SOW Outside Freezer.pdf

Statement of Work Food Service Freezer Storage

Purpose

The purpose of this award is to furnish freezer storage space to FMC Rochester’s Food Service Department, Rochester, Minnesota.

Place of Performance

Services will be performed at the contractor’s place of business.

Point of Contact

The Contractor shall provide a Point of Contact (POC) who shall be responsible for the delivery of services under this contract. The POC shall have the full authority to act on behalf of the Contractor in all matters relating to the daily operation of the contracted services. The Contractor shall designate this individual in writing to the Contracting Officer prior to the start date of the contract. An alternate POC may be designated, however, the Contractor must identify those times when the alternate shall be the primary POC.

Scope of Services

The contractor shall be responsible for unloading deliveries from various shippers, including the institution freezer truck and also loading the institution vehicles per request by the Food Service Department. The contractor will advise the Food Service Department of any scheduled deliveries so a representative can be there to ensure the food meets the Bureau of Prisons National Food Specification. The contractor will be responsible for providing an inventory tracking system for frozen goods that is accessible through the internet with secure login. The contractor must also maintain frozen foods at 0 degrees Fahrenheit or below, per Bureau of Prisons policy, and practice proper food safety, also the contractor must have a temperature tracking system to ensure constant proper temperatures are maintained and recorded. The temperatures must be taken twice a day (beginning and end of shift). A monthly temperature tracking sheet will be sent to the Food Service Administrator at the conclusion of each month. The contractor must have a written contingency plan for procedures on the failure of freezer equipment and freezers not maintaining proper temperatures (Must submit with bid). The contractor must have appropriate insurance coverage to cover any loss or damage of product due to but not limited to; Fire, power failure, equipment failure, natural disaster, etc.

Schedule

The contractor must be able to accept deliveries Monday through Friday, 7:30 a.m. to 3:00 p.m. The contractor must also be available for institutional pick-ups Monday through Friday, 7:00 a.m. to 2 p.m.

Supplies

All necessary equipment and supplies needed to perform the services covered under this contract will be furnished by the Contractor.

Record Keeping

The contractor shall maintain an accurate inventory that is accessible to Food Service staff through a secure login. The contractor will be available to move inventory one day per quarter, with two weeks advanced notice provided, for Food Service staff to conduct its quarterly inventory. The contractor will also provide the Food Service department with the daily temperatures by the 1st business day of the new month.

Payment Terms

FMC Rochester will pay a per pallet rate for the average amount of pallets stored during the previous month. The payment will be processed upon receipt of a correct invoice in accordance with the prompt payment act.

Solicitation

In no way does this solicitation or resulting award constitute a guaranteed minimum amount of pallets to be stored at the contracted and awarded facility. The total amount of pallets will likely fluctuate due to the varying needs of the institution. Estimates are provided as a best guess from the food service department to give a general idea as to how much space we will require.