SOW OWF-10856 Room W278.pdf

SOW Office Workplace Furniture – Tier II

SOW Office Workplace Furniture – Tier II

07/01/2026

Facility 10856, Room W278

Area A

Wright-Patterson Air Force Base, OH 45433

Heather Montalvo Wright Patterson AFB

NASIC‐Interior Design Specialist 4170 Hebble Creek Dr., Bldg. 280 Door 10

WPAFB, OH 45433

Table of Contents

Section

Section................................................................................................................................. ii Revision History ................................................................................................................. ii

1.0 Background cover sheet or appendix

2.0 Scope .......................................................................................................................... 3-5

3.0 Description of Services

4.0 Product

5.0 Government Furnished Support

6.0 Site Conditions

7.0 Quality Assurance…………………………………………………………………

8.0 Voluntary Protection Program (VPP)/ Safety………………………………………..13

9.0 Base/Installation Specifics

10.0 Delivery

11.0 Attachments

Revision History

Author Name Date Reason For Changes Version

1.0 Background cover sheet or appendix

This project is being solicited in compliance with the Department of Air Force Office Workplace Furniture Program. Manufactures (Tier I) have established discounted prices for their product lines and have authorized specific small business dealers (Tier II) to propose on projects using the discounted pricing.

2.0 Scope

This project requires systems furniture from Teknion, Leverage systems furniture product. This systems furniture product is currently installed in W278, and is a recently completed installation. In order to create a cohesive look, and utilize existing parts, Leverage product is required to integrate seamlessly into the existing office space.

This job is Contractor Furnished Contractor Installed (CFCI), unless otherwise noted. The furniture contractor shall provide design, materials, and labor to receive, deliver, and install product in accordance with this Statement of Work (SOW), project drawings, and CID (comprehensive interior design) package.

Contractor to use, to the greatest extent possible, existing parts and products currently on site in W278.

Reconfigure existing design to meet the design requirements as shown in the project drawings, CID – Furniture Cutsheets, and SOW.

Contractor shall install product in 3, 2-part phases. Each phase, the Contractor shall deconstruct existing furniture, install workstation structure (frames), panel skins (tiles) on back side along wall where applicable, electrical harnesses, receptacles, and top feeds. Contractor shall then allow 10-15 days for power / data connections to occur by the government certified electrician.

Once power / data connections to workstations have been completed by the government certified electricians, Contractor shall return at a later agreed upon date, within 2-week timeframe (with a min. 3 days of notice from government), to install remaining panel skins (tiles), workstation components (surfaces / storage units), and task & guest chairs.

Phasing (Refer to sheet ID-100):

Phase 1: WS1, WS2, WS3

WS1: Remove existing workstation from Pod A, rebuild at end of Pod B as shown in Proposed Furniture Plan.

WS2: Install WS2, Dual Boss Boxes, at end of Pod A.

WS3: Modify existing demountable wall system to remove the dividing wall and doors. Utilize existing wall panels as required to provide finished space.

Phase 2: WS4 and WS5

WS4: Install WS4, Dual Boss Boxes, between WS3 and WS5. WS4 and WS5 to share panel wall, height to be 80”. Reuse existing WS5 tiles on 80” high panels.

WS5: Reconfigure existing 4-pack of workstations into bullpen-style WS5 layout.

Phase 3: WS6

WS6: Reconfigure Pod C workstations to create bullpen-style WS6 layout and incorporate new storage items. Reconfigure will connect (2) runs along wall and result in loss of (1) workstation on opposite side run.

Contractor to reference Project Drawings and Typicals, CID - Furniture Cutsheets, and this SOW for more information. Contractor to utilize, to the fullest extent possible, existing product and provide additional systems furniture stations and parts as required.

Contractor shall clean worksite at completion of installation, per phase. Wipe all surfaces clean from dust and debris and vacuum floor in the work area. Contractor shall remove and dispose of all trash and remove from this project. Contractor to compile excess product and deliver to NASIC furniture team at 867 Warehouse. A complete punch list and close out of the project will occur with the government project manager prior to signing off that the job is complete.

It is the responsibility of the contractor to validate the actual site conditions as well as any specific programming needs of the customer. In no case shall prices exceed discounted price amount established in the Tier I contract. A final furniture layout and Bill of Materials (BOM) will be provided that meets the customer requirements and accommodates the physical environment as part of proposal. Design requirements can be found in Section 3.2.

2.1 General Requirements

Provide an itemized quote upon submission of bid to include:

• Itemized quote that includes labor to receive, inspect, deliver to project job site and install product per approved final design layout.

• AutoCAD design hours for all phases of design (initial, revisions and final).

• Design hours for meetings to review all phases of design (initial, revisions and final), finish selections, site visits (field measurement) / inventory, and any other means and methods for the contractor to execute the project.

• Provide overall 2D Floor Plan and 3D Image of each typical

2.2 Minimum Technical Requirements/Salient Characteristics

A site visit will be established during solicitation.

Each individual workstation to be keyed alike. Refer to Section 2.3, Furniture Plans & Typicals, and CID

– Furniture Cutsheets, for additional specifications.

• Teknion Leverage

• [Modular Systems] MODULAR STACKABLE PANEL SYSTEM-Minimum Technical

Requirements, Panel Mounted Components, Sit to stand desk unit with C-legs, High Pressure Laminate Worksurface with Square Vinyl Edge, Laminate & Metal Storage, Locking Storage, Computer Accessories (monitor arms, power modules).

3" Thick Welded Cold-Rolled Steel Stack Panel Frame, Stack Panel Permits Stacking Modules In-Field, STC Panel Rating -20, Metal to Metal Interlocking Panel Connectors, 3" Adjustment Range on Base Levelers, Combination of Interchangeable Segmented Tiles to Include: Acoustical fabric/Glass/WhiteBoard/Metal Tiles, Sliding and Hinge Door Available in overall panel height +/- Panel Height, High-pressure laminate Gallery Wing Panels, Power and Non-Power Panels, Power/Communication Shielded Distribution, Capable of Running Max 30 Data Cables (horizontal and vertical), Power Panels to Include 4 Receptacles, 1 Knock-Out Voice Data Quad

Port Per Cubicle at panel base, power and COM access for all specified panels, Base/Ceiling Power Input, All Connectors, Finish Trim, Hardware and Supports for a Complete Install. See Plan for Panel Elevation and COM/Power Input base Feed locations. Final Finish Selection to be Selected After Award. Finishes: Panel Upholstery Grade D / Grade 4; Grade B Standard High- Pressure Laminate with Squared Vinyl / PVC Edge; Standard Metal Paint Finishes; Standard Pull Options; Accessories Silver;

2.3 Typical Configurations/Descriptions

For this project we require the following typical(s) and quantities per phase:

C1: Task Chair Qty: 8

Description:

Focus 2.0 High-back, mesh back task chair, enhanced synchro with seat depth adjustment, fully adjustable arms (8-way), carpet casters. Black frame, black Y-support, Onyx accent, Grd. 5 Mayer Foundation 10 Graphite Seat.

C2: Guest Chair Qty: 8

Description:

Focus Mesh-back, guest chair with A130 arms. Black frame, nickel mesh, G5 Multi-surface glide. Seat upholstery: Grade 3 Momentum Graph Alloy

ST1: Quad Lockers Qty: 1

Description:

Metal, quad lockers, simple lock core / key system, no vent or mail slot. Coordinate finish & pulls with existing systems furniture. Approx. size: 24” D x 30” W x 65” H

ST2: Storage Cabinet Qty: 2

Description:

Metal, double door storage cabinet, lockable. Approx. size: 20” D x 30” W x 27” H

(cabinets to fit under panel-hung surface) Key alike ST2-ST5.

ST3: Bookcase Qty: 1

Description:

Metal, open bookcase with (1) adjustable shelf. Approx. size: 15” D x 30” W x 27” H

(cabinets to fit under panel-hung surface)

ST4: Storage Cabinet Qty: 1

Description:

Metal, double door storage cabinet, lockable, with (4) adjustable shelves. Approx. size:

20” D x 42” W x 65” H Key alike ST2-ST5.

ST5: Storage Cabinet Qty: 4

Description:

Metal, double door storage cabinet, lockable, with (2) adjustable shelves. Approx. size:

20” D x 36” W x 36” H Key alike ST2-ST5. Include high-pressure laminate top to span (4) cabinets, appox. 40” x 72”.

T1: Round Table Qty: 1

Description:

High-pressure laminate table top with metal x-base on locking casters. Approx. Size 36” dia. X 29” H.

Storage and Table finishes to match existing high-pressure laminate and metal finishes. All finishes to be finalized after award.

WS1: 6’-0” x 7’-0” L-shaped Workstation - Reconfigure Qty: (1) Each station to include the following, use existing parts and pieces to the fullest extent possible.

Description:

Standing Height Privacy (66”) Single Frame / single frame + glass stacker Frame & Tile System, Tackable Fabric, Paint, Power/Data, Markerboard Tiles.

Contractor to confirm tile elevations Power panels to match existing WS1 workstations minimum:

(4) duplex receptacles per station (8 plug in points)

(2) in base, White

(2) in panel (below worksurface), Gray Base Power and Beltline Power shall not connect to one another Match existing finishes or below guidelines if finishes no longer available Grade D / Grade 4 recycled fabric Paint finishes shall be available in min. 4 colors Laminates shall include min. 10 patterns All connectors, finish trim, hardware, and support

All stations to be keyed alike

Worksurfaces:

(1) 30 x 60 sit to stand desk, electric height adjustable with simple up/down arrow on left of right side, C-leg with low-profile foot. High density cable trough. No programmable settings, memory, Bluetooth, or wi-fi capability. Include (1) center grommet. Include cable management to match existing.

(1) 24 x 72 Rectangular surface, HPL w/ sq. vinyl edge, panel mounted with cord drop or center grommet.

(2) Single monitor arms, fully-articulating, clamp-mount with cord management and swivel stop.

(3) CPU holders

Storage:

(2) 36W Overhead storage with high-pressure laminate sliding door, metal case, laminate door, lockable, must have center divider. Include undermount LED tasklight with cord clips

(1) Mobile Box/File Pedestal with Cushion Top (Grd 4). Metal case, high-pressure laminate front with filing rails, full-extension drawers, lockable. Include pencil tray / organizer.

WS2: 16’-9” x 11’-0” Enclosed Workstations

Description:

Standing Height Privacy (78”H +-2”) Frame & Tile System, Tackable Fabric, Paint, Power/Data, Markerboard Tiles

Unless Otherwise Noted: all lower tiles to be painted, all upper tiles to be tackable fabric

Each station to have (1) lower power/data access tile, (1) magnetic markerboard tile, remaining tiles to be lower painted metal with upper fabric

(2) Sliding Privacy Screens (Doors) Power panels per drawing

(10) duplex receptacles per station (20 plug in points)

(6) in base, White

(4) in panel (below worksurface), Gray Base Power and Beltline Power shall not connect to one another

Match existing finishes or below guidelines if finishes no longer available Grade D / Grade 4 recycled fabric Paint finishes shall be available in min. 4 colors Laminates shall include min. 10 patterns All connectors, finish trim, hardware, and support All stations to be keyed alike

Worksurfaces:

(2) 24 x 60 Rectangular peninsula surfaces, panel mounted with cord drop or center grommet at end of surface attached to panel, metal support leg.

(2) 30 x 42 sit to stand, electric height adjustable tables with simple up/down arrow on left of right side, C-leg with low-profile foot. High density cable trough. No programmable settings, memory, Bluetooth, or wi-fi capability. Include center grommet.

(2) 24 x 60 Rectangular surfaces, panel mounted with cord drop or center grommet.

(4) Single monitor arms, fully-articulating, clamp-mount with cord management and swivel stop.

(6) CPU holders

Storage:

(4) 30W Overhead storage with high-pressure laminate sliding door, metal case, lockable, must have center divider. Include undermount LED tasklight with cord clips

(2) Mobile Box/File Pedestals with Cushion Top (Grd 4). Metal case, high-pressure laminate front with filing rails, full-extension drawers, lockable. Include pencil tray / organizer.

(2) 24x24x66H Storage towers, with full height wardrobe, box/box/file / door cabinet above, see plan for handedness.

WS3: 15’-0” x 12’-3” Demountable Wall System - Modification

Each station to include the following, use existing parts and pieces to the fullest extent possible.

Description:

Floor to Ceiling Grid Trendway Trendwall Demountable Wall System. Modify to remove existing divider wall and (2) doors. Utilize existing wall panels as required to provide finished space.

Worksurfaces:

(1) 24 x 36 freestanding, rectangular worksurface, high-pressure laminate w / sq. vinyl edge, with center grommet, metal support leg(s) and / or brackets as required.

(1) 24 x 48 freestanding, rectangular worksurface, high-pressure laminate w / sq. vinyl edge, with center grommet, metal support leg(s) and / or brackets as required.

(2) 24 x 72 freestanding, rectangular worksurface, high-pressure laminate w / sq. vinyl edge, with two grommets each, metal support leg(s) and / or brackets as required.

(2) 24 x 96 freestanding, rectangular worksurface, high-pressure laminate w / sq. vinyl edge, with two grommets each, metal support leg(s) and / or brackets as required.

High-pressure laminate finish to match existing Leverage woodgrain worksurfaces.

(8) Single monitor arms, fully-articulating, clamp-mount with cord management and swivel stop.

Storage:

(4) Mobile Box/File Pedestals with Cushion Top (Grd 4). Metal case, high-pressure laminate front with filing rails, full-extension drawers, lockable. Include pencil tray / organizer.

WS4: 16’-3” x 11’-0” Enclosed Workstations Qty: (1)

Description:

Standing Height Privacy behind (78”H +-2”) Frame & Tile System, Tackable Fabric, Paint, Power/Data, Markerboard Tiles

Unless Otherwise Noted: all lower tiles to be painted, all upper tiles to be tackable fabric

Each station to have (1) lower power/data access tile, (1) magnetic markerboard tile, remaining tiles to be lower painted metal with upper fabric

(2) Sliding Privacy Screens (Doors) Power panels per drawing

(10) duplex receptacles per station (8 plug in points)

(6) in base, White

(4) in panel (below worksurface), Gray Base Power and Beltline Power shall not connect to one another Match existing finishes or below guidelines if finishes no longer available Grade D / Grade 4 recycled fabric Paint finishes shall be available in min. 4 colors Laminates shall include min. 10 patterns All connectors, finish trim, hardware, and support All stations to be keyed alike

Worksurfaces:

(2) 24 x 60 Rectangular peninsula surfaces, HPL w/ sq. vinyl edge, panel mounted with cord drop or center grommet, metal support leg.

(2) 30 x 42 sit to stand, electric height adjustable tables with simple up/down arrow on left of right side, C-leg with low-profile foot. High density cable trough. No programmable settings, memory, Bluetooth, or wi-fi capability. Include center grommet.

(2) 24 x 60 Rectangular surfaces, HPL w/ sq. vinyl edge, panel mounted with cord drop or center grommet.

(4) Single monitor arms, fully-articulating, clamp-mount with cord management and swivel stop.

Storage:

(4) 30W Overhead storage with high-pressure laminate sliding door, metal case, lockable, must have center divider. Include undermount LED tasklight with cord clips

(2) Mobile Box/File Pedestals with Cushion Top (Grd 4). Metal case, high-pressure laminate front with filing rails, full-extension drawers, lockable. Include pencil tray / organizer.

(2) 24x24x66H Storage towers, with full height wardrobe, box/box/file / door cabinet above, see plan for handedness.

WS5: 17’-6” x 12’-0” L-shaped Workstation Bullpen - Reconfigure Qty: (1) Each station to include the following, use existing parts and pieces to the fullest extent possible.

Description:

Standing Height Privacy (66”) Single Frame / single frame + glass stacker Frame & Tile System, Tackable Fabric, Paint, Power/Data, Markerboard Tiles.

Contractor to confirm tile elevations Power panels to match existing WS1 workstations minimum per seat:

(4) duplex receptacles per station (8 plug in points)

(2) in base, White

(2) in panel (below worksurface), Gray Base Power and Beltline Power shall not connect to one another Match existing finishes or below guidelines if finishes no longer available Grade D / Grade 4 recycled fabric Paint finishes shall be available in min. 4 colors Laminates shall include min. 10 patterns All connectors, finish trim, hardware, and support All stations to be keyed alike

Worksurfaces:

(4) 30 x 60 sit to stand desk, electric height adjustable with simple up/down arrow on left of right side, C-leg with low-profile foot. High density cable trough. No programmable settings, memory, Bluetooth, or wi-fi capability. Include (1) center grommet. Include cable management to match existing.

(4) 24 x 72 Rectangular surface, HPL w/ sq. vinyl edge, panel mounted with cord drop or center grommet.

(8) Single monitor arms, fully-articulating, clamp-mount with cord management and swivel stop.

(12) CPU holders

Storage:

(8) 36W Overhead storage with high-pressure laminate sliding door, metal case, laminate door, lockable, must have center divider. Include undermount LED tasklight with cord clips

(4) Mobile Box/File Pedestal with Cushion Top (Grd 4). Metal case, high-pressure organizer.

WS6: 18’-6” x 18’-3” L-shaped Workstation Bullpen – Reconfigure Qty: (1) Each station to include the following, use existing parts and pieces to the fullest extent possible.

Description:

Standing Height Privacy (66”) Single Frame / single frame + glass stacker Frame & Tile System, Tackable Fabric, Paint, Power/Data, Markerboard Tiles.

Contractor to confirm tile elevations Power panels to match existing WS1 workstations minimum per seat:

(4) duplex receptacles per station (8 plug in points)

(2) in base, White

(2) in panel (below worksurface), Gray Base Power and Beltline Power shall not connect to one another Match existing finishes or below guidelines if finishes no longer available Grade D / Grade 4 recycled fabric Paint finishes shall be available in min. 4 colors Laminates shall include min. 10 patterns All connectors, finish trim, hardware, and support All stations to be keyed alike

Components, Per Station:

(1) 30 x 60 sit to stand desk, electric height adjustable with simple up/down arrow on left of right side, C-leg with low-profile foot. High density cable trough. No programmable settings, memory, Bluetooth, or wi-fi capability. Include (1) center grommet. Include cable management to match existing.

(1) 24 x 72 Rectangular surface, HPL w/ sq. vinyl edge, panel mounted with cord drop or center grommet.

Accessories:

(2) Single monitor arms, fully-articulating, clamp-mount with cord management and swivel stop.

(3) CPU holders

Storage:

(2) 36W Overhead storage with high-pressure laminate sliding door, metal case, laminate door, lockable, must have center divider. Include undermount LED tasklight with cord clips

(1) Mobile Box/File Pedestal with Cushion Top (Grd 4). Metal case, high-pressure organizer.

Additional:

(1) 24x72 Rectangular surface, HPL w / sq. vinyl edge, panel mounted with cord drop or center grommet.

(1) 30 x 48 Rectangular peninsula surface, HPL w / sq. vinyl edge, panel mounted with cord drop or center grommet.

(5) Clamp-mount power modules with minimum (3) outlets

See attached Documents: Furniture Plans and CID – Furniture Cutsheets

Once the contract has been awarded, it becomes the responsibility of the contractor to validate the actual site conditions as well as any specific programming needs of the customer. It is understood that the actual site parameters or certain customer requirements may deviate from the standard typical layouts; therefore any deviation that causes an increase in the price submitted during the bid process must be documented in writing and submitted to the Contracting Officer for review, along with a floorplan reference to show just cause. A final furniture layout and Bill of Materials (BOM) will then be provided that meets the customer requirements and accommodates the physical environment. Design parameters and expectations are followed in Section 3.2.

3.0 Description of Services

Once the contract has been awarded, it becomes the responsibility of the contractor to validate the actual site conditions as well as any specific programming needs of the customer. Contractor will also meet with Interior Designer (Heather Montalvo, Heather.Montalvo.1@us.af.mil, 937-904-1674) to finalize finishes.

3.1 General Services

Coordination and management of all product, equipment and people required to create, deliver and install new office workplace furniture within an Air Force location. This includes ongoing servicing of any items defective due to manufacturing error as well as for replacement or repair of any damaged item after purchase.

3.1.1 The contractor shall perform tasks on Office Workplace Furniture in accordance with the requirements stated in this contract and the tier I Contract.

3.1.2 The contractor shall be responsible for all personnel, equipment, tools, materials, supervision, storage, assembly, transportation, incidentals and all other items and services necessary to provide and install office workplace furniture.

3.1.3 The contractor shall be knowledgeable of and shall comply with all applicable federal, state, and local laws, codes, permits, DoD, AF, and base requirements and instructions required for the performance of the duties in this Statement of Work (SOW).

3.1.4 The contractor shall ensure policies and procedures are established that protect the safety and welfare of customers, employees, and the community to minimize or eliminate safety or environmental risks. These policies shall be in compliance with Federal and Installation policies and procedures.

3.1.5 The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate or alternates who shall act for the contractor when the manager is absent shall be designated in writing to the Contracting Officer (CO) within 10 days after contract award. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to the daily operations of this contract on the installation.

3.1.6 The contractor shall provide a Project Manager with a minimum of 3 years of experience installing your company's product, responsible for project site management, scheduling, coordination, and technical assistance to the Air Force representative as required throughout the project. Resumes and letters of intent shall be provided upon request.

3.1.7 A certified Electrician is provided by the government. The furniture contractor will attach the top feed or base feed to the furniture and leave it for the government electrician to attach to the building power.

3.1.8 The contractor shall submit a complete list of personnel in accordance with installation policy, including deliverymen, who will be expected to work on the installation. This list will contain Privacy Act information as required as well as the expectation that each individual will be able to present a current and valid state/federal identification complying with the REAL ID Act, to meet local Air Force security requirements. (Please note that many installations require this information be coordinated days in advance).

3.1.9 The contractor shall not employ persons for work on this contract if such employee is identified to the contractor by the CO as a potential threat to the health, safety, security, general well-being or operational mission of the installation and its population. Contractor personnel shall present a neat appearance and be easily recognized as contractor employees.

3.1.10 The contractor shall be the authorized dealer of the specific office workplace furniture manufacturer proposed for the project.

3.1.11 The contractor shall manage ordering, shipment, delivery, and installation of all new furniture from manufacturer to final acceptance by the Government Project Manager (GPM).

3.1.12 The contractor shall provide customer service during normal duty hours, 0730-1630 hours, Monday through Friday; except for federal holidays.

3.1.13 Recognized US Federal Holidays are as follows: New Year’s Day, Birthday of Martin Luther King Jr., Washington’s Birthday, Memorial Day, Juneteenth National Independence Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day and Christmas Day. If the holiday falls on a Saturday, it is observed on Friday. If the holiday falls on Sunday, it is observed on Monday.

3.1.14 When the contractor desires to work other than standard times, a written request shall be submitted to the GPM for approval. Written approval from the CO must be received before proceeding with the work. The request shall be submitted at least five (5) work days prior to the proposed performance of work, and it shall indicate the day/days, time/amount of work, and reason why performance is necessary during nonstandard hours.

3.1.15 The contractor shall provide alternate work locations for employees or allow employees to take vacation during designated Government non-work days or other periods where government offices are closed.

3.1.16 All Air Force inquiries shall be responded to by a contractor representative within two business days.

3.1.17 Meetings may periodically be held between base personnel and contractor management to discuss contract status. The CO will notify the contractor in writing in advance of the place and time of required meetings.

3.1.18 Vehicle registration, proof of insurance and a valid driver’s license shall be presented to gain base access.

3.1.19 The contractor shall be responsible for coordination of an escort through any controlled areas through the assigned Government Acceptor.

3.1.20 Lost vehicle and entry passes shall be reported immediately to the Security Police as well as the GPM in accordance with the local security forces policy.

3.1.21 The contractor shall be responsible for any storage up to maximum of 30 days.

3.1.22 Reserved

3.1.23 The contractor shall maintain the capability to adjust workforce in the event of unforeseen circumstances such as extended duty hours, travel, classes and education, and mission related changes. These expenses are reimbursable with prior approval of the GPM and the CO.

3.1.24 The contractor shall maintain continuity between the support operations at (10856, WPAFB, Ohio) and all other assigned performance locations and the contractor’s corporate offices. The contractor shall provide the necessary resources to manage and administer the contract. The contractor shall, as a minimum, maintain a single point of contact for this effort to be available in person to the NASIC/A4CX, Heather Montalvo, Interior Design Specialist, 937-904-1674 or thru email at heather.montalvo.1@us.af.mil during the same business day.

3.1.25 The contractor shall provide for the management and support of personnel, to include: making necessary arrangements for employees required to travel; supporting personnel co-located on Facility 10856, WPAFB, Ohio and other locations specified with additional resources, expertise, advice;

necessary infrastructure to support work to be accomplished off-base;

conducting personnel meetings; providing administrative support for employees in a timely fashion; and providing facility and staff security requirements.

3.1.26 All personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed. Contractors will be escorted in our facility at all times by a government official.

3.2 Design Services

Providing professionals versed in programming, space planning and product specification, able to communicate product capabilities to the customer, to ensure products purchased meets the requirements.

3.2.1 As a part of the request for proposal/quote process, the contractor will propose products and a design that takes into account site layout considerations, as well as other information gathered during initial customer review at the discounted price upon which the award will be based.

3.2.2 In no case should product prices exceed the discounted amounts set forth in the Tier I contract applicable to the contractor. The proposal shall show list price, discount, and net price.

3.2.3 The contractor shall provide design services, including space planning, site verification, material selection and programming as necessary for the project.

3.2.4 The contractor shall define and furnish the necessary hardware, software, and all other equipment necessary to accomplish design tasks. Standard equipment in addition to the hardware and software shall include but not necessarily be limited to: reproduction machines, plotters, paper, pencils, fax machines, and office furniture.

3.2.5 The contractor shall be responsible for collection of information relevant to the design/redesign of a space. Examples could include personnel interviews, questionnaires, and walk-through inspections of the facility, as well as the existing furniture database (if available).

3.2.6 Services shall include site evaluation to ensure proper fit of the furniture within the given space and that all structural and other anomalies are considered.

3.2.7 The contractor is responsible for notifying the GPM of all power requirements regarding location of communication, LAN and power junction boxes, with the expectation that the government will be responsible for providing and locating those junction boxes within 4'-0" of the base feed location provided by the contractor.

3.2.8 Design shall ensure that top feeds do not protrude into main walkways.

3.2.9 Design shall ensure that all outlets included in the design are accessible to the user, free and clear of obstacles.

3.2.10 To meet security requirements, each desk grouping shall have two top feeds, one Technical power and one non-tech (House) power.

3.2.11 Furniture power distribution to be based on a 3-circuit, 8-wire harness system, as a minimum configuration.

3.2.12 A maximum of 3 desks/cubicles (6 Duplex Receptacles) will be fed from a single-phase House power circuit. This is a maximum of 3 computers (360VA each = 1,080VA) and 3 spare receptacles (180VA each = 540) for a maximum of 1,620 VA per 20A circuit). House power shall be separated from Technical power per attached reference elevation drawings and tempest requirements.

3.2.13 A maximum of 2 desks/cubicles (4 Duplex Receptacles) will be fed from each single phase 20A breaker of Technical power. Note: 3 base feed breakers are not to be used for single phase loads.

3.2.14 No more than 6 desks to share same wire way such as ribbons, flexible metal conduits, etc. Contractor shall follow NEC (National Electrical Code) rules for ampacity reductions due to % Voltage Drop, and more than 3 current carrying conductors in a single raceway.

3.2.15 Minimum of 2 duplex outlets per cubicle for Technical power (Gray) and 2 duplex outlets per cubicle for House power (White).

3.2.16 Communications cabling and electrical cabling shall be physically separated to the extent possible. Separation shall be achieved either by using separate conduits. An internally divided metal conduit shall allow for the servicing of communications cabling wires without interfering with power lines.

3.2.17 Outlets shall be color coded, Red for UPS, Gray for Tech power and White for Non-Tech power.

3.2.18 Design shall ensure that no existing wall outlets or thermostats are covered or concealed by panels or other systems furniture components.

3.2.19 Reserved.

3.2.20 The contractor shall utilize any existing government product to its maximum as applicable when project includes add on parts to existing systems furniture.

3.2.21 All designs of furniture layouts, including original designs and any subsequent redesigns, must be accomplished by, qualified professional designers and should have three years’ experience using software similar to that proposed for this contract.

3.2.22 The contractor shall meet with the GPM to review the installation drawings prior to submission of any revised price quote.

3.2.23 The contractor shall provide additional drawings of furniture layouts, if requested by the GPM on a non-rewritable CD or DVD in both .dwg and .pdf formats unless otherwise specified in the contract.

3.2.24 The hardware/software shall perform computerized inventory, computer aided design, automated take-off function, and report generation for all product purchased. The software for this contract shall be compatible software for AutoCAD and Microstation. The software shall be fully compatible with Microsoft Windows, the most current version.

3.2.25 Design service shall include an initial complete design with up to two additional minor revisions prior to final approval.

3.2.26 Designs of each location shall include a Basic component floor plan sheet in which all systems furniture and workstation is tagged: to include graphic symbols for all major hanging components (Overhead cabinets, shelves, task lights, tack boards, work surfaces, drawers, etc) as determined by the government. This design sheet shall include station numbers and movable wall and associated product locations, in 1/4" = 1'- 0" scale.

3.2.27 Designs of each location shall include a Panel and Hardware Layout sheet:

to include all finish colors and fabrics, panel widths (30", 36", 42", etc), in 1/4" = 1'0" scale, in addition to display hardware, keys and locksets shall be included.

3.2.28 Design sheet layouts of each location shall include a Furniture Power Distribution sheet in 1/4" = 1'0" scale to include: the location of all powered panels, powered components, receptacles, communication ports, power poles, powered raceways, base electrical feeds and building connection points.

3.2.29 Within ten (10) workdays after the final design has been accepted by the base requesting organization, a bill of materials detailing all inventory, and

(3) copies of all plans including basic floor plan, movable wall, panel and electrical layouts will be provided to the GPM for the project.

3.2.30 The contractor shall maintain an updated, automated master copy of all furniture layouts, (designs/redesigns) accomplished under this contract for the duration of the warranty, after government acceptance of the project.

3.2.31 Drawing changes required to a layout due to contractor errors or omissions shall be the responsibility of the contractor and the corrected drawing and bill of materials shall be delivered to the government within three calendar days of the request.

3.2.32 Contractor shall provide the GPM a copy the installation drawings and bill of materials via mutually agreed upon electronic media.

3.2.33 Contractor shall make the government aware of any discrepancies to existing conditions not previously identified.

3.3 Product Markings/Documentation/Tools

Items used after product acceptance used to identify or modify a particular product.

3.3.1 All documentation (Owner’s manuals, warranty information, assembly instructions, maintenance and care instructions, operating instructions, etc.) shall be provided to and reviewed with the GPM upon completion of the installation.

3.3.2 Special assembly tools (security hardware wrench, spare parts provided with the furnishings, etc.) shall be provided to the GPM prior to final Government acceptance of products and services.

3.4 Delivery Services

Transportation of all products, loading, unloading, storage and all necessary movement from factory to final onsite set up.

3.4.1 The contractor Project Manager shall be responsible for on-site coordination of all staging and deliveries, to include access to and operation of any equipment needed for unloading and movement of materials or product. This includes any products obtained from suppliers other than the holder of the Tier I agreement.

3.4.2 Contractor shall be responsible for determination of the appropriate delivery method and handling, based on site conditions to include the non-existence of loading docks and equipment at any given location. Special circumstances may be identified to and negotiated with the CO.

3.4.3 Delivery shall be in accordance with the terms of the contractor's agreement. If the ordering activity designates an accelerated delivery schedule it will be identified in the contract.

3.4.4 A maximum of 30 days offsite storage shall be included in the contractor's agreement.

3.4.5 Work shall comply with applicable building standards and codes, specifically: National Electrical Code (National Fire Protection Association (NFPA 70) and National Life Safety Code (NFPA 101).

3.4.6 The contractor shall be responsible for following all safety and security guidelines within the area in which work is being performed, to include securing any contractor owned tools or equipment, and any on site storage being utilized.

3.4.7 The contractor shall maintain accountability and control of any keys provided and shall return them to the GPM upon completion of work.

Duplication of keys or other means of access is not authorized.

3.4.8 The contractor shall prevent its personnel from entering any area other than the designated work area. The contractor must be escorted by a government official at all times within our facilities.

3.4.9 The contractor shall maintain a means of egress within all designated work areas to comply with fire codes.

3.4.10 The contractor shall ensure its personnel eat, drink, or smoke only in designated areas.

3.5 Installation and Removal Services

Manufacturer certified professionals to install office workplace furniture per the approved design drawings.

3.5.1 Contractor shall provide or have capability of obtaining support services to include removal and warehousing of the proposed furniture.

3.5.2 The contractor shall appoint an authorized representative who will be the company's senior representation on site for all customer communication and enforce compliance of all requirements for the project. This representative shall have a physical presence during any delivery and throughout installation unless agreed to by the Government Project Manager.

3.5.3 The contractor representative shall meet with Government Project Manager to review the installation drawings prior to installation.

3.5.4 The contractor shall install office workplace furniture in accordance with each requirement statement and basic component floorplan, panel plan and electrical plan, designed and provided by the contractor with each purchase.

3.5.5 Contractor shall be liable for any damage to government property caused by the contractor or their representatives.

3.5.6 During installation the contractor shall protect all furniture and building materials, to include carpet, existing within the space with industry approved protective coverings inclusive of craft paper, moving blankets and such type material. The contractor shall not use protective materials that will leave any type of residual print, outline or imaging on any furniture or building materials. Contractor shall not repair damage to finishes unless directed by CO, but will be responsible to pay for damages.

The government will make repairs and back charge the installation contractor.

3.5.7 Existing furniture will be removed by in house facilities team. Space will be clear when contractor arrives.

3.5.8 The contractor shall uncrate/unpack all items and perform required assembly in accordance with the manufacturer instructions.

3.5.9 Services shall include inspection of product for shipping damage. If damage is found it shall be the responsibility of the contractor to notify the Government Project Manager and make all arrangements for replacement or repair of the item(s) damaged. Damaged items are not to be installed unless otherwise directed by the Government Project Manager.

3.5.10 Services shall include assembly of product to conform to final Air Force approved design drawings.

3.5.11 Any furnishings attached to the building shall be attached securely.

3.5.12 Installation of office workplace furniture must be under the oversight of an onsite manufacturer certified installer.

3.5.13 Contractor shall cut ceiling tiles for power and/or comm poles.

3.5.14 Services shall include removal of packing materials from the installation, cleaning of product, and vacuuming floors.

3.5.15 All trash removed from the worksite shall be disposed of in accordance with state laws, and packaging and other recyclable materials shall be recycled wherever possible.

3.5.16 The contractor shall maintain environmental controls when working in any government facility, to include but not limited to keeping doors shut and lights off when not in use and turning off vehicle engines when parked.

3.5.17 Light fixtures shall have appropriate lamps and be in working order.

3.5.18 Prior to acceptance, the contractor shall clean all furniture only with the manufacturer's recommended cleaning agents/products.

3.5.19 The contractor shall provide all components, completely assembled, installed, and operational, including keys in each lock set.

3.5.20 Furniture, equipment, and accessories shall be level, square, and in proper alignment with adjoining furniture. All drawers should operate smoothly and stay closed when not in use.

3.5.21 The contractor shall inspect to ensure the furniture is free of surface dirt and defects, the installation is complete, and the furniture is ready for use.

3.6 Inspection/Acceptance Checklist

Validation between the contractor and the Government Project Manager that all product has been installed according to manufacturer guidelines and customer specifications.

3.6.1 A post-installation walkthrough shall be coordinated with the contractor’s authorized representative and Government Acceptor and/or Government Project Manager.

3.6.2 All areas requiring correction shall be documented in a punch list by the contractor and provided to the Government Project Manager upon completion of a joint walk through by the contractor and the Government Project Manager. No payment will be authorized while punch list items remain open.

3.6.3 A final walk through will be performed with the contractor and the Government Project Manager and the CO to ensure all punch list items have been addressed to the satisfaction of the government.

3.6.4 Upon completion of all contract requirements, the contractor will submit to the Government Acceptor documentation of completed punch list items.

The Contractor may then submit a final invoice in the Wide Area Workflow system (WAWF) (https://wawf.eb.mil/).

4.0 Product

4.1 Systems Furniture

The contractor shall supply a stackable panel system product as referenced on the Office Workplace Furniture Tier I Contracts.

5.0 Government Furnished Support

5.1 Base support includes Government-controlled working space and utilities.

6.0 Site Conditions

6.1 Standard site conditions shall be considered those that include:

6.1.1 Free and clear hard surface access to the receiving and installation location during regular working hours

6.1.2 Parking and off-loading area suitable for access by a semi-trailer combination or truck within 100 feet of the building entrance closest to product installation area

6.1.3 A staging area adequate to sort, stage and uncrate products along with a waste receptacle suitable for disposal of materials

6.1.4 Includes electric power, working lights, heating and air conditioning, and access to a working freight elevator if location is on a floor other than the first floor

6.1.5 Current and correct CAD drawings of the building shell

6.1.6 A building ready for the installation of furniture (i.e. other tasks such as painting and flooring are complete so as not to cause any delays in performance)

6.2 Contractor shall notify the Contracting Officer of any deviations from the above standards, as well as any requests for equitable adjustment to the contract price based on a condition not available at site visit.

7.0 Quality Assurance

Contractor performance shall be measured and assessed using the Performance Objectives listed in the Description of Services (3.0).

8.0 Voluntary Protection Program (VPP)/Safety

8.1 Voluntary Protection Program: The Air Force is part of the OSHA VPP. All contractors are required to familiarize themselves with the requirements of the VPP.

Information on VPP can be accessed at http://www.osha.gov/dcsp/vpp/index.html

9.0 Base/Installation Specifics

9.1 All commercial trucks must enter through Gate 26A, WPAFB, Ohio, which is located off St. Rt. 235, WPAFB, Fairborn, Ohio, for inspection. In accordance with the Installation 88 ABW/SFS base entry procedures must adhere to delivery vehicle process requirements mandated by the WPAFB AFI 31-101. Once at Gate 16A the driver must have a current pass AF Form 75, Visitor Pass, requested by NASIC/A4CX, Area A, Building 1, POC assigned from Interior Designer, and be able to show:

• A current Vehicle Registration

• A current Proof of Insurance

• A valid and current Driver's License for the driver

• A valid and current Driver's License or other State Identification for any passenger(s) in the vehicle.

http://www.osha.gov/dcsp/vpp/index.html

9.2 Gate Procedures:

• Once at Gate 26A be prepared to exit the vehicle and allow for vehicle inspection. At this time you may ask for directions to your final destination.

• If the final destination requires the driver to leave Gate 26A, and re-enter the base through an alternate gate, the pass received will be sufficient documentation for entry into both gates, within a pre-established time directed by the Security Forces representative.

• Arrival at the appropriate gate after the designated allotted time will result in non-admittance to the installation.

• This procedure will occur each time a commercial truck requests access to the base.

9.3 Current Bill of Lading (BOL) to get delivery driver and the vehicle on base. BOL must include the AF installation name, date of anticipated delivery, and specific destination (including building number, street address, and point of contact information).

9.4 Personnel should the following items when entering an installation:

• Current Registration for all vehicles

• Current Proof of Insurance for all vehicles

• Valid driver’s license for each driver

• Valid driver’s license or other state identification for each passenger

• Depending on the current Force Protection Condition, a government representative may be required to sponsor those people in person at Pass & ID, Area A, Building 286.

• The sponsor must state the guest's purpose and destination. It is the responsibility of the contractor to validate this need with their government POC prior to their arrival so as to coordinate the arrival time accordingly.

Sponsors may request that a pass be applicable for multiple days if needed.

9.5 To sponsor 10 or more people, a typed list of those people must be submitted by the COR in Word or Excel format, stating LAST NAME then FIRST NAME of each person. The sponsor must submit that list to Pass & ID Area A, Building 286, no fewer than three days prior to the anticipated arrival. Names listed must be complete names, (no nicknames), and correspond to the names on the state ID for each person.

9.6 Mission Essential Services: Contractors are not considered mission essential.

9.7 Prohibitions: Firearms may not be brought on base under any circumstances.

Individuals with criminal records are not allowed on base. Contractor personnel are prohibited from sponsoring guests onto the installation.

10.0 Delivery

10.1 Installation Details:

10.1.1 FLOOR: SECOND FLOOR

10.1.2 Dock details, Receiving Dock is available. No need for a liftgate truck.

10.1.3 Elevator details: Freight elevator is available.

10.1.4 Receiving Dock times (workday hours 0700-1500)

10.2 Removal of Existing Furniture: N/A

10.3 Period of Performance: 210 days from contract award.

10.4 Delivery to be coordinated with all applicable furniture packages.

10.5 All corridors and aisles to be kept clear during furniture installation.

10.6 The government has full ownership of all formal deliverables and required supporting documentation with regard to use, distribution and reproduction.

11.0 Attachments

11.1 Drawings: Furniture Plans & Typicals

11.2 CID Package / Furniture Cutsheets

Performance Objective SOW

Paragraph Performance Threshold

1) General –Oversight and accountability for all people and equipment used and product ordered for a project

3.1 No more than 1 customer

complaint per time period and resolution of all issues identified by the COR within 24 hours

2) Design – design was provided within the allotted time frame, fulfills the customer’s requirements and fits appropriately within the site conditions of the space.

3.2 Zero late delivery of designs. Issues relating to customer requirements and site conditions will be successfully resolved within 24 hours.

3) Product Markings – products are labeled with appropriate markings so future users can identify them at a later date.

3.3 Minimal mistakes in

product markings (less than 1%). Mistakes shall be corrected within 48…