SOW Outdoor Furniture VA Palo Alto.pdf

STATEMENT OF WORK

Outdoor Furniture for VA Facility

VA Palo Alto Health Care System

3801 Miranda Avenue, Palo Alto, CA

VA Point of Contact: Liyat Abebe, Interior Designer

1.0 GENERAL SCOPE

The Veterans Health Administration (VHA) has a requirement for outdoor dining furniture for new activated facility located at site: Polytrauma Rehabilitation Center, Building 500, to meet VA standard specifications and high-quality threshold while integrating excellent environmental stewardship. This requirement includes healthcare furniture items/accessories and warranty services. Healthcare furnishings are outdoor dining table, chairs, and umbrella set. The contractor shall provide all labor, materials, equipment, transportation, and supervision necessary to satisfy the needs of each ordering activity.

2.0 PERFORMANCE REQUIREMENTS

The order shall be delivered Free On-Board (FOB) destination to the delivery address listed in the individual orders placed against the IDIQ. Specific delivery/shipping information shall be determined at the individual order level.

The furniture order shall be delivered to VA Palo Alto Health Care System, project site

Delivery address: VA Palo Alto Health Care System, 3801 Miranda Ave Palo Alto, CA 94304, Building 500 Polytrauma Rehabilitation Center

Duty hours will be 7:30am-3:30pm, Monday through Friday. The Government recognized US holidays are: New Year’s Day, Martin Luther King, Jr. Day, Presidents Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day and Christmas Day. If the holiday falls on Sunday, it is observed on Monday.

The contractor shall procure the following for the Palo Alto Division:

Outdoor Furniture Dining furniture to include, table, chair and umbrella.

a. Contractor shall place all orders, track orders, schedule deliveries and coordinate trucks with the manufacturer for manufacturing and delivery according to VA project schedule.

b. Contractor must provide Proof of Insurance.

c. Only include products specified

d. Delivery:

i. Contractor shall contact POC, Liyat Abebe @ 650-493-5000 x69632 as soon as possible to schedule delivery.

ii. In the event there is a delay in delivery, Contractor must notify the assigned VA COR, Liyat Abebe, email: liyat.abebe@va.gov immediately in writing, preferably via email.

iii. Contractor shall provide the COR with scheduled date and time that the delivery truck will be arriving at least 48 hours minimum in advance.

iv. Contractor must ensure that the driver of the delivery vehicle has copies of the Bill of Materials/delivery orders and shall not attempt to deliver any items before the scheduled delivery date.

v. Contractor shall repair or coordinate with the COR for replacement of damaged, defective, or missing items.

e. Warranty:

i. The warranty of an item is to start on the date of acceptance of the products by the Government VA COR.

ii. The Contractor agrees to furnish, without cost to the Government, replacement of all parts and material which are found to be defective during the warranty period. The cost of replacement material and parts shall be borne by the Contractor.

3.0 PRODUCT

General All finished furniture items shall be free of scratches, marks, dents, or blemishes, and withstand staining, and exhibit no flaking, cracking, or loss or adhesion. Furnishings shall have smooth finishes with no hazardous projections, sharp corners, or detail, which can be hazardous and cause personal injury or damage to clothing.

Items or equivalent:

• Quantity of four (4) Table and seating combos:

o Powder coated finish o Stainless Steel or Aluminum framed seating and table built for surface mounting o Seats with backs, slatted or perforated o Centered hole for use with sunshade o Stainless steel mounting hardware kit

• Quantity of four (4) Sunshades:

o Powder coated finish o Stainless Steel or Aluminum framed and panels (no fabric shades) o Perforated panels o Stainless steel mounting hardware kit o Slat/Seat Finish: Natural Oiled Finish o Seat Perforation: N/A o Table Top Material: Stainless Steel o Table Top Finish: Powdercoat, Argento Texture o Frame Material: Cast Aluminum o Frame Finish: Powdercoat, Argento Texture o Umbrella Hole: Specified: Subject to Upcharge o Mounting: Surface Mount

4.0 SERVICES

• Handling and Packing

• Shipping----Consignee responsible for offloading

• Installation services---- to include project management and design service

Design Contract Tasks/Requirements:

a. Contractor shall provide past performance of 5 years with like or same size orders upon request.

b. Contractor shall track manufacturing schedule and notify VA Point of Contact (POC), Liyat Abebe, 650-493-5000 x69632 with updates of estimated completion date by email.

c. Contractor shall provide professional delivery services.

d. Contractor shall coordinate delivery date with VA POC to occur at the convenience of the Government.

Hours

The normal delivery hours will be business hours (7:30am-3:30pm) Monday through Friday. The Government has the option to modify the normal work week, days and hours, as needed to meet the mission of the VAPAHCS.