spreading rate. Provide total dry film thickness of the system as recommended by the manufacturer.

(14) Prime Coats: Before application of finish coats, apply a prime coat as recommended by the manufacturer to material required to be painted or finished, and has not been prime coated.

(15) Brush Application: Brush out and work brush coats into surfaces in an even film. Eliminate cloudiness, spotting, laps, brush marks, runs, sags, ropiness, or other surface imperfections. Draw neat glass lines and color breaks.

(16) Apply primers and first coats by brush unless manufacturer's instructions permit use of mechanical applicators.

(17) Mechanical Applications: Use mechanical methods for paint application when permitted by manufacturer's recommendations, governing ordinances, and trade union regulations.

(18) Wherever spray application is used, apply each coat to provide the equivalent hiding of brush-applied coats. Do not double-back with spray equipment to build up film thickness of two coats in one pass, unless recommended by the manufacturer.

(19) Upon completion of painting, clean glass, and paint-spattered surfaces. Remove spattered paint by washing, scraping or other methods, using care not to scratch or damage adjacent finished surfaces.

(20) Remove temporary protective wrappings after completion of painting operations.

Wall and ceiling repairs:

It is the responsibility of the contractor to carry out all the necessary fillings and repairs, repairing areas where there is moister, filling with plaster where there are gaps, spaces with marks, slopes and/or the like.

Exterior Perimeter Walls:

Removal of paint and vegetation: The contractor must remove the vegetation and layers of paint presented on the perimeter walls of the house, leaving the wall with plain paint.

After all the work is finished, the house must be painted in its entirety with several coats required to ensure proper finish (minimum of two coats). The type of paint to be used should be defined previously or similar. All paints used to paint residences of the US Embassy must be low in pollutants and low odor.

FIX HUMIDITY IN SERVICE AND GUEST AREA

Repair humidity in foundation and walls.

Paint all interior and exterior area.

-END OF SOW-

SENSITIVE BUT UNCLASSIFIED

SENSITIVE BUT UNCLASSIFIED

SENSITIVE BUT UNCLASSIFIED

image1.wmf