SOW - P-38 Lightning.pdf

Offutt Air Force Base “Defenders of Freedom” Air and Space Show (The Organizer)

1. Purpose: The purpose of this agreement is to outline the responsibilities and major actions of the open house promoter to provide aircraft display and/or demonstrations at the Offutt Air Force Base “Defenders of Freedom” Air and Space Show on or about August 24-25 2024.

2. General:

A. Scope: This agreement provides guidance and documents agreement on aspects for general support of demonstrations at the Offutt Air Force Base “Defenders of Freedom” Air and Space Show. Actions and agreements herein apply only to the participating parties and are not intended to supersede existing regulations or agreements.

B. Requirements:

I. Performers meet all FAA guidelines and certification requirements for all participating airshow aircraft and aircrew.

II. Aircraft paint scheme complies with Approved Warbird guidance outlined within AFMAN 10-1004.

III. Contractor will provide one (1) aircraft for static display:

1) P-38 Lightning

IV. The period of performance is Friday afternoon August 23, 2024 through Sunday afternoon August 25, 2024. Arrival no later than at 12:00 PM CST August 23, 2024, is required for check in and set up for air show. Departing NLT 12:00 PM CST August 26, 2024.

3.) Responsibilities:

A. Airshow Performers:

I. Shall provide all personnel, equipment, tools, materials, supervision, and other items and services necessary to provide display and/or demonstration of the provided aircraft.

II. Shall perform within limitations prescribed by Federal Aviation Regulations (FARs) and any Federal Aviation Regulation Waiver(s) in effect during the airshow, providing weather, mechanical, and site conditions permit. If Contractor is on site and ready to perform, they are due 100% of the performance fee regardless of whether or not any portion of the airshow is flown. If the Contractor is physically unable to perform for any reason, 100% of any deposit paid to performer will be returned to the Organizer.

III. Shall fly, as a minimum, one or two performances per day (10-12 minutes each), including one or two performances on the day prior to the show. Contractor is the sole discretion who shall determine if weather conditions allow the conduct of any flight by the Contractor.

IV. Will provide a digital press/media kit (CD-ROM). This includes high resolution images for print and textual descriptions.

V. Will provide a video in (HD) High Definition, DVD, or Beta (“B” roll for the local TV stations).

VI. Will be available to provide interviews with the media before the show date via phone.

VII. Will provide interviews with the media during the show.

VIII. Static aircraft shall plan to arrive before 15:00 PM CST Thursday, August 22, 2024 to position aircraft and check in. Aircrew will be available to do local promotions and media support during airshow practice on Friday, August 23, 2024 and present at aircraft for the duration of the airshow Saturday and Sunday, August 24-25, 2024 per AFMAN 10-1004.

IX. Aircraft may arrive more than one day in advance, at the discretion of the Wing.

X. Shall provide Civil Aircraft Certificate of insurance (DD Form 2400).

XI. Shall provide Civil Aircraft Landing Permit (DD Form 2401) and Civil Aircraft Hold Harmless

Agreement (DD Form 2402) before landing at Offutt AFB.

XII. All forms of media to include social media, websites, and news posts must be coordinated through Offutt Public Affairs prior to dissemination to ensure the accuracy of information. This includes any posts that are tagged or linked to Offutt Air Force Base websites and social media accounts.

B. The Organizer:

I. The Contractor will not include a fee for fuel. The Government will provide:

1. Aviation fuel (100LL), as required for the performance, rehearsal and top off following final performance, not to exceed 300 gallons.

Fuel will be loaded on and distributed between performer’s aircraft at the discretion of the PIC(s) of the aircraft. All fueling of performer’s aircraft will be done by, or under the direct supervision of, performer or his designee.

II. The Organizer shall provide:

1. Up to 5 gallons of oil.

2. Hangar space at Offutt AFB is extremely limited. In the event of adverse weather, every effort will be made (on a non-interference basis) to ensure aircraft are sheltered with an understanding that space is limited and there may not be enough space to hangar all performer aircraft.

a. The Organizer and/or Government are not responsible for any damages caused to aircraft through natural occurrence of weather during the duration of the event and cannot guarantee the use of hangar space during such occurrence.

b. Any aircraft requiring hangar space for parking outside of air show performance times will pass requests through Organizer to coordinate with Government officials.

3. Aircraft security on the parking ramp will be provided during day and night throughout the duration of the event. Crowd control will be provided by the Government such that the show aircraft is always protected from spectators while at the show site.

III. The Contractor will not include a fee for lodging. Organizer shall provide up to two (2) Non-

Smoking hotel rooms for respective performer.

IV. The Contractor will not include a fee for ground transportation. The Organizer shall provide one

(1) automobiles upon arrival with a full tank of gas to transport performer to/from the hotel, performer parties, briefings, etc.

V. The Organizer shall provide (1) meal for each performer on the actual days of the event; August

24-25, 2024.