SOW PACS Integration MBM Cheyenne.docx

Statement of Work Physical Access Control System (PACS) VHA Meds by Mail (MBM) Cheyenne VA Medical Center (VAMC) 5353 Yellowstone Rd, Suite 309 Cheyenne, WY 82009

1. Purpose

Meds by Mail is seeking a contractor to provide material, labor, training, and overall technical support for the integration of the Cheyenne VAMC's current physical access control system (PACS) with VHA Meds by Mail PACS system for integration.

2. Scope of Work

A. The contractor will provide material, labor training, and overall technical support for the installation and integration of the PACS system and video surveillance system for Meds by Mail. The system will be required to maintain a minimum uptime of 99.99% of the time.

VHA Meds by Mail will provide access panels, card readers, and AI phones for monitoring purposes. Seven (7) keypad card readers and three (3) AI Phones will be integrated into the existing VAMC Cheyenne Identiv Hirsch Velocity PACS system. The Cheyenne VAMC will provide a maintenance contract for continued support.

3. Contractor Qualifications Requirements

Contractor for PACS – Due to VA PACS Modernization requirements, Identiv Hirsch Velocity is the only Physical Access Control System (PACS) that may be used; no other PACS systems may be substituted for this project. The Contractor for PACS must:

a. Be an approved vendor of FIPS 201 compliant PACS components and services on Federal Acquisition Service (FAS) Schedule 84, or of HSPD-12 product and service components on FAS Schedule 70.

b. Provide proof of an active Identiv Hirsch certification.

c. Be currently qualified to perform the software application functions for Identiv Hirsch Velocity enterprise installation and connectivity back to VA Cheyenne, WY infrastructure.

4. Security Requirements

A. The contractor shall comply with agency Personal Identity Verification procedures identified in the contract that implement Homeland Security Presidential Directive-12 (HSPD-12), Office of Management and Budget (OMB) guidance M-05-24, and Federal Information Processing Standards Publication (FIPS pub) number 201.

5. Place of Performance

VHA Meds by Mail 5353 Yellowstone Rd, Suite 309, 310, and 221 Cheyenne. WY, 82009

And, Cheyenne VA Medical Center 2360 E. Pershing Blvd.

Cheyenne, WY 82001

6. Travel

The Contractor shall not charge separate travel costs to the Government, so any travel costs shall be factored in the contractor’s pricing in the Price/Cost Schedule.

7. Period of Performance

A. Contractor is expected to conform to agency normal operation hours on Monday through Friday from 0800 – 1630 MST excluding federal holidays, unless otherwise noted. Work hours subject to approval of COR. Work outside of normal operation hours will require coordination with the COR. Provide a minimum of 48 hours advanced notice to the COR for work outside of normal operation hours.

B. Work requiring shutdown, interruption, infection control, or potential interruption of power to critical areas of the Medical Center will require extensive coordination and planning with the COR and will require at least two weeks’ notice to the COR. Major shutdowns may have to occur on weekends.

8. General Requirements

A. All work shall comply with:

a. All VA Policies including and not limited to: VA Construction Safety and VA Infection Control Policies.

b. Codes, Standards and VA Executive Orders as listed in Topic 1 Codes, Standards and Executive Orders found http://www.cfm.va.gov/til/cPro.asp

B. Additional Requirements:

a. Comply with all Cheyenne VAMC site specific requirements and SOPs including and not limited to: Key Policy, Badging Policy, Rules of Behavior, and Smoking Policy.

b. Utilize designated parking only as identified by Cheyenne VAMC, all other parking is reserved for patients.

c. The Contractor shall coordinate with the COR during the pre and post work survey and complete the Infection Control documentation as well as the Interim Life Safety Measures (ILSM).

9. Escort and Security Police Check In:

A. All contractor personnel working onsite at the VA facility shall check in and out with VA Police dispatch located in the main hospital building (Room B1-84). Access to work areas, and performance monitoring will be provided by designated COR or in the absence of the COR, the designated VA representative.

10. Federal Holidays:

The following Federal holidays are observed by this facility: